Office Operations Specialist

VISTA Technology Services, Inc. (VISTA) is currently seeking an Office Operations Specialist to support the PAE RAS Front Office. This is a full-time position reporting onsite 5 days a week (M-F) in Arlington, VA.

The Office Operations Specialist will coordinate the administrative and operational activities that keep a Navy acquisition office running efficiently. They will serve as a central point of contact for internal teams, Navy stakeholders, visitors, vendors, and leadership while managing competing priorities in a fast-paced, on-site environment.

The ideal candidate will demonstrate strong attention to detail, organization, problem-solving skills, and clear communication enabling secure and effective operations, meet quality standards, and advance the Navy mission.

Responsibilities:

• Manage day-to-day office operations, shared spaces, and conference room reservations
• Maintain the physical office and coordinate facilities requests, preventive maintenance, repairs, custodial services, and workplace safety needs
• Support required physical security and visitor-access procedures; provide reception coverage; oversee mail and package distribution
• Monitor office supply and equipment inventories; forecast needs and coordinate government-approved purchases, receiving, storage, and distribution
• Coordinate with vendors and service providers, track service requests and deliveries, and escalate schedule, cost, or performance issues
• Provide meeting and event support, including scheduling, room setup, audiovisual coordination, visitor logistics, and post-event reset
• Coordinate onboarding and offboarding logistics, including workspace readiness, equipment and access requests, orientation materials, and return of office property
• Support travel administration in the Defense Travel System (DTS), including authorizations, reservations, vouchers, and required documentation
• Maintain office procedures, contact lists, calendars, electronic records, and recurring reports; recommend process improvements that increase efficiency and service quality
• Track deadlines, action items, office requests, spending, and operational risks; provide timely status updates and follow-through for leadership
• Serve as a liaison among staff, Navy stakeholders, leadership, facilities personnel, security teams, and service providers to resolve issues and minimize disruptions
• Help maintain emergency, continuity-of-operations, and workplace safety information; communicate procedures and coordinate drills or required training; serve as Muster Lead for the front office staff and visitors

Basic Qualifications:

• 3+ years of experience in DoD office operations, coordination, or administration
• Experience with DTS, ETMS2, and DISS
• Ability to work independently, manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment
• Demonstrated strong organizational, problem-solving, time-management, and customer-service skills
• Ability to communicate professionally with government stakeholders, senior leaders, visitors, vendors, and team members
• Proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Active DoD Secret Clearance

Desired Qualifications:

• Experience supporting a NAVSEA program office
• Experience coordinating NAVSEA onboarding or offboarding processes
• Experience preparing and delivering briefings to senior government or corporate leaders
• Working knowledge of Navy systems commands (SYSCOMs), records practices, and security requirements
• Experience with facilities coordination, vendor management, purchasing, expense tracking, or office process improvement

Salary at VISTA is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $70,000.00 to $130,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of VISTA's total compensation package for employees. We also offer a competitive leave package and a generous benefit plan which includes medical, dental, vision, life and disability insurance, tuition assistance, and an employer matching 401(k) plan.

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

For this position, VISTA will only consider applicants with an active DoD security clearance.

To learn more about VISTA and to apply for this position, please visit our website at www.vistatsi.com.

VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer.