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DO
ASSISTANT DIRECTOR
Department of Food & Agriculture
CA
- $10,349 to $12,526 USD / month
…managerial and consultative work concerning the development and implementation of policy within the ISD and in coordination with programs across CDFA and among other agencies. The CEA will…
Added just now
EF
Facilitator, Learning and Development
Estes Forwarding Worldwide
Richmond, VA
- $65,000 to $70,000 USD / year
…Additionally, the Facilitator, L&D provides learning management system (LMS) administration, training, instructional design and development, and technical support for EFW’s Learning &…
Added 1 min ago
Medical Assistant - Post Acute and Senior Care - York, PA
UPMC - Pittsburgh Medical Center
York, PA
Assist management staff with supervisory activities. Participates with creation and implementation of departmental goals, processes and procedures. Mentors, orients and provides ongoing…
Added 1 min ago
FI
ITSM and Configuration Manager
FLATTER INC
Hill Air Force Base, UT
- $95,000 to $105,000 USD / year
Flatter, inc. (Flatter) is an ITSM and Configuration manager to support full lifecycle IT and cyber services required to operate and coordinate for the support, defense, and sustainment of…
Added 3 mins ago
Program Manager, Academic (Delaware Regional Medical Campus)
Thomas Jefferson University
United States
The Program Manager Academic is responsible for the planning, implementation, management, and continuous improvement of academic programs, educational initiatives, and/or curriculum…
Added 5 mins ago
Architect - AWS
Bank of America, National Association
United States
Clarifies the architecture and assists with system design for the development teams to support implementation and provides solution options to resolve any architectural impediments
Added 5 mins ago
Lab Team Leader
Cleveland Clinic
United States
At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and…
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Clinical Research Project Manager - Center for Value Based Care
Cleveland Clinic
United States
As a Clinical Research Project Manager, you will oversee a variety of research projects within the Center for Value Based Care, focusing primarily on the behind-the-scenes work essential to…
Added 5 mins ago
Program Manager Accreditation
Cleveland Clinic
United States
At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and…
Added 7 mins ago
Senior ITS Project Manager
WelbeHealth
Remote, United States
The Senior ITS Project Manager works with business and technical stakeholders (namely, Business SMEs, Product team, Architects, Developers, Analytics team, and senior leaders) to plan and…
Added 9 mins ago
SO
Program Manager II / Systems and Special Programs Officer - 195081
State of South Carolina
Blythewood, SC
- $95,000 to $97,730 USD / year
Leads all driver and, where applicable, identity-related system-of-record (SOR) and some sub-system-of-record improvements and amendments, along with the internal documentation…
Added 9 mins ago
SO
Data Manager
State of South Carolina
Richland County, SC
- $116,180 to $145,225 USD / year
The Data Manager provides strategic, technical, and operational leadership for the South Carolina Judicial Branch's enterprise data program. The position is responsible for establishing and…
Added 10 mins ago
C2611 – Senior Manager, Financial Planning & Analysis
The Bama Companies
Tulsa, OK
Description: The Senior Manager of Financial Planning & Analysis (FP&A) leads enterprise planning, pricing, forecasting, management reporting, and decision support for Bama. This role…
Added 11 mins ago
Medical Assistant - Edmond General Surgery Outpatient Clinic
INTEGRIS Health
Edmond, OK
INTEGRIS Health, Oklahoma’s largest not-for-profit health system, is seeking a dedicated caregiver to join us in our mission to partner with people to live healthier lives.
Added 11 mins ago
Global Trade Compliance Manager
Danaher
Austin, TX
Danaher Corporation is seeking a Global Trade Compliance Manager. The Manager will be responsible for the development and implementation of cross-functional initiatives and will contribute…
Added 12 mins ago
Client Manager
U.S. Bank National Association
Chicago, IL
…operating systems and processes. Coordinates the development and implementation of operational changes within the unit. May be responsible for meeting certain revenue, new business and…
Added 12 mins ago
SF
Information Systems Security Manager
Second Front Systems
Remote, United States
- $170,000 to $180,000 USD / year
Synchronize PII and CUI data flows with ISSEs and Solutions Architects to ensure accurate identification and documentation in authorization packages and system designs.
Added 12 mins ago
MD
Manager Product Management
MISO Default Brand
Carmel, IN · Eagan, MN
- $157,000 to $182,000 USD / year
The Manager of Product Management role is crucial in ensuring the successful delivery of MISO products while maintaining focus on value realization, customer success, and operational…
Added 13 mins ago
Territory Manager
Abbott Laboratories
San Antonio, TX
Partners with the Research Team to assist in the implementation of studies in the territory.
Added 13 mins ago
Business Analytics Lead
PNC Bank NA
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Evaluate reporting system logic, calculations, configurations, and code to identify defects, inconsistencies, control weaknesses, or other conditions that could affect reporting accuracy or…
Added 14 mins ago
Manager - Quality Assurance
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Anaheim, CA
We currently have an immediate opportunity for an QA Manager to join at our ANAHEIM, CALIFORNIA location. Responsibilities will include, but are not limited to:
Added 15 mins ago
EHR Application Manager
REDISCOVER
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Make a Difference as the EHR Application Manager with ReDiscover
Added 15 mins ago
Program Manager, Emergency Planning
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National Grid is hiring a Program Manager for our Emergency Planning department in Northboro, MA. This is a hybrid role which requires the ability to work and travel outside of normal…
Added 16 mins ago
Cloud Cyber Security Engineer
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Work closely with System Engineering, Test Engineering, and Integration teams to ensure that the hardware and software architecture and implementation meets security requirements.
Added 16 mins ago
Engineer I- Equipment (Implant)
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CO
Assist area manager with technician training matrix development and implementation.

Voltage LLC

Administrative Manager

Timberlake, NC, United States

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Job details

Experience: 5–10+ years of administrative or office management experience in a manufacturing environment (required)
Posting language: English
Posted: Nov 9, 2026

Original job description

About the Role The Administrative Manager is responsible for overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support. This role manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors.

The position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.

What You’ll Do Administrative Operations Management

Lead and manage all administrative functions within the manufacturing facility
Supervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)
Establish and maintain efficient administrative processes and workflows
Ensure timely and accurate support to plant leadership and cross-functional teams
Develop and enforce administrative policies and procedures

Document Control & Compliance

Oversee document control processes for SOPs, work instructions, and controlled documentation
Ensure proper version control, approvals, and distribution of documents across departments
Maintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)
Support internal and external audits by ensuring documentation accuracy and availability

Facility & Office Services Management

Oversee facility-related services including maintenance, cleaning, utilities, and office supplies
Manage third-party vendors and service contracts (janitorial, security, office equipment, etc.)
Coordinate workspace planning, office layout, and administrative support for production and office teams
Ensure compliance with workplace standards in coordination with EHS

Cross-Functional Coordination

Act as the administrative liaison between other departments
Support onboarding logistics (workspace, system access coordination, documentation)
Coordinate internal communications, meetings, and executive-level support
Assist in implementation of company-wide initiatives at the facility level
Arrange all Travel for employees, hiring candidates and visitors

Data & Reporting Support

Support preparation of reports, presentations, and operational summaries for plant leadership
Maintain records for training, compliance, and facility-related documentation

Cost & Budget Management

Manage administrative budget (office supplies, services, contracts)
Identify cost-saving opportunities without impacting operational efficiency
Monitor vendor performance and ensure services align with contractual agreements

Supervisory Responsibilities

Manage Administrative Department related employees including Front Desk personnel

What We’re Looking For

Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)
5–10+ years of administrative or office management experience in a manufacturing environment (required)
Experience managing teams and cross-functional coordination
Familiarity with ERP systems (e.g., SAP) and document control systems

Skills & Competencies

Strong organizational and process management skills
Excellent leadership and team management capabilities
High attention to detail, especially in documentation and compliance
Ability to manage multiple priorities in a fast-paced manufacturing environment
Strong communication and stakeholder management skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Additional Information Work is performed in an office environment. Must have a valid driver’s license with clean driving record. Overtime may be necessary, including weekdays, weekends, and holidays.

Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes.

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More about this job

Skills

Regulatory compliance
Documentation
Operations management
Leadership
Internal auditing
Cleaning
Office equipment
Administrative support
Onboarding
Logistics
Reporting
Presentation skills
Budget management
Front Desk
Office administration
ERP
SAP
Control systems
Attention to detail
Communication skills
Stakeholder management
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Valid driver's licence

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