Jobs in the United States

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Full Time - Merchandising Service Associate - Day
Lowes
Chesterfield, MI
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added just now
AH
EAP On-site Clinician - Full-time Norfolk, VA
Acentra Health, LLC
Norfolk, VA
- $82,600 to $95,000 USD / year
- Full-time
…career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public…
Added just now
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Full Time - Merchandising Service Associate - Day
Lowes
Chula Vista, CA
- $16.9 to $17.85 USD / hour
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
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Warehouse Part Time Overnight
Lowes
Gainesville, FL
- Part-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond…
Added just now
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Merchandising Part Time Days
Lowes
Panama City Beach, FL
- Part-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added just now
L
Merchandising Part Time Days
Lowes
Celina, TX
- Part-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added just now
L
Warehouse Part Time Days
Lowes
Radford, VA
- Part-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond…
Added 1 min ago
General Manager
Paradies Lagardere Default
Oklahoma City, OK
Must have a passion for the guest
Added 1 min ago
Store Manager
Express
Gurnee, IL
Ensure an effective schedule with the right associate in the right place at the right time
Added 2 mins ago
Retail Warehouse Associate
Best Buy
Roseville, MI
…your LOA depends on your situation, where you live, your full-time or part-time employment status, and federal and state regulations. Intermittent or reduced-schedule leave is also…
Added 2 mins ago
Sr. Center Store Manager
Festival Foods
Stevens Point, WI
The associate must possess the ability to stand in place for long periods of time; walk in the store; bend, stoop and kneel regularly · The associate must have full range of upper body motion in order to lift stock
Added 3 mins ago
PI
Sales Enablement Program Specialist - Licensing, Contracts and Commissions
PetPartners, Inc
Remote, United States
- $69,620 to $100,252 USD / year
…primary liaison between Sales, Legal, Compliance, Finance, Operations, Licensing, and external broker partners to ensure agency and producer relationships are properly contracted,…
Added 3 mins ago
Leadership Development Program- Wind Operations
NextEra Energy
Raleigh, NC
Climbing Wind Turbines (Candidate must have the ability to climb)
Added 3 mins ago
JP
Part Time (30 hour) Associate Banker (New Build) - Madison Blvd - Madison, AL
JPMC page
Madison, AL
- Part-time
As an Associate Banker within Chase, you will represent our brand and culture with the utmost hospitality, using the latest banking solutions and cutting-edge financial technology combined…
Added 3 mins ago
JP
Part Time (30 Hours) Associate Banker, Baldwin Place Branch, Baldwin Place, NY
JPMC page
Baldwin Place, NY · Baldwin, NY
- Part-time
As an Associate Banker within Chase, you will represent our brand and culture with the utmost hospitality, using the latest banking solutions and cutting-edge financial technology combined…
Added 4 mins ago
CG
TRANSPORT DRIVER (FULL TIME)
Compass Group
Savannah, GA
- $18 to $20 USD / hour
- Full-time
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft…
Added 4 mins ago
GENERAL MANAGER - HAMILTON, OH
Compass Group
HAMILTON, OH
Being part of the Company Management team is about making a difference. If you are passionate about providing the best possible service to residents and customers then we want you to join…
Added 4 mins ago
CG
DISPATCHER (FULL TIME)
Compass Group
Milwaukee, WI
- $17.25 USD / hour
- Full-time
Both full-time and part-time positions offer the following benefits to associates:
Added 4 mins ago
DINING SERVICES DIRECTOR I - RESIDENTIAL DINING - GEORGE MASON UNIVERSITY
Compass Group
FAIRFAX, VA
…in Fairfax, VA! In this role, you will advise the day-to-day operations and financial success of one or more foodservice locations on the campus. This includes adhering to contract…
Added 4 mins ago
CG
BARISTA (PART TIME)
Compass Group
San Marino, CA
- $16.9 to $18 USD / hour
- Part-time
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft…
Added 4 mins ago
CG
BARISTA (FULL TIME)
Compass Group
SPRING HOUSE, PA
- $18 USD / hour
- Full-time
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft…
Added 4 mins ago
CG
BARISTA (FULL TIME)
Compass Group
Irvine, CA
- $20 to $22 USD / hour
- Full-time
Both full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity…
Added 4 mins ago
Warehouse Driver
MKO KONE Inc.
United States
Expectation of general forklift experience; a forklift certification required · Must have: safety toe boots, non-skid, high ankle boots
Added 4 mins ago
Senior Admissions and Records Assistant
Nevada State University
United States
…support the Office of the Registrar by overseeing front desk operations and supervising student employees. The Senior Admissions and Records Assistant also includes training and mentoring…
Added 5 mins ago
JC
Account Associate - State Farm Agent Team Member
Jay Chafin - State Farm Agent
Mountain Home, AR
- $60,000 to $90,000 USD / year
As Account Associate - State Farm Agent Team Member for Jay Chafin - State Farm Agent, you are vital to our daily business operations and customers’ success. You grow our agency through…

WestEd

Administrative Assistant II (Onsite, Seal Beach, CA)

Seal Beach, CA, United States

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Job details

Experience: 3+ years of experience in office administration, administrative support, scheduling, or customer service.
Posting language: English
Posted: Nov 10, 2026

Original job description

Administrative Assistant II

About WestEd As a community of over 1,000 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact - asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

WestEd supports individual initiative, excellence, and hard work of all individuals in our hiring and work practices. WestEd complies with all applicable federal and state anti-discrimination laws, as well as OFCCP requirements. All qualified applicants will receive consideration for employment without regard to disability, or status as a protected veteran.

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION - WestEd has an interest in building community in our local areas and has a strong preference for staff to live in proximity and regularly come to one of our anchor offices in Alameda, Seal Beach, or Washington DC. Other WestEd offices or remote work will be considered on a case-by-case basis.

The Opportunity WestEd's teams rely on administrative professionals who keep complex work moving, and you will be one of them. In this role you will support a center, infrastructure unit, or department with limited supervision, and colleagues will count on you to handle details accurately and on time. As the Administrative Assistant II for the Seal Beach office, you will be a steady, dependable presence for colleagues, clients, participants, and vendors, keeping meetings, events, and day-to-day office activity on track. In addition, you will support workplace experience initiatives, and administrative tasks within the Property & Facilities Management Department. This position is office-based, 5 days a week.

Core Focus Areas and Responsibilities

Scheduling, Events, Logistics, and Site Coordination

Serve as the primary point of contact for visitors and employees, managing front desk operations, communications, mail and deliveries, visitor access, and a professional reception environment.
Assist on-site safety team with annual evacuation drills, help inventory and restock emergency supplies.
Independently coordinate travel, meetings, and events that have multiple components.
Manage participant communication and logistics, and communicate with staff, clients,and participants in writing and verbally.
Work with vendors and operating units, and act as a delegate for calendars, travel, and expenses as needed.
Document meetings and follow team processes for those materials.
Support the timeline, production, and delivery of materials for on-site events, collaborating with other departments or teams.

Business Operations Administration

Process and track business transactions accurately, including travel expenses, invoices, and P-card transactions.
Process and track contract information and participant incentives.
Initiate routine vendor transactions.
Follow up on reconciliation.
Maintain adequate inventory of kitchen and office supplies to ensure daily operations run smoothly and efficiently.

Project and Initiative Support

Track project deliverables and deadlines across assigned tasks and flag issues affecting timelines or quality.
Maintain project documentation and files following team processes.
Coordinate logistics for project meetings and events, including participant communication.
Build familiarity with the subject area, funder requirements, or geographic context of your assigned work, and use it to complete tasks with less direction.
Support special projects by coordinating logistics and tracking deliverables as assigned.

Technology, Systems, and Process Effectiveness

Use multiple administrative systems, such as travel, expenses, databases, and calendars, effectively.
Troubleshoot routine issues.
Maintain data security and accuracy.
Provide basic technical support for virtual meetings, including setup, hosting, and follow-up.

What We're Looking For Experience and Qualifications Required

High school diploma or equivalent required; associate or bachelor's degree preferred.
3+ years of experience in office administration, administrative support, scheduling, or customer service.
Strong customer service and interpersonal skills.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple priorities and meet timelines.
Experience coordinating travel, meetings, or events, including working with vendors.
Experience processing and tracking transactions such as expenses, invoices, or purchasing card activity.
Proficiency with Microsoft 365 (Outlook, Word, Excel) and videoconferencing tools such as Zoom.
Ability to learn new administrative systems quickly and maintain data accuracy and security.

Preferred

Associate or bachelor's degree.
Experience supporting a department, center, or project team.
Experience tracking project deliverables and deadlines.
Experience with travel, expense, or database systems.
Ability to work independently while collaborating effectively across departments.

How You'll Approach the Work

We're looking for someone who:

Follows established procedures, recognizes when a task doesn't fit the usual pattern and raises it with a supervisor, and tries alternative approaches with guidance when the first one isn't working.
Responds to requests from staff, clients, and participants with courtesy and attentiveness, follows through on commitments, and flags needs outside their scope to a supervisor.
Completes tasks accurately and on time, asks for guidance when uncertain, alerts supervisors when work is at risk, and follows ethical standards, confidentiality requirements, and WestEd policies.
Participates constructively in team settings, listens attentively, follows through on commitments to colleagues, and treats coworkers, clients, and visitors with respect.
Recognizes personal triggers and limitations and manages emotions constructively, adjusts to shifting priorities, and receives feedback openly and applies it to later work.

Location and Work Arrangement

Location/geography: Seal Beach, CA
Work arrangement: In office
Travel: none

Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

WestEd conducts a criminal background check, fingerprint validation and education verification for all new hires. Any offers of employment will be contingent on receiving a clear background check in accordance with applicable law.

Salary and Benefits The full salary range for this position, WestEd Level 6, is $59,600 to $93,100 but WestEd does not typically hire at or near the top of the salary range. The typical hiring range for this role is $59,600 to $74,500. The actual offer considers multiple factors including but not limited to education; experience; internal equity, and other organizational needs.

In addition to the base salary, benefits include:

15% contribution toward retirement effective day 1 of employment and immediately 100% vested
Pre-tax Flexible Spending Accounts and Health Savings Account option
All health/welfare benefits are effective first of the month following hire date
PTO: 19 days (increases to 21 days beginning the third year of employment) and 12 paid holidays
Life Insurance: value of 3x gross salary, max of 500K
Opportunities for annual merit-based performance increases + annual incentives
Professional development opportunities & mentorship program

#LI CA, #Circa CA

For more detail about our benefits, go to: https://www.wested.org/work-at-wested/benefits/ Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resource groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few. We hope you'll consider joining us to build better schools, communities, learning pathways, and more!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Apply on recruiting2.ultipro.com About employer

More about this job

Skills

Scheduling
Logistics
Front Desk
Communication skills
Documentation
Troubleshoot
Apply information security policies
Technical support
Office administration
Administrative support
Customer service
Interpersonal skills
Organizational skills
Procurement
Microsoft 365
Microsoft Outlook
Microsoft Word
Microsoft Excel
Videoconferencing
Zoom
Database management systems
Work independently
Confidentiality

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Work requirements

Jobs in the United States