Operations Coordinator

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Role Summary:

Under the direction of the Operations Manager, the Operations Coordinator supports daily terminal operations and the receiving of hazardous waste. The position coordinates load documentation, communication between Operations and Customer Service, and trailer movements and unloading activities, including trailer-to-tank transfers as applicable, while following established safety and environmental procedures.

Job Duties:

• Review and receive hazardous waste manifests and related paperwork for incoming loads, verifying consistency with work orders scheduled by Customer Service.
• Prepare and generate required load labels and documentation for Operations personnel.
• Coordinate with terminal operators via radio regarding load movements, unloading locations, and receiving priorities.
• Support the coordination and documentation of trailer-to-tank transfers and other terminal unloading activities in accordance with established site procedures.
• Identify and communicate off-specification loads or documentation discrepancies to Customer Service and obtain required approvals before proceeding.
• Serve as a liaison between Operations, Customer Service, and other internal departments to support timely and accurate load processing.
• Maintain accurate receiving and operational records and support compliance with applicable environmental and safety requirements.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent required.
• Two to five years of related experience and/or training in administrative support, logistics, industrial operations, or a similar environment preferred.
• Proficient computer skills, including data entry, email, Microsoft Office applications, and electronic record-keeping systems.
• Knowledge of environmental regulations, hazardous waste manifests, and required documentation preferred.
• Understanding of or experience in a tank terminal facility, including trailer-to-tank transfers and unloading processes, preferred.
• Strong organizational, attention-to-detail, communication, and multitasking skills; ability to coordinate effectively with field operators and internal departments.
• Bilingual proficiency in English and Spanish is a plus.
• Ability to follow site safety procedures and work effectively in an industrial operating environment.