Jobs in the United States

25+ jobs

Save this search

Added 15 mins ago
Project Support - Substation Physical Team Leader
Southern Company
Atlanta, GA · GA
This position reports directly to the Project Support Supervisor within Southern Company Services, Technical Shared Services Substation Engineering. The successful candidate will work…
Added 20 mins ago
CO
Vehicle and Equipment Mechanic
City of Portland
Portland, OR
- $44.08 to $49.41 USD / hour
…overhauls on a wide variety of vehicles and equipment that support essential City services. Your work may include diagnosing and repairing diesel engines, transmissions, heating and air…
Added 24 mins ago
EE
Project Coordinator 2
EC Electric
Sparks, NV
- $60,000 to $75,000 USD / year
Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field (or equivalent hands-on experience).
Added 48 mins ago
Associate Project Engineer
USABB ABB Inc.
Houston, TX
Part of the Engineering team in Process Automation Energy Industries in the USA, the Associate Project Engineer assists all aspects of system implementation of a project including loading…
Added 1 hour ago
2027 Associate Engineer Electrical / Engineer Electrical
Northrop Grumman
Palmdale, CA · San Diego, CA · El Segundo, CA · Edwards AFB, CA · Mojave, CA · Redondo Beach, CA · Palmdale · San Diego · El Segundo · Edwards AFB · Mojave · Redondo Beach
Northrop Grumman is seeking an Associate Engineer Electrical / Engineer Electrical.
Added 1 hour ago
Associate Software Configuration Analyst/Software Configuration Analyst
CORP-Corporate Office
United States
Northrop Grumman Aerospace Systems has an opening for an Associate Software Configuration Analyst / Software Configuration Analyst to join our team of qualified, diverse individuals. This…
Added 1 hour ago
Associate Configuration Analyst/Configuration Analyst
CORP-Corporate Office
United States
Northrop Grumman Aeronautics Systems has an opening for an Associate Configuration Analyst / Configuration Analyst to join our team of qualified, diverse individuals within our Systems…
Added 1 hour ago
2027 Associate Engineer Product Support / Engineer Product Support
Northrop Grumman
United States
Northrop Grumman is seeking an Associate Engineer Product Support / Engineer Product Support. This position will be located at our Aeronautics Systems Sector in one of the following…
Added 1 hour ago
Staff Technol, Machinist (2nd Shift)
Edwards Lifesciences LLC
UT
Provide coaching, guidance, and mentoring to lower level technicians, and set-up equipment to support work of entry level technicians. Collaborate with the Engineering team on complex…
Added 1 hour ago
Staff Technol, Machinist (2nd Shift)
Edwards Lifesciences LLC
UT
Provide coaching, guidance, and mentoring to lower level technicians, and set-up equipment to support work of entry level technicians. Collaborate with the Engineering team on complex…
Added 1 hour ago
Staff Technol, Machinist (2nd Shift)
Edwards Lifesciences LLC
UT
Provide coaching, guidance, and mentoring to lower level technicians, and set-up equipment to support work of entry level technicians. Collaborate with the Engineering team on complex…
Added 1 hour ago
Staff Technol, Machinist (Weekend Shift)
Edwards Lifesciences LLC
UT
Provide coaching, guidance, and mentoring to lower level technicians, and set-up equipment to support work of entry level technicians. Collaborate with the Engineering team on complex…
Added 1 hour ago
Principal, Product Service Engineer
Alcon Vision, LLC. Company
Lake Forest, CA
Help design the future of product support at Alcon. Bring your technical expertise and proven engineering project experience to shape how advanced surgical, diagnostic, visualization, and…
Added 1 hour ago
AWS Cloud Engineer IV
IGH ICW GROUP HOLDINGS, INC.
San Diego, CA
…compliance. The AWS Cloud Engineer IV will provide technical support for the AWS platform, working to improve capabilities and ensure the optimal operability of the AWS…
Added 1 hour ago
CO
Traffic Technology Systems Analyst (Information Tech Systems Spec) - Street Transportation Department
City of Phoenix
AZ
- $86,153.6 to $121,243.2 USD / year
…skilled and detail oriented Traffic Technology Systems Analyst to support the City's Traffic Operations Section. This position plays a critical role in ensuring the reliability,…
Added 1 hour ago
LV
GIS Developer (Option to Underfill)
Las Vegas Valley Water District
United States
- $113,486 USD / year
NOTE: The hiring department may consider applicants at the Associate level. If this job class is used to fill the position, the successful candidate will be hired on at the following…
Added 2 hours ago
Power Generation Project Engineer (Electrical)
Pacific Gas And Electric Company
Auberry, CA
This is a journey-level Project Engineer job that requires mastery of the Associate level Project Engineer skills and duties and provides complete engineering & design, project management,…
Added 2 hours ago
Land Analyst, Fee Acquisitions 1, 2, Senior
SRP
Tempe, AZ
…rights for the construction/protection of SRP water, power, support facilities and other real property interests. Recommend and implement action required to maximize the return on SRP's…
Added 2 hours ago
Regional Director of Physical Environment Safety
Jobgether
Remote, United States
…ensuring safe, efficient, and compliant facility environments that support high-quality healthcare services. You will oversee physical environment and life safety programs, strengthen risk…
Added 2 hours ago
CO
Survey Technician
Commonwealth of Pennsylvania
Ebensburg, PA
- $46,827 to $70,592 USD / year
…both standard and electronic surveying instruments, and an associate's degree in surveying, drafting, design, civil or any other appropriate field of engineering…
Added 2 hours ago
CO
Database Administrator 1
Commonwealth of Pennsylvania
Harrisburg, PA
- $78,925 to $119,844 USD / year
…the analysis, design, and maintenance of databases in overall support of database administration, and an associate’s degree in any information technology field;…
Added 3 hours ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines Co.
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 3 hours ago
SA
Associate Maintenance Programs Consultant - DMX
Southwest Airlines Co.
Dallas, TX
- $81,200 to $90,200 USD / year
The Associate MX Programs Consultant supports the Strategy and Initiatives Team by serving as a subject matter expert for MX Programs and Technical Data Management. They’ll partner with…
Added 4 hours ago
MM
Performance Leader, 2nd shift
Moog Military Aircraft LLC
Torrance, CA
- $90,000 to $130,000 CAD / year
Onsite – Torrance, CAMoog Military Aircraft Group is looking for a Performance Leader on 2nd shift (2:00pm-10:30pm) to support our production team supervising Assembly and Test area with…
Added 4 hours ago
Clinical Engineer II
Team Member Services
United States
Three years of experience working with biomedical equipment in a clinical engineering environment [Required]

Closed listing

Volkert Inc

Administrative Assistant

Mobile, AL, United States

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Posting language: English

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Are we the road to your future?

We are currently searching for an experienced Administrative Assistant to support our Gulf Region located in Mobile, AL.

To be considered for this position, applicants must have, at minimum, 5 years of administrative support experience.

What you’ll be doing:

Administrative Support
Scheduling and organizing staff activities such as meetings, travel, conferences, marketing events, luncheons, and training activities.
Ordering and maintaining office supplies and equipment (including ordering and delivering supplies needed to remote employees).
Distribution and filing of correspondence (both paper and electronic), memos, reports and supporting documents; Proofreads copy for spelling, grammar and layout, making appropriate grammatical changes. Responsible for accuracy and clarity of final copy.
Provides support by scanning, filing, copying, data entry.
Fleet vehicle coordination; ensures company vehicles have up-to-date registrations, schedule company vehicle maintenance and submittal of mileage reports.
Company Safety coordination; work as Safety representative for the design team.
Maintain design calendar; project milestones, company events, local office events, personnel vacations.
Assumes other duties as directed by immediate supervisor.
Work within a safety-first culture where protecting our people, clients, and communities is a core value. Through Volkert’s Mission Zero: Focus on Safety program, you learn how proactive safety practices, risk awareness, and safety communications are built into daily engineering activities and project delivery.
Work within a supportive team environment where quality matters and attention to detail is valued. You will be guided in developing good self-checking habits and learning how to review the work of others, while gaining hands-on experience with Quality Management principles that support high-quality engineering projects.
Billing/Invoicing Support
Provide support monthly during review and preparation of project invoices for submittal; confirming subcontract invoices, equipment charges, per diem, and project expenses have been included.
Provide additional support as directed by Project Managers.
Accounts receivables/Accounts payable Support
Submittal of any Mobile office invoices for services such as water and coffee.
Staff Support
Assist on a weekly and monthly basis to ensure staff time sheets are input into Deltek and signed for the preparation of invoices.
Assist in distributing information the team is required to have knowledge of; open enrollment dates, company holidays, mandatory training, special events, operational changes.
Provide support of staff expense input and submittal to ensure they are accounted for in monthly invoice statements and/or the company’s overhead.
Marketing Support
Assist with proposal preparation, typing, updating versions and proofreading.
Work closely with management to order and maintain marketing merchandise.
Project Support
Maintain projects schedule and track milestones.
Assist in preparing and maintaining project folders.
Maintaining active project list.
Assist in obtaining and maintaining proper insurance certificates, W-9 forms for clients and subcontractors.
Attend project meetings as needed to record minutes for distribution.
Human Resources Support
Familiarize yourself with our company benefits.
Coordinate and facilitate on-boarding and orientation of new hires.

What you need to have:

High School education or equivalent with a minimum of 5 years of administrative support experience or Associate’s degree
Professional office etiquette and strong customer service for our internal and external customers
Proficient with MS Office suites including intermediate to advanced skills in MS Excel, MS Word, and MS Teams. Experience with MS Project is preferred
Experience with accounting preferred
Knowledge of Deltek preferred
Desire to work in financials, which include accounts payable and receivables
Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
Valid driver’s license
A satisfactory motor vehicle report (MVR)

Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.

Key Benefits:

Employee Stock Ownership Plan (ESOP)
Medical, Dental, & Vision
401(k) retirement savings plan + employer matching
Paid Time Off (PTO) and holidays
Employer-Paid Life/AD&D insurance
Employer-Paid short-term disability and long-term disability
Wellness incentives
Student Debt Retirement Match
Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Alabama

About employer

More about this job

Skills

Administrative support
Scheduling
Data entry
Attention to detail
Quality assurance procedures
Accounts payable
Support ICT system users
Editing
Customer service
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Teams
Microsoft Project
Valid driver's licence

Report this job