Assignments & Occupancy Coordinator

Position Details

WSU's Commitment to Equal Opportunity Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Assignments & Occupancy Coordinator

Requisition Number S02503P

Position Category Staff

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year 12

Alternate work schedule

Pay Grade N27

Salary

FLSA Non-Exempt

Job Summary/Basic Function Under the supervision of the Assistant Director, Operations, the Assignments Coordinator manages day-to-day responsibilities for room assignments, room and meal plan change requests, and housing application processes for a university housing department with a capacity of 1,001 beds across multiple buildings and unit types.

General responsibilities include working with housing management and campus systems (StarRez, Banner, Access Manager, etc.) and MS Office or Google Docs software to ensure timely and accurate room and meal plan assignments and billing, and providing general administrative support. The Assignments Coordinator manages and implements the operational calendar and related workflow, training, and administrative procedures that support the rolling assignments processes. This position interacts frequently and directly with students, parents, faculty, staff, and other constituents and plays a significant role in providing in-person service and support. As such, the expectation is that the majority of this work will be completed on-site. This position requires working some extended hours, including weekends. High-volume work generally occurs at the beginning and the end of each academic semester. Given the highly collaborative and student-facing nature of this position, the expectation is that the majority of this work will be accomplished on site.

This position may require occasionally working some extended hours, including weekends. High volume work generally occurs at the beginning and the end of each academic semester.

Required Qualifications

Required:

• Associate’s degree or an equivalent combination of education and related administrative support experience.
• Experience implementing workflow processes and procedures, including auditing, records retention, preparing reports, and organizing documentation.
• Experience working with word processing, building and maintaining spreadsheets, databases, and other similar software programs and systems (Microsoft Office, Google Office, etc.)

Preferred Qualifications

Preferred:

• Previous experience with specialized university housing management software. (Symplicity Residence, StarRez, RMS, eRezLife or similar)
• Previous experience working in university Housing or other university settings involving direct interaction with students, parents, staff, and faculty colleagues.
• Previous experience with Banner and/or other campus systems.
• Understanding of legal and compliance requirements in Higher Education, including: Clery Act, FERPA, HIPPA, Title IX, ADA, and the ability to articulate how these requirements apply to student housing operations.
• Ability to exercise independent judgment and problem-solving to resolve issues, questions, and concerns related to assigned areas of responsibility.
• Experience providing excellent customer service and support.

A successful candidate will be willing to

Background Check? Yes

Benefits Summary WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 10/22/2026

Review Date 11/01/2026

Job Close Date

Open Until Filled Yes

Notes to Applicant If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin November 1, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/29598

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).