Archived listing. The details below describe a past opening.
The Project Coordinator is responsible for supporting the planning, execution, and completion of projects to ensure they are delivered on time, within scope, and within budget. This role involves coordinating project activities, maintaining documentation, tracking schedules and deliverables, communicating with stakeholders, and ensuring that project tasks progress according to established objectives. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. Essential Duties and Responsibilities
- Project Planning and Coordination: Assist with project planning, scheduling, resource allocation, and implementation of project activities.
- Schedule Management: Monitor project timelines, milestones, and deadlines to ensure tasks are completed as planned.
- Communication and Collaboration: Coordinate communication between project managers, team members, clients, vendors, and other stakeholders.
- Documentation and Reporting: Prepare meeting agendas, record meeting minutes, maintain project files, and prepare status reports.
- Progress Monitoring: Track project deliverables, identify potential delays or issues, and escalate concerns to the Project Manager.
- Budget and Resource Tracking: Assist with monitoring project expenses, purchase orders, invoices, and resource utilization.
- Meeting Coordination: Schedule project meetings, distribute updates, document action items, and follow up on outstanding tasks.
- Risk and Issue Management: Help identify project risks, track issues, and coordinate follow-up actions to support timely resolution.
- Quality Assurance: Ensure project documentation and deliverables meet established requirements, standards, and procedures.
- Administrative Support: Maintain project management tools, databases, trackers, and other records to support efficient project execution.
- Process Improvement: Identify opportunities to improve project coordination, reporting, and workflow efficiency.
Job Requirements / Qualifications
- Bachelor's degree in Business Administration, Project Management, Operations, or a related field preferred.
- Previous experience in project coordination, administration, operations, or a related role is an advantage.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Familiarity with project management tools such as Microsoft Project, Asana, Trello, Jira, or Monday.com is an asset.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively within a team.
- Ability to manage competing priorities and meet deadlines.
EEO Non-Discrimination and ADA Reasonable Accommodation StatementWilldan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us. Willdan Lighting & Electric participates in E-Verify.