Jobs in the United States

25+ jobs

Save this search

Added 1 min ago
Principal Analyst - North American Power and Renewables
IHS GLOBAL INC
Washington, DC · Houston, TX
…geographic location, as well as experience level, skill set, training, licenses and…
Added 1 min ago
Natural Gas News Reporter
S&P Global Inc.
Washington, DC · NY · Houston, TX
…geographic location, as well as experience level, skill set, training, licenses and…
Added 1 min ago
Head of Partnerships Governance
S & P GLOBAL MARKET INTELLIGENCE INC
NY
…geographic location, as well as experience level, skill set, training, licenses, and…
Added 1 min ago
Associate Director - Chemicals Consulting
IHS GLOBAL INC
Houston, TX
Client & Relationship Management: Own day-to-day client relationships for assigned engagements and accounts; contribute to steering meetings and workshops, communicate trade-offs clearly,…
Added 2 mins ago
Senior Principal Technology Consultant
Hewlett Packard Enterprise
All, TX · All, CA
…technical leadership to the business for significant project/program work. Leads and connects others across functions to unite around a common goal. Actively mentors others and contributes…
Added 2 mins ago
B
Dentist (Part-Time)
Benevis
Chelsea, MA
- $750 USD / day
- Part-time
Yearly OSHA and HIPPA and Emergency Management training
Added 2 mins ago
Dentist (Traveling)
Benevis
Portsmouth, VA
Yearly OSHA and HIPPA and Emergency Management training
Added 2 mins ago
B
Dentist (Part-Time)
Benevis
Roanoke, VA
- $900 USD / day
- Part-time
Yearly OSHA and HIPPA and Emergency Management training
Added 2 mins ago
Dentist (Traveling)
Benevis
Louisville, KY
Yearly OSHA and HIPPA and Emergency Management training
Added 4 mins ago
Driver Manager
Highway Transport Chemical, LLC
Philadelphia, PA
…company objectives. This includes, but is not limited to, safety, training, performance metrics, maintenance, and pay. The Driver Manager must be accessible to an assigned group of drivers…
Added 5 mins ago
TC
Store Lead - Southshore - Part time
The Childrens Place, Inc.
United States
- Part-time
Assist in developing talent through the training of associates, including giving in-the-moment coaching conversations
Added 6 mins ago
N
Summer 2027 Undergraduate Graduate Medical Education Internship | NewYork-Presbyterian/Queens
NewYork-Presbyterian
Flushing, NY
- $21 USD / hour
…operational functions that support physician education and training within a hospital…
Added 7 mins ago
CR
Staff Attorney
CALIFORNIA RURAL LEGAL ASSISTANCE INC
Remote, United States
- $73,000 to $104,000 USD / year
…eligible clients in CRLA priority areas in accordance with CRLA program guidelines, the ABA Standards for Providers of Civil Legal Services, and the Code of Professional Responsibility.…
Added 7 mins ago
TN
Assistant Manager - Ellis st Apt and Aarti Hotel
TENDERLOIN NEIGHBORHOOD DEVELOPMENT CORPORATION
San Francisco, CA
- $28.44 to $30.95 USD / hour
Perform supervisory, administrative, and management tasks.
Added 9 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines Co.
Dallas, TX
- $77,200 to $85,800 USD / year
Participate in training, team meetings, and document change improvement projects
Added 9 mins ago
A
Part Sales Manager – Full Time
AutoZone
Oak Grove, OR
- Full-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 9 mins ago
A
Part Sales Manager – Full Time
AutoZone
Portland, OR · Happy Valley, OR
- Full-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
Assistant Store Manager
AutoZone
Portland, OR · Happy Valley, OR
Leadership & Team Development – Assist the Store Manager in recruiting, supervising, scheduling, training, and developing store personnel to maintain a high-performance team.
Added 10 mins ago
MANAGER IN TRAINING
AutoZone
Raceland, LA
MITs must demonstrate consistent progression throughout the training program to be considered for management openings. Please note that promotion is performance-based and subject to…
Added 10 mins ago
A
Part Sales Manager – Part Time
AutoZone
Rochester, NH
- Part-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
A
Part Sales Manager – Full Time
AutoZone
Rochester, NH
- Full-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
A
Part Sales Manager – Full Time
AutoZone
North Hampton, NH
- Full-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
A
Part Sales Manager – Part Time
AutoZone
North Hampton, NH
- Part-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
A
Part Sales Manager – Part Time
AutoZone
Portsmouth, NH
- Part-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…
Added 10 mins ago
A
Part Sales Manager – Full Time
AutoZone
Danvers, MA
- Full-time
AutoZone’s Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to…

Closed listing

Volkert Inc

Administrative Assistant

Mobile, AL, United States

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Posting language: English

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Are we the road to your future?

We are currently searching for an experienced Administrative Assistant to support our Gulf Region located in Mobile, AL.

To be considered for this position, applicants must have, at minimum, 5 years of administrative support experience.

What you’ll be doing:

Administrative Support
Scheduling and organizing staff activities such as meetings, travel, conferences, marketing events, luncheons, and training activities.
Ordering and maintaining office supplies and equipment (including ordering and delivering supplies needed to remote employees).
Distribution and filing of correspondence (both paper and electronic), memos, reports and supporting documents; Proofreads copy for spelling, grammar and layout, making appropriate grammatical changes. Responsible for accuracy and clarity of final copy.
Provides support by scanning, filing, copying, data entry.
Fleet vehicle coordination; ensures company vehicles have up-to-date registrations, schedule company vehicle maintenance and submittal of mileage reports.
Company Safety coordination; work as Safety representative for the design team.
Maintain design calendar; project milestones, company events, local office events, personnel vacations.
Assumes other duties as directed by immediate supervisor.
Work within a safety-first culture where protecting our people, clients, and communities is a core value. Through Volkert’s Mission Zero: Focus on Safety program, you learn how proactive safety practices, risk awareness, and safety communications are built into daily engineering activities and project delivery.
Work within a supportive team environment where quality matters and attention to detail is valued. You will be guided in developing good self-checking habits and learning how to review the work of others, while gaining hands-on experience with Quality Management principles that support high-quality engineering projects.
Billing/Invoicing Support
Provide support monthly during review and preparation of project invoices for submittal; confirming subcontract invoices, equipment charges, per diem, and project expenses have been included.
Provide additional support as directed by Project Managers.
Accounts receivables/Accounts payable Support
Submittal of any Mobile office invoices for services such as water and coffee.
Staff Support
Assist on a weekly and monthly basis to ensure staff time sheets are input into Deltek and signed for the preparation of invoices.
Assist in distributing information the team is required to have knowledge of; open enrollment dates, company holidays, mandatory training, special events, operational changes.
Provide support of staff expense input and submittal to ensure they are accounted for in monthly invoice statements and/or the company’s overhead.
Marketing Support
Assist with proposal preparation, typing, updating versions and proofreading.
Work closely with management to order and maintain marketing merchandise.
Project Support
Maintain projects schedule and track milestones.
Assist in preparing and maintaining project folders.
Maintaining active project list.
Assist in obtaining and maintaining proper insurance certificates, W-9 forms for clients and subcontractors.
Attend project meetings as needed to record minutes for distribution.
Human Resources Support
Familiarize yourself with our company benefits.
Coordinate and facilitate on-boarding and orientation of new hires.

What you need to have:

High School education or equivalent with a minimum of 5 years of administrative support experience or Associate’s degree
Professional office etiquette and strong customer service for our internal and external customers
Proficient with MS Office suites including intermediate to advanced skills in MS Excel, MS Word, and MS Teams. Experience with MS Project is preferred
Experience with accounting preferred
Knowledge of Deltek preferred
Desire to work in financials, which include accounts payable and receivables
Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
Valid driver’s license
A satisfactory motor vehicle report (MVR)

Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.

Key Benefits:

Employee Stock Ownership Plan (ESOP)
Medical, Dental, & Vision
401(k) retirement savings plan + employer matching
Paid Time Off (PTO) and holidays
Employer-Paid Life/AD&D insurance
Employer-Paid short-term disability and long-term disability
Wellness incentives
Student Debt Retirement Match
Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Alabama

About employer

More about this job

Skills

Administrative support
Scheduling
Data entry
Attention to detail
Quality assurance procedures
Accounts payable
Support ICT system users
Editing
Customer service
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Teams
Microsoft Project
Valid driver's licence

Report this job