Grants Process Senior Analyst

The Grants Process Senior Analyst will provide technical expertise and strategic advisory services to the Office of Administration (OA) within the Administration for Children and Families (ACF). This position is focused on developing and overseeing the implementation of automated grants management processes, identifying risks, and solving complex operational challenges. The Senior Analyst will not execute grants work directly but will provide high-level guidance, risk analysis, and problem-solving to ensure compliance, efficiency, and innovation in grants management operations.

Responsibilities:

• Strategic Advisory Expertise:
• Provide technical expertise and strategic direction to develop automated grants management processes that align with federal regulations and ACF’s mission.
• Advise on the design and implementation of systems and tools to streamline grants management operations, ensuring compliance and efficiency.
• Identify risks and challenges in current grants management processes and recommend solutions to mitigate risks and improve operations.
• Serve as a subject matter expert on federal grants regulations, policies, and procedures, ensuring uniform interpretation and application across OA.
• Oversight and Process Development:
• Oversee the development of operational plans and strategies for automating grants management processes, including tracking, compliance, and reporting.
• Provide recommendations for process improvements and best practices to enhance operational efficiency and reduce manual workload.
• Collaborate with cross-divisional teams to ensure alignment of automation initiatives with organizational goals and priorities.
• Risk Identification and Problem Solving:
• Analyze complex financial and operational issues related to grants management and automation, devising viable solutions to long-standing or controversial challenges.
• Conduct risk assessments for proposed automation processes and provide recommendations to address potential compliance or operational risks.
• Stakeholder Engagement and Communication:
• Provide concise written and verbal summaries of grants process automation strategies, risks, and solutions to internal and external stakeholders.
• Present findings and recommendations to OA leadership, program offices, and other stakeholders to ensure clarity and alignment with organizational goals.
• Training and Knowledge Sharing:
• Develop training materials and provide technical guidance to OA staff and leadership on automated grants management processes.
• Support the development of tools, templates, and resources to enhance grants management operations.
• Perform other duties as assigned to support the Office of Administration’s mission and goals.

Requirements

Qualifications:

• Demonstrated ability to build and maintain relationship with program office staff and external partners.
• Advanced analytical and problem-solving skills, with the ability to analyze complex grants management issues and challenges, extrapolate implications, develop and recommend alternative approaches and solutions, etc.
• Exceptional written and verbal communication skills, including presenting summaries and recommendations to leadership.
• Proficiency in tracking and monitoring grant actions across large portfolios.
• Ability to work independently, be flexible, and work as part of a remote team in a fast-paced environment.
• Adept at learning many different systems and understanding the differing natures of each system and its users.
• Excellent project and time management skills, including handling multiple projects simultaneously and on tight timeframes, while also managing shifting priorities.
• Ability to be detail-oriented, process-oriented, and driven to produce high-quality work.
• Proficiency in Microsoft Office Suite (Outlook, Teams), with strong skills in Excel, Word, and PowerPoint.
• Ability to obtain and maintain a public trust clearance.
• U.S. Citizenship required

Education and Experience:

• Bachelor’s degree in Finance, Business Administration, or a related field.
• Extensive experience in federal grants management specific to HHS /ACF, including providing technical expertise and strategic direction for process improvements and automation.
• Proven ability to oversee large teams and manage multi-billion-dollar portfolios, ensuring compliance and financial integrity.
• Demonstrated success in analyzing complex financial and operational issues and devising solutions.
• Has extensive knowledge of federal grants and grant-making processes (experience with GrantSolutions and Grants.gov highly preferred)