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WASHINGTON COUNTY
Job Description Senior Case Coordinator
Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731
?Website: https://www.washingtoncountyar.gov/
Date Revised: June 5, 2023
SENIOR CASE COORDINATOR
Job Code: 13
Safety Classification: Safety Sensitive
Exempt: Yes
Department: Prosecuting Attorney
Reports To: Prosecuting Attorney
Location: Washington County Courthouse
SUMMARY:
The incumbent is accountable for managing the caseloads for 16 prosecutors and providing
supervision for 3 full time case coordinators. Primary duties will include intake of criminal cases,
scheduling and managing court dates, jury selection support for Prosecutor, jail census reporting,
performing liaison activities, coordination with court judges, and computer database oversight and
software recommendations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Intake from public and law enforcement on all criminal cases. Determine which cases are
to be set for arraignment or referring for a warrant.
Compile criminal history through use of ACIC and Justice Exchange programs.
Generating and entering all cases into computer system.
Assign cases for review pre-arraignment as well as assign cases to 16 prosecutors post-
arraignment.
Maintain deadlines for filing cases and reschedule/reassign accordingly.
Schedule and reschedule cases set for arraignment. Schedule initial arraignments,
coordinate with defendants and defense attorneys concerning arraignment dates.
Monitor quantity of cases set for each specific court date and assign/adjust dates
accordingly.
Attend jury selection with prosecutor as requested and provided any necessary assistance.
Assist with compiling criminal history and details concerning individuals on jury list. Consult
with prosecutor during jury selection, as requested. Research and prepare jury questionnaires,
noting any significant factors, based on the nature of the case, that may influence the process.
<https://www.washingtoncountyar.gov/>
WASHINGTON COUNTY
Job Description Senior Case Coordinator
Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731
?Website: https://www.washingtoncountyar.gov/
Perform all liaison activities in a professional manner to ensure maximum cooperation
between and among district and circuit court judges and staff, local law enforcement and staff,
defense attorneys and staff, and occasionally with defendants.
Redacting and providing information to newspaper and television reporters.
Provide information and/or services to judges, court staff, detention staff, and prosecutors
to ensure the utmost efficiency for staff and in-custody defendants.
Print and review jail census on a daily basis for prisoners needing a probable cause
determination within the 48-hour requirement. Ensure all individuals booked into the detention
center have arraignment dates and bond settings. Obtain all preliminary reports after arrest for
those arrested on probable cause. Pull files for those arrested on a warrant and enter into the
system.
Gather proof of prior convictions from various courts (in state and out of state).
Organize arraignment paperwork, gathering police reports from various agencies and when
complete, assigning to prosecutor for formal charges to be filed. Paperwork must be filed on a
timely basis. Docket must be sent to transport by end of the day prior to arraignment.
Prepare arraignment documents the day prior to arraignment. Take assigned cases that
have been filed and compile case files with all proper and necessary documents for court
proceedings. Send out all case paperwork, including dockets, to all parties involved in a timely
fashion.
Work with Administrative Office of the Courts in scheduling interpreters (Spanish,
Marshallese, Sign Language, etc.). Send necessary paperwork to all interested parties.
Attend arraignment proceedings or have representative present. Record information
concerning trial dates and bond information. Ensure that cases are assigned to correct judge and
division within the prosecutors office. Fill out Failure to Appear and continuance forms during
arraignments. Accuracy is essential. Assig