Jobs in the United States

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UO
Manager of Operations, Campus Business Services
University of Colorado Denver
Boulder, CO
- $95,000 to $115,000 USD / year
The Business, Finance and Infrastructure division at CU Boulder welcomes applications for the Manager of Operations, Campus Business Services position! Campus Business Services (CBS) is a…
Added just now
CC
Senior Manager, Regulatory Affairs
CONMED Corporation
Denver, CO
- $40,123 USD / year
The Senior Manager Regulatory Affairs provides senior-level leadership for global regulatory strategy and execution for new, modified, and marketed CONMED medical devices. Directs…
Added 4 mins ago
G
Production Manager
GPAC
Cedar Rapids, IA
- $100,000 to $150,000 USD / year
The Production Manager will work closely with the Director of Operations.
Added 4 mins ago
G
Production Manager
GPAC
Des Moines, IA
- $100,000 to $150,000 USD / year
The Production Manager will work closely with the Director of Operations.
Added 12 mins ago
Cloud Adoption Engineer - Oracle Government, Defense & Intelligence
Oracle
Reston, VA · Washington, DC
Lead discovery across applications, databases, infrastructure, networking, identity, security, operations, governance, and automation.
Added 20 mins ago
Sr. Manager, Accounting - CAM - CCM
Carlisle
Scottsdale, Arizona, AZ
The Sr. Manager, Accounting is the senior accounting leader for Carlisle Architectural Metals (CAM) and is accountable for delivering accurate, complete, and timely financial results in…
Added 22 mins ago
UG
RN Clinical Manager - Bear DE
UnitedHealth Group
Dover, DE
- $77,040 to $115,560 USD / year
As the Clinical Manager, you will provide leadership, supervision, and coordination of therapy services to ensure high-quality, compliant, and cost-effective patient care, while maintaining…
Added 25 mins ago
Lead Teacher 0-3 (Iola) Classroom A
SEK-CAP
Iola, KS
Creative Curriculum, and PBS (Positive Behavior Support) and other identified strategies with\ assistances from Program Manager, Area Manager, and Site Manager as needed.\ Screen and…
Added 26 mins ago
Senior Project Manager I
Heartland Technology Group
Overland Park, KS
Added 26 mins ago
Safety Manager
Elite Transportation LLC
Wichita, KS
Added 26 mins ago
Assistant Store Manager - Jiffy Mart
Global Partners
St. Johnsbury, VT
The Assistant Store Manager (ASM) is responsible for assisting the general manager with the management of day-to-day operations of the store, while adhering to Global Partner's policies and…
Added 26 mins ago
Assistant Store Manager - Jiffy Mart
Global Partners
Littleton, NH
The Assistant Store Manager (ASM) is responsible for assisting the general manager with the management of day-to-day operations of the store, while adhering to Global Partner's policies and…
Added 28 mins ago
BC
Housing Coordinator (Bilingual)
Brilliant Corners
Remote, United States
- $24.04 to $29.14 USD / hour
…County - this includes support with all aspects of the housing process. Brilliant Corners has program participants living in scattered-site settings, project-based settings, and residential…
Added 28 mins ago
BC
Housing Coordinator
Brilliant Corners
Remote, United States
- $24.04 to $29.14 USD / hour
…County - this includes support with all aspects of the housing process. Brilliant Corners has program participants living in scattered-site settings, project-based settings, and residential…
Added 28 mins ago
BC
Program Manager
Brilliant Corners
Remote, United States
- $83,000 to $93,000 USD / year
The Program Manager oversees the day-to-day operations of Brilliant Corners’ housing programs and Community Supports in San Mateo County, with support and guidance from the Associate…
Added 28 mins ago
BC
PSH PBV Case Manager
Brilliant Corners
Gardena, CA
- $52,998 USD / year
The Case Manager, Permanent Supportive Housing Project Based (PSH-PB) will provide intensive case management services to a caseload of up to 20 homeless individuals who are eligible for…
Added 28 mins ago
BC
Temporary Program Associate
Brilliant Corners
Remote, United States
- $54,995 USD / year
Provides administrative support to manager and supervisors; communicate with Housing Specialists, Housing Coordinators, and funders to answer questions, disseminate, or explain information.
Added 28 mins ago
BC
PBV PSH Case Manager
Brilliant Corners
Historic Filipinotown, CA
- $52,998 USD / year
The Case Manager, Permanent Supportive Housing Project Based (PSH-PB) will provide intensive case management services to a caseload of up to 20 homeless individuals who are eligible for…
Added 28 mins ago
BC
Temporary Housing Coordinator
Brilliant Corners
Remote, United States
- $50,000 USD / year
…County - this includes support with all aspects of the housing process. Brilliant Corners has program participants living in scattered-site settings, project-based settings, and residential…
Added 29 mins ago
Director of Health & Wellness ( RN LPN Senior Living )
LakeHouse Chippewa Falls
Chippewa Falls, WI
Schedule: Traditional leadership workweek with flexibility required based on business and operational needs that includes Manager on Duty hours as well as on call for emergency situations
Added 30 mins ago
Sr. Deputy Human Resources Manager - To 140K - Chicago, IL - Job 3724
The Symicor Group
Chicago, IL
Sr. Deputy Human Resources Manager – To $140K – Chicago, IL – Job # 3724
Added 30 mins ago
Facilities Manager - To 76K - College Station, TX - Job # 2802
The Symicor Group
College Station, TX
We are seeking to fill a Facilities Manager role in the College Station, TX area. The candidate coordinates, oversees, and/or manages repair and maintenance work assignments performed by…
Added 30 mins ago
Digital Banking Manager - To 120K - Dallas, TX - Job 559FR
The Symicor Group
Dallas, TX
Our Dallas, TX-based bank client is seeking to fill a Digital Banking Manager role. The successful candidate will identify opportunities for strategic shifts and business process…
Added 30 mins ago
Manager of Revenue Cycle - Chicago, IL - Job # 2453
The Symicor Group
Chicago, IL
We are seeking to fill a Manager of Revenue Cycle role in the greater Chicago, IL market. The candidate will be responsible for the oversight of revenue cycle projects to improve the…
Added 30 mins ago
TS
Manager of Mortgage Lending - To 125K - Rockford, IL - Job 3856-5035
The Symicor Group
Rockford, IL
- Up to $125,000 USD / year
Manager of Mortgage Lending – To $125K – Rockford, IL – Job # 3856-5035

Vitalis Outsourcing LLC

Executive Assistant / Operations Virtual Assistant

Remote, United States

$1,000 to $1,120 USD / month

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Job details

Pay: $1,000 to $1,120 USD / month
Posting language: English

Original job description

We are looking for an Executive Assistant / Operations Virtual Assistant to support business owners, executives, real estate teams, and operations managers with daily administrative and operational responsibilities. The primary responsibility is to manage executive calendars and communications, track priorities and projects, prepare reports, organize information, and ensure important tasks are followed through to completion. This is an ideal opportunity for someone with experience in executive assistance, operations support, virtual assistance, project coordination, or administrative management who is proactive, highly organized, professional, and interested in stable, long-term career growth.

KEY RESPONSIBILITIES

Manage executive calendars, appointments, meetings, reminders, and scheduling.
Organize executive email inboxes, prioritize messages, and complete approved follow-up activities.
Track priorities, deadlines, projects, assignments, and pending items to ensure timely completion.
Prepare reports, summaries, meeting notes, task updates, presentations, and internal documentation.
Organize and maintain digital files, folders, client information, and operational records.
Coordinate with clients, vendors, team members, and internal departments.
Assist with administrative workflows, process documentation, and task management.
Support client onboarding, internal operations, and project coordination as assigned.
Schedule internal and external meetings and confirm attendance, agendas, and required materials.
Follow up with team members and stakeholders regarding outstanding tasks, deadlines, and requested information.
Maintain task boards, project management systems, CRM platforms, spreadsheets, and internal tracking tools.
Identify scheduling conflicts, missed deadlines, incomplete tasks, and potential operational blockers.
Provide clear daily updates regarding completed tasks, pending items, priorities, deadlines, and blockers.
Manage multiple assignments, projects, and priorities simultaneously.
Follow established Standard Operating Procedures, checklists, deadlines, and manager instructions.
Handle confidential and sensitive business, client, and executive information professionally.

REQUIRED QUALIFICATIONS

Previous experience in executive assistance, operations support, virtual assistance, project coordination, or administrative management.
Strong written and spoken English communication skills.
Excellent organization, time management, and attention to detail.
Experience managing executive calendars, email inboxes, meetings, and reminders.
Strong task-management, deadline-tracking, and follow-up skills.
Comfortable communicating professionally with executives, clients, vendors, and team members.
Able to prioritize competing requests and remain calm under pressure.
Good computer, spreadsheet, CRM, and project management software skills.
Able to follow Standard Operating Procedures and detailed instructions.
High level of discretion when handling confidential or sensitive information.
Reliable internet connection and a professional remote-work setup.
Reliable and consistent attendance during scheduled working hours.
Able to work independently while providing clear and regular updates.
High school diploma or equivalent.
Proactive, professional, resourceful, detail-oriented, coachable, and ownership-driven.

PREFERRED EXPERIENCE

Supporting U.S.-based executives or business owners
Real estate administrative or operations support
Executive calendar and inbox management
Meeting preparation and follow-up
Client onboarding
Project coordination
Operations management
Process and SOP documentation
Report and presentation preparation
CRM management
Google Workspace
Microsoft Office
ClickUp
Trello
Asana
Monday.com
Notion
Slack
Associate’s or bachelor’s degree in business administration, operations, management, or a related field

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More about this job

Skills

Scheduling
Presentation skills
Documentation
Manage schedule of tasks
Project management
Communication skills
Time management
Attention to detail
Adhere to standard procedures
Work independently
Onboarding
Operations management
Google Workspace
Microsoft Office
Trello
Asana
Monday.com
Notion
Slack

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