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Client Concierge
Chewy
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…veterinary practices in early 2024, we are looking for a full-time Client Concierge to join our Healthcare Practice Team. As a clinical team member, you’ll work in a practice crafted from…
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Teller
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Pittsburgh, PA
…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
Added 1 min ago
Teller
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Michigan City, IN
…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Personal Banker
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Greenville, PA
…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Financial Advisor - PNC Wealth Management
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Milford, OH
…keep all parties on the same side of the table. PNC’s referral program and culture drives and encourages teamwork resulting in branch partners having a vested interest in our advisors’…
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Customer Service & Support Manager - Premium Service
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Pittsburgh, PA
…contribute to the company’s success. As a Customer Service & Support Manager - Premium Service within PNC's Client Care Center organization, you will be based…
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Personal Banker
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…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Part Time Teller
PNC
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…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Teller
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…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Personal Banker
PNC
Pittsburgh, PA
…encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their…
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Client Experience Associate
PNC
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Client Experience Associate
PNC
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Personal Banker
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Part Time Teller
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Part time Teller
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Lead Teller
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SUD Counselor - WellConnect
DESC
Seattle, WA
- $39.08 to $43.15 USD / hour
Collaborate with the greater DESC SUD team by attending the weekly SUD team meeting and consulting with the SUD Clinical Supervisor and SUD Senior Program Manager at least monthly.
Added 1 min ago
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Peer Specialist - WellConnect
DESC
Seattle, WA
- $39.08 to $43.15 USD / hour
Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan
Added 1 min ago
D
Clinical Case Manager - WellConnect
DESC
Seattle, WA
- $39.08 to $43.15 USD / hour
Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan

WINESHIPPING.COM LLC

Office Manager

Napa, CA, United States

$25 to $34 USD / hour

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Job details

Pay: $25 to $34 USD / hour
Posting language: English
Posted: Nov 3, 2026

Original job description

Description JOB TITLE: Office ManagerOn-site 8:00 am - 5:00 pm Working with wine is cool. Want to work with wine? Wineshipping is the premier logistics provider for the wine industry, trusted since 1998 to protect our clients’ brands. We combine deep expertise with innovative technology to help wineries grow. And yes - Wineshipping is a pretty cool place to work. We’ve been voted Best Place to Work in Napa County year after year. Plus, our facilities are climate-controlled… because wine likes to stay cool (and so do we).

GENERAL JOB DESCRIPTION

The Office Manager will oversee the general administrative functions and activities of offices Companywide. This position is a key liaison both verbally and physically to other internal functional areas within the organization.

MAJOR DUTIES AND RESPONSIBILITIES

Office Operations Extraordinaire: You’ll be the heartbeat of our HQ and satellite offices; opening, closing, and keeping everything running smoothly day-to-day. From bagels to badges, you’ve got it covered.
Supply Chain Sidekick: Order and manage office supplies for multiple locations (Napa, Vacaville, Cobleskill, Paso Robles, Missouri, Windsor, Oregon - you name it!). Keep inventory stocked, approved, and accounted for, including snacks, coffee, and branded merch.
Finance-Friendly Shopper: Work with Finance to ensure all purchases are properly approved and coded. You know the SOPs and stick to them like a pro.
Print & Paper Patrol: Keep paper and toner flowing in the warehouse, coordinating with IT and warehouse managers to avoid any “out of ink” emergencies.
Efficiency Innovator: Always on the lookout for smarter ways to work - you’ll recommend new tools, techniques, and processes to boost compliance and productivity.
Shipping & Receiving Wizard: Handle FedEx labels, track packages, sort mail, and guide guests to Will Call or Ship/Rec like a logistics legend.
Event & Culture Coordinator: Assist with planning company events, managing quarterly newsletters, and keeping the vibe positive - but don’t worry, you’re not the party planner (unless you want to be!).
Security & Badge Boss: Create employee badges, manage guest sign-ins, and maintain Brivo access. You’re the gatekeeper of good vibes and secure spaces.
Calendar Keeper: Coordinate conference room bookings, resolve scheduling conflicts, and make sure meeting spaces are clean and ready to impress.
Snack & Catering Captain: Order Friday bagels and donuts, place catering orders, and make lunch reservations for execs and HR. You keep everyone fed and happy.
Facility Liaison & Cleanliness Champion: Communicate with cleaning services, report facility issues, and work with property managers to keep everything in tip-top shape.
Storeroom Steward: Hold the keys to the supply kingdom; maintain inventory security and keep things organized.
Front Desk Dynamo: Greet guests with warmth, offer coffee or water, manage sign-ins and badges, answer calls, and direct inquiries like a customer service superstar.
Multi-Tasking Mastermind: Support special projects, assist with clerical/accounting tasks, and record new client leads in Zoho. You juggle it all with style and grace.
Show up and shine: be reliably present and punctual, keeping things on track and on time.

OTHER IMPORTANT ASPECTS OF THE JOB

Commitment to excellence and high standards, for yourself and for others.
Good attention to detail – it’s the little things that make the difference in good service and GREAT service for our clients. (The big things matter to them too, just saying…)
Ability to work independently and as a member of various teams and committees.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Ability to understand and follow written and verbal process instructions. Following the process yields reliable results. Clients like “reliable”.
Strong verbal, written, and phone communication skills.
Bilingual welcome.
You may need to work beyond your regular work hours and occasionally on a weekend, if needed.
Other Cool Stuff- And hey - you might get pulled into other projects too. We’re a team that wears many hats, and yours might be fabulous.

QUALIFICATIONS FOR THE JOB

Bachelor’s degree is preferred or equivalent combination of education and 3-5 years’ experience in an office management role.
Previous experience managing vendor relationships and contracts for general office services.
Strong knowledge of customer service and administrative support best practices
Ability to show discretion and maintain confidentiality.
Excellent computer skills with proficiency in Microsoft Office programs.
Positive attitude with excellent communication and interpersonal skills.
Ability to communicate and work cross-functionally with various departments.
Excellent customer service skills.
Ability to perform diversified clerical functions.
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Must have an excellent phone presence.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Prolonged periods of standing/walking/sitting.
Occasionally lift, carry and/or move up to 50lbs.
Continually required to utilize hand and finger dexterity.
Occasionally required to climb, balance, bend, stoop, kneel or crawl.
Occasionally work near moving mechanical parts.
Occasional loud noise.
Occasional varying environmental temperature changes.

PAY AND BENEFITS

Benefits: 401(k), 401(k) matching, Dental insurance, Disability insurance, Employee assistance program, Flexible spending account, Health insurance, Health savings account, Life insurance, Paid time off, Referral program, and Vision insurance.

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More about this job

Skills

Supply chain management
Regulatory compliance
Logistics
Scheduling
Cleaning
Manage inventory
Front Desk
Greet guests
Customer service
Multitasking
Attention to detail
Work independently
Communication skills
Bilingualism
Office administration
Administrative support
Confidentiality
Computer skills
Microsoft Office
Interpersonal skills

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