Fleet Manager

Description Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

POSITION SUMMARY

Under the general supervision of the Public Works Director, the Fleet Manager organizes, manages and directs the operation of the Fleet Division of the Public Works Department serving all departments of the Cities. Provides direct supervision to the senior fleet division staff.

Starting Pay: $80,366 - $110,530 depending on qualifications FLSA Status: Non-Exempt Schedule: 4 x 10-hour shifts per week, Monday - Thursday Benefits: Full Benefits; health, dental, vision, and life insurance, paid time off, paid holidays, paid parental leave, education assistance program Retirement: Utah Retirement Systems, pension and/or 401(k) Posting Close Date: May close any time after November 5, 2026

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Fleet Operations and Maintenance

• Develop and manage preventative maintenance and repair programs for all municipal vehicles and equipment.
• Establish service standards, inspection protocols, and shop procedures.
• Monitor vehicle and equipment downtime and implement strategies to improve availability.
• Develop and implement policy and procedures for the Fleet division.
• Manage and oversee the Fleet Maintenance facility and notify the facilities manager when facility needs maintenance or repair.
• Develop and manage an equipment installation service for City-owned vehicles.

Asset Lifecycle Management

• Maintain a comprehensive fleet inventory including condition, utilization, mileage/hours, and replacement status.
• Manage a long-range fleet replacement plan.
• Evaluate repair vs. replace scenarios using lifecycle cost analysis.
• Work closely with departments to ensure equipment meets their needs while working with budgetary restraints.
• Manage transfer of vehicles and equipment between divisions and departments to maximize vehicle utilization and coordinate disposal of City owned vehicles and equipment, when the vehicle’s useful life has expired.

Budget and Financial Oversight

• Develop and manage the Fleet division operating and capital budget ensuring fiscal responsibility.
• Forecast long-term funding needs.
• Track total cost of ownership and identify cost-reduction opportunities.
• Oversee monthly billing of expenses to the various departments.
• Oversee and manage all purchases for the Division. Approve/disapprove expenditures within the Division budget.

Procurement and Contract Administration

• Develop technical specifications for vehicles and equipment.
• Coordinate the purchase of all equipment and supplies for the Fleet division according to West Valley City procurement code and policies.
• Manage vendor performance, warranties and service agreements.

Regulatory Compliance and Safety

• Ensure all vehicles and equipment are inspected, registered and licensed in accordance with local, state and federal regulations, and that the shop is operated within federal safety and environmental regulations.
• Oversee vehicle safety and emission inspections and testing.
• Administer vehicle safety programs and assist with accident investigations.
• Coordinate with risk management personnel
• Develop and manage safety programs for the Fleet division.

Fuel Management and Technology

• Oversee fuel purchasing, usage and usage controls.
• Monitor fuel consumption and implement efficiency improvements.
• Administer fleet management software, telematics, vehicle cameras and related technologies.

Leadership and Supervision

• Plan, supervise and evaluate the work of fleet personnel.
• Promote a culture of safety, customer service, accountability and continuous improvement.
• Assist in the recruitment, training and professional development of personnel.
• Develop and oversee training and development programs for Fleet personnel including mechanics.
• Ensure compliance with the City’s Personnel Policies and Procedures.

Customer Service and Coordination

• Serve as a liaison to departments regarding fleet needs and service levels.
• Prioritize requests and balance operational demands across the organization.
• Establish service level expectations and communicate maintenance schedules, equipment availability, and replacement timelines to departments.
• Develop and maintain customer relations and ensure customer satisfaction for user departments.

Strategic Planning and Reporting

• Develop fleet policies and performance metrics.
• Develop long-term vehicle replacement strategies using a large data set to maximize value for the City and to ensure each department’s ability to deliver services.
• Prepare data, reports and presentations for City leadership.
• Provide regular data on fleet and fuel usage to the various departments.
• Develop long term vehicle replacement strategies to maximize value and the ability by user departments to deliver service.

Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Supervise Fleet staff.

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• An associate degree or a bachelor’s degree in fleet management, public administration, logistics, business administration, automotive technology or another relevant field.
• At least five (5) years of related work experience, including at least three (3) years of supervisory experience.

Language Skills

• Must possess excellent written and verbal communication skills in the English language.

Certificates, Licenses, and/or Registrations

• Possess a valid Utah driver’s license or have the ability to obtain one.
• NAFA Certified Automotive Fleet Manager (CAFM), preferred.
• APWA Certified Public Fleet Professional (CPFP), preferred.
• ASE Fleet Manager Certifications, preferred.

Other

• Strong understanding of fleet lifecycle management and maintenance practices.
• Financial and analytical skills with experience managing budgets.
• Knowledge of government procurement processes.
• Familiarity with regulatory compliance requirements.
• Ability to lead teams and manage change.
• Strong communication and stakeholder-management skills.
• Proficiency with fleet management systems and data analysis.
• Ability to understand, read, write, and speak fluently in the English language.
• Ability to interpret complex documents, manuals, regulations, written instruction and correspondence.
• Ability to compile and write reports and correspondence.
• Ability to communicate effectively before groups of people.
• Ability to work independently.

WORKING CONDITIONS:

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional lifting up to 50 pounds may be required.

Work Environment The work is performed in office, shop environments and outdoors with intermittent exposure to noise, heat, cold, chemicals and heavy equipment.

Any position in which the employee handles currency, has access to computer terminals, is responsible for the care or instruction of children, has access to building master control or key systems, has access to the personal information or identifying information of another person, has access to the financial information of the employer or another person, or works in an area of the City which has been designated as a security sensitive area, such as a server or evidence room; and is in a position of trust that requires restraint and the ability to keep a high level of confidentiality. Employees in security sensitive positions will be required to successfully complete a criminal history check and be determined to be position qualified as per BCI Standards. Employees in security sensitive positions are required to self-report convictions of a Class C Misdemeanor or above.

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.