Summary This position is covered under the Federal Excepted Service under Title 10 United States Code, Section 1746 and Title 5, Code of Federal Regulations Schedule A, Section 213.3106(h).
Maximum of a 1,040 hours in a 12 month period Duties
- Responsible for overall project management of portfolios of learning assets, both synchronous and asynchronous, that support the Warfighting acquisition learning environment.
- Manage project portfolios using industry-standard project management methodologies and WarU's governance practices.
- Serves as Project Manager for a portfolio of multiple projects and ensuring alignment with organizational priorities, strategic objectives, and performance goals.
- Develops, maintains, and analyzes Integrated Master Schedules (IMS) using enterprise scheduling and resource management tools including Clarity PPM, and other portfolio management systems.
- Leads portfolio planning activities, including resource forecasting, capacity planning, workload balancing, and utilization analysis across multiple programs, functional teams and cross functional teams.
- Performs performance reporting to assess project health, schedule adherence, resource utilization, budget execution, productivity trends, and organizational performance metrics.
- Supports and monitors key performance indicators (KPIs), dashboards, scorecards, earned value metrics, and executive reporting products to support leadership decision-making.
- Identifies schedule conflicts, resource constraints, dependencies, and risks; develops mitigation strategies and recommends corrective actions to ensure successful project delivery.
- Leads project teams, contractors, and stakeholders, ensuring accountability, collaboration, and successful execution of objectives.
- Establishes, implements, and continuously improves organizational processes, workflow standards, standard operating procedures (SOPs), policies, and governance frameworks.
- Develops executive briefings, business cases, strategic plans, resource management recommendations, and performance assessments for senior leadership.
- Provides oversight of contractor performance, resource allocation, and project execution to ensure compliance with organizational standards and contractual requirements.
- Performs project scheduling, manages milestones, produces critical path risk analysis, and resource utilization management.
Qualifications
Please reference the Education section of this announcement to review the WarU Faculty Pay Band Minimum Education and Specialized Experience Requirements.
To qualify for this position at a respective band/grade level, you must demonstrate in your resume/application that you possess the minimum required years of specialized experience equivalent to one band/grade-level lower (or equivalent) to include having specialized experience directly relating to the specific duties of the position, and demonstrate that you have the required knowledge, skills, and abilities to perform successfully. Specialized experience is defined as:
- Experience managing multiple projects and portfolios in a dynamic and matrixed environment.
- Expert knowledge/skills of project scheduling methodologies, Integrated Master Schedules (IMS), critical path analysis, milestone tracking, dependency management, and schedule risk analysis.
- Experience utilizing Microsoft Project, enterprise resource planning systems, scheduling applications, and portfolio management tools.
- Demonstrated experience in workforce planning, resource forecasting, capacity management, workload balancing, and organizational resource optimization.
- Experience in developing executive dashboards, performance metrics, KPI reporting, and decision-support products.
- Experience supervising and managing personnel, contractors, and cross-functional teams while driving organizational performance and accountability.
- Experience leading process improvement and organizational transformation initiatives.
- Exceptional written and verbal communication skills with demonstrated ability to brief senior executives and stakeholders.
Required:
- Project Management Professional (PMP) certification from PMI, or equivalent project management certification.
Highly Desired:
- Clarity PPM Certification or equivalent enterprise portfolio management certification.
- COR I or COR II certification
- Experience/knowledge in Data Analytics
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education
WarU Faculty Pay Band Minimum Education and Specialized Experience Requirements:
- WarU Pay Band A (AD-11) (Equivalent to a GS-09 through GS-13 General Schedule grade equivalency): Minimum Education and Specialized Experience:
- Basic requirements for Band A include a minimum of a Bachelor level degree and up to four years of experience in the appropriate functional area.
- WarU Pay Band B (AD-12) (Equivalent to a GS-14 General Schedule grade equivalency): Minimum Education and Specialized Experience:
- Basic requirements for Band B include a minimum of a Bachelor level degree in an appropriate discipline and a minimum of six years of experience in the appropriate functional area. Advanced degrees are highly desired in Band B.
Please note: Technical certifications and/or experience may be approved by the WarU Chief of Staff (delegated from the WarU President) to meet the needs of the University.
ARE YOU USING YOUR EDUCATION TO QUALIFY? If the position you are applying for has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with your application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.How you will be evaluated Traditional rating and ranking of applications does not apply to this vacancy. Your application (resume and supporting documentation) will be evaluated to determine if you meet the minimum qualifications required as listed on the announcement under qualification requirements. Errors or omissions may affect your consideration for employment.
Veterans' preference eligibility is treated as a positive factor when making a selection from external sources. It is applied when the organization makes a final selection from the candidates with substantially equal qualifications as described in the Best Meets Mission Requirements definition below. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package.
Best Meets Mission Requirements definition: Applicant has the knowledge, skills, abilities, and/or competencies to substantially exceed the minimum qualification requirements for the position. This equates to the best qualified assessment criteria established for the vacancy and based on overall demonstrated experience, education, training, appraisals/evaluations, job-related awards, certifications, honors and relevant outside activities.
Criminal History Inquiries- If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency @ dfas.indianapolis-in.zh.mbx.ssc-cc@mail.mil How to apply To apply for this position, you must provide a complete Application Package and completed by 11:59 PM (ET) by the closing date of this announcement. See required documents below.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.
To apply for this position, you must provide a complete Application Package which includes:
- Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."
- It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
- If your resume includes photographs (or links to social media), inappropriate material, inappropriate content, or personal information such as age, sex, religion, social security number, etc., you will not be considered for this vacancy.
- For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.
- A complete Application Questionnaire
- Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.
PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.
The DFAS Human Resources WILL NOT modify or change any answers submitted by an applicant.
ACTIVE DUTY SERVICE MEMBERS: The Veterans Opportunity to Work (VOW) Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
- Name/Rank/Grade of Service Member
- Branch of Armed Forces
- Dates of Active Service (Start and End Date(s)
- Expected Date of Discharge/Release from Active Duty
- Terminal leave start date (if applicable)
- Expected character of service/discharge and type of separation (i.e. separation or retirement)
- Must be certified within 120 days of anticipated discharge
- Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.
Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.
Note: It is the applicant's responsibility to verify that information and documents entered or uploaded are received, legible, and accurate.Other information A government civil servant that is employed as intermittent is a person hired to work an irregular or occasional schedule, i.e., there is no set schedule of work. The employee compensated only for the time actually worked. This type of employment used to find support when there is a surge in requirements or a short-term mission requirement. Hours of employment are based strictly on the needs of the agency. At WarU, employees hired as Intermittent Employees, are restricted to no more than 1,040 hours of work per year. A "year" starts with the date of employment through the one-year anniversary. This limitation allows WarU to extend the employment of the individual indefinitely as long as there is a viable requirement and funding source. These employees may be appointed to new 1-year term appointments consecutively without limitations if they do not exceed 1040 hours in a year, however the one-year term limitations mean they are not entitled to certain rights under Merit Systems Protection, or certain federal benefits to include death benefits. Although an intermittent employee assigned to a specific WarU Business Unit, the individual may be used for requirements across the enterprise. WarU Intermittent Faculty Employees are subject to all applicable Federal ethics restrictions. In certain circumstances, this could bar intermittent faculty members from receiving compensation from a private corporation to teach a course that is substantially similar to any existing WarU course. Applicants who have questions about how this rule might apply to their particular circumstances are encouraged to review 5 C.F.R. § 2635.807 for complete information. As an intermittent, you will not be eligible for a benefits package that includes retirement, social security, and thrift savings (equivalent to a 401(k); health, life, and long term care insurance; accrual of annual (personal) leave, sick leave, and paid holidays.
This position is in the Excepted Service. For more information regarding Excepted Service employment please visit: https://help.usajobs.gov/working-in-government/service
This is an intermittent position and the applicant reporting assignment will be their personal home address.
Position is eligible for remote work.
If you are a current Federal civilian employee in the Federal Competitive Service, if selected, you must sign a statement of understanding acknowledging you are transitioning from the Federal Competitive Service to the Federal Excepted Service.
WarU employees enjoy flexible work schedules, transit subsidy, and the opportunity to telework. At the supervisor's discretion, the selectee may be able to work remotely.
Initial appointment is made for a period of one year.
WarU participates in e-Verify with the Department of Homeland Security and United States Citizenship and Immigration Services.
If selected for this position, you must be able to start employment within 30 days of acceptance (unless otherwise approved by WarU).
Direct Deposit: All federal employees are required to have direct deposit.
Accepting this position, you may be required to serve a I-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.