Accounts Payable Specialist

EMPLOYMENT / PROMOTIONAL OPPORTUNITY

Vacancy No.: 26-317-3

Title of Position: Accounts Payable Specialist, Finance/Treasury Department

Salary Range: $26.02 - $32.94 per hour/35 hours per week

Date Posted: November 13, 2026 Deadline for Applying: December 1, 2026

Remarks: This is a Classified/Bargaining Unit Position. Examination Weight: 60% Written / 40% Oral

Summary: Under the general supervision of the City Treasurer is responsible for the general maintenance of the accounts payable records by performing the following duties.

Duties & Responsibilities

• Coordinate with the Purchasing Department to process, review and approve invoices to ensure vendors are paid correctly and timely.
• Enter vouchers and purchase orders to prepare for payments.
• Create accounts payable checks and wires.
• Manage all voids and reissuing of payments
• Assist departments with all accounts payable questions, including invoicing, vendors, and procedures.
• Review/Approve daily requisitions submitted electronically by departments.
• Prepare journal entries for interdepartmental backcharges.
• Collect/document all debit card expenses in preparation of monthly payment.
• Verify that all transactions comply with financial policies and procedures.
• Keep and update accurate vendor files and W9s, including removal of found duplicates.
• Generate and ensure the timely distribution of annual 1099s.
• Respond to vendor inquiries or forward to the appropriate person/department.
• Maintain accounts payable files, including preparing prior year documents for proper storage.
• Prepare and file the annual unclaimed property report with the State of Rhode Island.
• Post journal entries for Controller when required.
• Assist Controller with the annual audit by providing auditor-requested data and files.
• Assist with tax redemptions and updates the tax title ledgers as required.
• Assist the Payroll Records Specialist and the Reconciliation Clerk as needed.
• Performs all related work as required.

Education & Experience: Associate of arts or science in accounting, finance, math or a similar field of study, and three years of related experience; or a combination of substantially equivalent education and experience. Must be proficient in the use of Excel or similar software used to create and update complex spreadsheets used for finance and administration. A Bachelor of Arts or science in accounting, finance, math or a similar field of study will substitute for two years of experience. Preference will be given to candidates with knowledge and experience using MUNIS database systems. The City of Warwick offers a robust menu of employer provided benefits to include individual and family health and dental insurance; paid time off to include holidays, vacation, personal time and sick leave; pension, life insurance, and optional, supplemental retirement plans.

https://www.warwickri.gov/personnel-department/webforms/submit-application-or-resume

THE CITY OF WARWICK IS AN EQUAL OPPORTUNITY EMPLOYER

Qualifications

Associate of arts or science in accounting, finance, math or a similar field of study, and three years of related experience; or a combination of substantially equivalent education and experience. Must be proficient in the use of Excel or similar software used to create and update complex spreadsheets used for finance and administration. A Bachelor of Arts or science in accounting, finance, math or a similar field of study will substitute for two years of experience. Preference will be given to candidates with knowledge and experience using MUNIS database systems.