What We’re Looking For:
The Payroll Analyst provides payroll administration, analysis, and compliance support to ensure accurate and timely payroll processing across the enterprise, in addition to providing operational accounting support to the broader accounting team. This role is responsible for the accurate and timely administration of payroll and for ensuring compliance with all federal, state, and local regulations, as well as operational accounting duties such as AP, AR and invoicing. The Payroll Analyst plays a crucial role in the financial operations of a company, and their work impacts both employee satisfaction and the organization's compliance with legal requirements.
What You’ll Do:
- Calculate and process payroll for all employees, including salaries, wages, incentive compensation, and deductions
- Maintain accurate payroll records and ensure all employee information is up to date
- Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and reporting
- Process payroll deductions associated with employee benefit programs
- Prepare and distribute various payroll reports, including earnings statements, tax reports, and other ad hoc financial reports
- Assist with internal and external audits related to payroll
- Serve as the primary point of contact for payroll-related inquiries from employees and management
- Identify and implement process improvements to enhance the efficiency and accuracy of payroll operations
- Prepare and process off-cycle payrolls, adjustments, bonus payments, and retroactive pay calculations
- Assist with payroll system testing, upgrades, implementations, and process documentation
- Develop and maintain payroll procedures to ensure consistency, compliance, and operational efficiency
- Monitor and research changes in payroll laws and regulations, recommending updates to policies and practices as needed
- Generate and analyze payroll metrics and reports to support business decisions and compliance requirements
- Other duties as assigned
Operational Accounting Duties Include:
- Provide support for operational accounting activities including accounts payable, accounts receivable, and invoicing.
- Prepare assigned balance sheet reconciliations, especially those related to payroll.
- Assists in month-end and year-end close processes.
- Perform other duties as assigned.
What You’ll Need:
- A bachelor's degree in accounting, finance, business administration, or a related field is preferred
- 4 years of experience in payroll processing or a related field is required
- Proficiency with payroll software and systems, as well as Microsoft Office, especially Excel
- Meticulous attention to detail is essential for accurately processing payroll and maintaining records
- Strong analytical skills to identify discrepancies and resolve payroll issues
- Excellent verbal and written communication skills to interact effectively with employees and management. Collaborate effectively with cross functional teams
- Ability to handle sensitive information with the utmost confidentiality and integrity
- Strong organizational and time management skills to meet payroll deadlines
- Effective problem-solving skills to address and resolve payroll-related issues
- Ability to travel up to 10%
What We Prefer:
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
- Experience with UKG and Certinia
Who We Are:
Vistal is a 100% employee-owned enterprise dedicated to building strong companies, creating meaningful careers, and enhancing the communities we serve. Through our family of operating companies, we provide specialized engineering, infrastructure, communications, and consulting services that help communities grow and thrive. By combining local expertise with the strength of a shared employee ownership culture, we empower our companies to deliver exceptional results while creating long-term opportunities for our employee-owners.
