Database Administrator

WAYLAND PUBLIC SCHOOLS

EMPLOYMENT OPPORTUNITY

2026-2027 SCHOOL YEAR

JOB POSTING

Title: Database Administrator

Position Summary: Wayland Public Schools is seeking a qualified and detail-oriented Database Administrator (DBA) to oversee the District's Student Information System (SIS) and related data management systems. This position is responsible for ensuring data integrity, security, and regulatory compliance across the District's SIS and reporting platforms. The Database Administrator will collaborate with the Systems Administrator and IT Operations Coordinator to streamline workflows, improve data management, and support data-driven decision-making. This role also contributes to District cybersecurity efforts, with a focus on SIS and database protection, and supports state and federal reporting requirements.

Duties and Responsibilities (Not limited to):

Database and Student Information System (SIS) Management:

• Administer and maintain PowerSchool SIS, PowerSchool Enrollment, and PowerSchool Special Programs.

• Manage user accounts, permissions, and access controls within student information systems.

• Ensure system updates, patches, and data backups are completed to protect data integrity and system security.

• Manage access and basic configuration for integrated platforms, including ParentSquare Communicate and SmartSites.

State Reporting and Data Analysis:

• Lead and manage all Massachusetts Department of Elementary and Secondary Education (DESE) state reporting collections, including SIMS, EPIMS, SSDR, and SCS, ensuring timely and accurate submissions.

• Audit and validate student and staff demographic, attendance, discipline, and course scheduling data to maintain compliance with state and federal reporting standards.

• Create, run, and maintain operational reports and data extracts using MBA Report Writer, PowerSchool reporting tools, and spreadsheet software.

Data Security and Cybersecurity:

• Maintain secure SIS and database configurations, with a focus on access controls and data protection.

• Support incident response efforts and participate in the District's cybersecurity response team.

• Monitor database access logs and ensure compliance with FERPA and applicable data privacy requirements.

User Support, Training, and Documentation:

• Design and deliver professional development, training materials, and user guides for school administrative assistants, registrars, and District staff.

• Document internal data procedures, end-of-year rollover checklists, and custom reporting definitions.

• Collaborate with the technology team to evaluate software integrations and manage application licenses and renewals.

• Enter purchase requisitions and coordinate with Accounts Payable regarding invoice processing for the Technology Department.

Qualifications:

• Education: Bachelor's degree in Computer Science, Information Technology, or a related field, or an equivalent combination of education and experience.

• Experience: Minimum of five years of relevant experience in a K-12 educational or similar environment preferred. Experience managing PowerSchool SIS, PowerSchool Enrollment, and PowerSchool Special Programs, or comparable student information systems, preferred.

• Technical Knowledge: Strong knowledge of database administration, data security, access control best practices, IT operations, project management, cybersecurity frameworks, and troubleshooting.

• Reporting and Data Analysis: Experience with state and federal reporting requirements, including DESE and SIMS. Proficiency in Google Sheets, Microsoft Excel, report writing, and data extraction.

• Communication and Collaboration: Demonstrated ability to work independently and collaboratively across departments, with strong communication, organizational, analytical, and problem-solving skills.

• Professional Development: Commitment to professional development and continuous learning.

• Additional Requirements: Valid Massachusetts driver's license and personal transportation for travel between District buildings.

Preferred / Desired Qualifications (Not Required):

• Experience using Microsoft Power Query (Excel or Power BI).

• Familiarity with automated data synchronization pipelines, such as Clever, ClassLink, or automated SFTP feeds, between the SIS and third-party instructional applications.

Professionalism: Demonstrates discretion and maintains confidentiality when working with sensitive student, staff, and District information. Establishes and maintains positive working relationships with colleagues, administrators, and District staff. Demonstrates initiative, flexibility, sound judgment, and the ability to manage multiple priorities while maintaining a commitment to accuracy, efficiency, and continuous improvement.

Education and Experience:

• Advanced Degree: Not required.

• DESE Licensure: Not required.

• Additional Certifications: Not specified.

Work Schedule and Compensation:

• Hours: 35 hours per week

• Schedule: Monday - Friday, 261 days per year

• Salary: To be determined.

Wayland Public Schools (WPS) provides a desirable benefits package for full-time employees which include: health, employer sponsored Health Savings Account, dental, vision, long-term disability, life insurance, 403(b), Dependent Care Account, Flexible Spending Accounts, and participation in retirement pension boards.

WPS is an equal opportunity employer committed to the fullest extent to the principle of the dignity of all people and of their labors and will take action to ensure that any individual within the District who is responsible for hiring and/or personnel supervision understands that applicants are employed, assigned, and promoted without regard to their race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, disability or pregnancy or pregnancy-related condition. Every available opportunity will be taken in order to assure that each applicant for a position is selected on the basis of qualifications, merit and ability. WPS is proudly a member district of the Massachusetts Partnership for Diversity in Education dedicated to creating an inclusive, supportive and equitable educational community. WPS encourages candidates of all backgrounds and seeks applicants who prioritize and value diversity, equity, and belonging.