Jobs in the United States

25+ jobs

Save this search

Added 4 mins ago
UG
Associate Director, Care Advocacy Behavioral Health Solutions
UnitedHealth Group
Greensboro, NC · New Orleans, LA · Minneapolis, MN · Charlotte, NC · Columbus, OH · Philadelphia, PA · Tampa, FL
- $112,700 to $193,200 USD / year
The role collaborates closely with clinical, operations, product, network, technology, compliance, quality, client management, and finance partners to advance operational excellence,…
Added 4 mins ago
UG
CDP Associate - Advisory Board (Product Strategy & Tech) Consultant Development Program - Multiple Locations
UnitedHealth Group
Eden Prairie, MN
- $60,200 to $107,400 USD / year
…various functions, including research, sales, strategy, and client services, to support top business priorities while simultaneously receiving mentorship and formal training in key…
Added 5 mins ago
Advisor Services Workflow Operations Associate
Charles Schwab Inc.
Lone Tree, CO
…businesses smoothly and confidently. As a Workflow Solutions Associate, you’ll be part of the team that keeps things moving behind the scenes, making sure requests are handled quickly,…
Added 5 mins ago
Business Operations Associate
Ellipsis Health
New York, NY
We're seeking a Business Operations Associate to play a critical role in driving growth, operational excellence, and customer success. You'll work across three areas: business operations,…
Added 5 mins ago
HSE Specialist
Delta Constructors
Watford City, ND
The HSE Specialist is responsible for monitoring field construction activities to ensure conformance with client and company safe operating procedures and regulatory compliance. The…
Added 6 mins ago
Relationship Banker or Senior Relationship Banker Goose Creek
Truist Bank
Goose Creek, SC
Responsible for providing an industry leading client service experience both in person and on the phone through the development and expansion of new and existing client relationships.…
Added 7 mins ago
Instructional Designer - Healthcare Consulting
SVCS Huron Consulting Services LLC
Remote, United States
…changing healthcare environment and optimize existing business operations, improve clinical outcomes, create a more consumer-centric healthcare experience, and drive physician, patient and…
Added 9 mins ago
Scheduling Assistant
ComForCare Home Care - Oklahoma City
Oklahoma City, OK
The Scheduling Assistant plays a key role in maintaining consistent client care by coordinating caregiver schedules and responding to changing staffing needs. This position requires ongoing…
Added 12 mins ago
F
Advocacy Associate
FWD.us
Washington, DC
- $65,000 to $72,000 USD / year
FWD.us is seeking a full-time Advocacy Associate based in Washington, D.C. to support our immigration work. This position plays a key role in expanding our congressional engagement,…
Added 14 mins ago
FO
Senior Manager of Case Management
Friends of Switchpoint Inc
UT
- $55,000 to $65,000 USD / year
…addressing the underlying causes of their poverty and providing each client with a personalized, comprehensive plan that supports them on their journey to self-sufficiency and the…
Added 15 mins ago
ADOPTION SPECIALIST - BEXAR - HYBRID
SJRC Texas Inc
San Antonio, TX
Performs other duties as assigned as required to maintain unit operations.
Added 17 mins ago
TG
Full-time Revenue & Billing Cycle Specialist
The Goodman Group and Affiliates
MISSOULA, MT
- Full-time
…accurate reimbursement, timely collections, and smooth financial…
Added 19 mins ago
AS
Cataloging Librarian - UC Davis Library
Another Source
Davis, CA
- $74,752 to $120,755 USD / year
Another Source's client, University of California, Davis (UC Davis), is recruiting a Cataloging Librarian to join the UC Davis Library team in Davis, California. This position offers a…
Added 21 mins ago
W
Senior Associate
WTW
NY
- $125,000 to $135,000 USD / year
…but we also act as a single point of contact to help solve client questions where we draw on the expertise of our colleagues from around the…
Added 21 mins ago
Managing Operations Associate Attorney
The Lisinski Law Firm
Charlotte, NC
The Managing Operations Associate Attorney plays a critical leadership role at the intersection of legal excellence, operational effectiveness, and client advocacy. This attorney serves as…
Added 25 mins ago
Lead Funeral Arranger - Queen of Heaven Mortuary
Archdiocese of LA
Rowland Heights, CA
Oversee the management of resources and day-to-day operations of mortuary I, II, or III.
Added 26 mins ago
Customer service 2
Dollar Tree Stores INC
Memphis, TN
As a Customer Service Associate II, you’ll be responsible for assisting with the daily operations of your assigned store, from merchandising to supporting customers. While focusing on…
Added 26 mins ago
Customer Service Associate
Dollar Tree Stores INC
Blasdell, NY
As a Customer Service Associate II, you’ll be responsible for assisting with the daily operations of your assigned store, from merchandising to supporting customers. While focusing on…
Added 26 mins ago
Customer service
Dollar Tree Stores INC
Elkton, MD
As a Customer Service Associate II, you’ll be responsible for assisting with the daily operations of your assigned store, from merchandising to supporting customers. While focusing on…
Added 26 mins ago
Stocker/Cashier
Dollar Tree Stores INC
Cumming, GA
As a Customer Service Associate II, you’ll be responsible for assisting with the daily operations of your assigned store, from merchandising to supporting customers. While focusing on…
Added 28 mins ago
Sr. Catering Manager
Compass Group
NEW YORK, NY
…corporate dining and catering program supporting a premier client across three corporate buildings in NYC. This highly visible role is responsible for ensuring seamless service delivery,…
Added 28 mins ago
Junior Sous Chef
Compass Group
New York, NY
Partner with the Executive Chef to oversee daily culinary operations, ensuring exceptional food quality, consistency, and presentation.
Added 28 mins ago
CHEF - CHARTWELLS K-12 FOOD SERVICE
Compass Group
ELKINS PARK, PA
…Reporting to the Director, successful candidate will lead culinary operations encouraging a safe and sanitary work environment. This role presents an exciting opportunity for a dynamic,…
Added 28 mins ago
AC
Production Scheduler
Aston Carter
Santa Fe Springs, CA
- $36 to $40 USD / hour
Qualifications High school diploma or GED required; Associate's or Bachelor's degree in Supply Chain, Business, Operations, or related field preferred.One to three years of experience in…
Added 28 mins ago
AC
Accounts Receivable Clerk
Aston Carter
Manteno, IL
- $24 to $26 USD / hour
Immediate StartJob DescriptionThe Accounts Receivable Clerk supports the financial operations of a fast-paced food manufacturing facility by ensuring the accurate and timely processing of…

Vitalis Outsourcing LLC

Executive Assistant / Operations Virtual Assistant

Remote, United States

$1,000 to $1,120 USD / month

Apply About employer

Applications open in a new tab.

Job details

Pay: $1,000 to $1,120 USD / month
Posting language: English

Original job description

We are looking for an Executive Assistant / Operations Virtual Assistant to support business owners, executives, real estate teams, and operations managers with daily administrative and operational responsibilities. The primary responsibility is to manage executive calendars and communications, track priorities and projects, prepare reports, organize information, and ensure important tasks are followed through to completion. This is an ideal opportunity for someone with experience in executive assistance, operations support, virtual assistance, project coordination, or administrative management who is proactive, highly organized, professional, and interested in stable, long-term career growth.

KEY RESPONSIBILITIES

Manage executive calendars, appointments, meetings, reminders, and scheduling.
Organize executive email inboxes, prioritize messages, and complete approved follow-up activities.
Track priorities, deadlines, projects, assignments, and pending items to ensure timely completion.
Prepare reports, summaries, meeting notes, task updates, presentations, and internal documentation.
Organize and maintain digital files, folders, client information, and operational records.
Coordinate with clients, vendors, team members, and internal departments.
Assist with administrative workflows, process documentation, and task management.
Support client onboarding, internal operations, and project coordination as assigned.
Schedule internal and external meetings and confirm attendance, agendas, and required materials.
Follow up with team members and stakeholders regarding outstanding tasks, deadlines, and requested information.
Maintain task boards, project management systems, CRM platforms, spreadsheets, and internal tracking tools.
Identify scheduling conflicts, missed deadlines, incomplete tasks, and potential operational blockers.
Provide clear daily updates regarding completed tasks, pending items, priorities, deadlines, and blockers.
Manage multiple assignments, projects, and priorities simultaneously.
Follow established Standard Operating Procedures, checklists, deadlines, and manager instructions.
Handle confidential and sensitive business, client, and executive information professionally.

REQUIRED QUALIFICATIONS

Previous experience in executive assistance, operations support, virtual assistance, project coordination, or administrative management.
Strong written and spoken English communication skills.
Excellent organization, time management, and attention to detail.
Experience managing executive calendars, email inboxes, meetings, and reminders.
Strong task-management, deadline-tracking, and follow-up skills.
Comfortable communicating professionally with executives, clients, vendors, and team members.
Able to prioritize competing requests and remain calm under pressure.
Good computer, spreadsheet, CRM, and project management software skills.
Able to follow Standard Operating Procedures and detailed instructions.
High level of discretion when handling confidential or sensitive information.
Reliable internet connection and a professional remote-work setup.
Reliable and consistent attendance during scheduled working hours.
Able to work independently while providing clear and regular updates.
High school diploma or equivalent.
Proactive, professional, resourceful, detail-oriented, coachable, and ownership-driven.

PREFERRED EXPERIENCE

Supporting U.S.-based executives or business owners
Real estate administrative or operations support
Executive calendar and inbox management
Meeting preparation and follow-up
Client onboarding
Project coordination
Operations management
Process and SOP documentation
Report and presentation preparation
CRM management
Google Workspace
Microsoft Office
ClickUp
Trello
Asana
Monday.com
Notion
Slack
Associate’s or bachelor’s degree in business administration, operations, management, or a related field

Apply About employer

More about this job

Skills

Scheduling
Presentation skills
Documentation
Manage schedule of tasks
Project management
Communication skills
Time management
Attention to detail
Adhere to standard procedures
Work independently
Onboarding
Operations management
Google Workspace
Microsoft Office
Trello
Asana
Monday.com
Notion
Slack

Report this job