Finance Manager

About Us:

VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

We are proud to be the recipient of the Best Workplace in Defense Award by Emergent Magazine, an honor that recognizes companies with positive cultures that not only impact their people but also make a meaningful difference in the community.

About You:

You are an experienced finance professional with a strong background supporting government-funded programs. You excel at developing and managing project financial plans, ensuring alignment with approved budgets, and maintaining compliance with 2 CFR Part 200, FAR and GAAP.

You work collaboratively with Program Managers and leadership, providing clear financial insight and guidance that supports successful program execution. Detail-oriented and accountable, you thrive in high-assurance, classified environments and are motivated by delivering sound financial stewardship that supports mission success.

Position Overview:

VT-ARC is seeking a highly skilled Finance Manager to oversee invoicing, account reconciliations, billing operations, and financial reporting activities. This position is responsible for ensuring timely and accurate customer invoicing, maintaining the integrity of balance sheet and project-related accounts through regular reconciliations, and supporting month-end and year-end financial close processes.

The Finance Manager will work closely with Program Management, Contracts, Accounting, and Executive Leadership to ensure billing accuracy, compliance with contractual requirements, effective cash management, and strong internal controls. This role plays a critical part in maintaining accurate financial records and supporting the organization's continued growth and operational excellence.

Duties/Responsibilities:

• Manage the preparation, review, and submission of customer invoices for federal contracts, grants, cooperative agreements, and commercial projects.
• Ensure invoices are prepared in accordance with contract requirements, billing terms, and applicable regulations.
• Perform monthly reconciliations of balance sheet accounts, project accounts, accounts receivable, unbilled receivables, deferred revenue, and other key financial accounts.
• Research and resolve billing discrepancies, unapplied cash receipts, customer disputes, and reconciliation variances.
• Monitor accounts receivable aging and collaborate with customers and internal stakeholders to support timely collections.
• Review contract funding modifications and ensure billing and revenue recognition are aligned with contract terms.
• Support month-end, quarter-end, and year-end close activities, including account analysis and preparation of journal entries.
• Develop and maintain billing, reconciliation, and financial reporting procedures to strengthen internal controls and improve efficiency.
• Prepare financial reports and analyses for leadership, including revenue, accounts receivable, cash collections, and reconciliation status.
• Support external audits, incurred cost submissions, and government financial reviews by providing required documentation and reconciliations.
• Partner with Program Managers, Contracts, and Accounting personnel to ensure accurate project setup, funding management, invoicing, and reporting.
• Assist in the implementation and enhancement of financial systems and reporting tools.

Required Education, Certification, Skills, Capabilities:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 5+ years of experience in financial management, preferably in a government contracting or federal acquisition environment.
• Knowledge of 2 CFR Part 200, FAR, and GAAP.
• Proven ability to develop and manage project budgets and financial plans.
• Excellent analytical, problem-solving, and organizational skills.
• Proficiency in financial systems and tools (e.g., ERP systems, Unanet, Excel).
• Strong interpersonal and communication skills, with the ability to work effectively across teams and with stakeholders at all levels.

Desired Education, Certification, Skills, Capabilities:

• Bachelor’s degree in Finance, Accounting, or related field.
• CPA, CMA, or similar certification.
• Experience with cost accounting standards (CAS) and government contract compliance.
• Familiarity with project management principles and tools.

Primary Work Location: Work is expected to be hybrid in Arlington, VA.

Security: Must be a U.S. citizen.

Competitive Salary: VT-ARC offers competitive pay based on a number of factors, including but not limited to conducting comparable salary market research, education, years of experience, and benefits.

Salary Range: $130,000 - $160,000 annually

Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

To learn more about VT-ARC’s Benefits, Perks, Culture & more visit our Careers page: https://vt-arc.org/careers/

Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. As a federal contractor, we are committed to providing equal employment opportunity and affirmative action for qualified individuals with disabilities under Section 503 of the Rehabilitation Act of 1973. If you need a reasonable accommodation to complete the application or interview process, please contact Human Resources at hr@vt-arc.org

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.