Executive Assistant

JOB REQUIREMENTS: Position Overview We are seeking a highly organized, detail-oriented Executive Assistant to provide administrative and coordination support within a professional healthcare organization. This position plays an important role in keeping meetings, communications, events, and day-to-day priorities organized and moving forward. The ideal candidate is someone who is proactive, dependable, and comfortable working in a fast-paced environment where priorities can change. You\'ll work closely with executive leadership and other administrative professionals, so strong communication, professionalism, and the ability to work well as part of a team are essential. Key Responsibilities Coordinate and schedule meetings involving large groups of 14+ participants, managing multiple calendars and ensuring schedules align. Prepare meeting invitations and ensure all necessary information is included and accurate. Organize and attach supporting materials, including PowerPoint presentations, Microsoft Word documents, Excel spreadsheets, and other meeting documentation. Assist with mail merges and other administrative processes. Support the planning and coordination of conferences, workshops, meetings, and organizational events. Coordinate event logistics and help ensure meetings and events are organized and prepared in advance. Review documents and communications for accuracy, grammar, formatting, and completeness. Facilitate professional communication between internal and external contacts, helping ensure information is communicated clearly and appropriately. Work collaboratively with other Executive Assistants and administrative team members to provide consistent support and coverage. Manage multiple priorities and deadlines while maintaining a high level of organization and attention to detail. Ask questions and seek clarification when information is unclear or something does not appear correct. Provide proactive administrative support and take ownership of assigned responsibilities. ***** OTHER EXPERIENCE AND QUALIFICATIONS: What We\'re Looking For The ideal candidate will be: Highly organized with excellent attention to detail. Positive, professional, and approachable. A strong communicator who is comfortable interacting with both internal and external contacts. Comfortable coordinating schedules and information for large groups. Proficient with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Someone who takes pride in producing accurate, polished work. A strong team player who works well alongside experienced Executive Assistants and other professionals. Comfortable asking questions and speaking up when something doesn\'t make sense. A self-starter with a strong work ethic who takes initiative rather than waiting to be told what needs to be done. Able to manage competing priorities while maintaining professionalism and follow-through. ***** APPLICATION INSTRUCTIONS: Mail a Rsum: 327 N 17th Avenue Suite 307 Wausau, WI 54401 Apply In Person: 327 N 17th Avenue Suite 307 Wausau, WI 54401 E-Mail a Rsum: stephanie@westphalstaffing.com Apply Online: www.westphalstaffing.com This position is listed by a private employment agency. The agency is the legal employer. No fee will be charged of the job applicant.