Administrative Assistant - #3067

Taylor, MI Corporate -- Administration Full-time / On-site ### What We Offer: {#what-we-offer qa="job-description"} ::: {qa="job-description"} Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Mentor Program, Sustainability Program, and Wellness Program. ### Position Description: We are looking for an Administrative Assistant to join our Administration team and support our Taylor office. The candidate must have a high school diploma and three to five years of administrative or office support experience. The ideal candidate will be self-motivated, work well with others, and possess excellent writing, organizational, and communication skills. ::: ### Typical responsibilities include: ::: {qa="posting-requirements"} Serve as acting office receptionist, managing front-desk operations including greeting and assisting visitors, answering and directing phone calls, coordinating client interactions, scheduling and supporting meetings, order catering, and preparing conference rooms to ensure meetings run smoothly. Manage requests submitted through the Administrative Support Desk ticketing system, ensuring timely proofreading, formatting, and finalization of documents such as transmittals, memorandums, correspondence, agreements, amendments, reports, meeting agendas, meeting minutes, and contract specifications. All administrative correspondence should be saved in ProjectWise to ensure a centralized, secure, and auditable record of project communications. Storing emails, letters, meeting minutes, and related documents in the system helps maintain version control, supports regulatory compliance, and ensures all team members have access to the most current and complete information. Prepare and distribute outgoing documents via regular United States Postal Service and United Parcel Service, ensuring accurate addressing, proper packaging, and selection of appropriate shipping methods. Track shipments, maintain mailing records, and coordinate delivery timelines to ensure timely and secure receipt of materials. Assist with office operations by coordinating maintenance requests, monitoring office supply levels, supporting equipment needs, and communicating with vendors and building management as directed. Support office budget activities by processing invoices, tracking expenses, and coordinating with vendors as directed. Support office safety initiatives for office location by conducting monthly safety inspections, maintaining and updating Safety Data Sheets (SDS), and exercising sound judgment and discretion to address and resolve safety concerns as they arise. Maintain local and corporate office administration policies and procedures. Assist with office administration projects and process improvement initiatives as assigned. :::