Payroll & Benefits Specialist

Payroll & Benefits Specialist Company: Videndum Location: Dallas, Texas Department: Human Resources Position Type: Full-Time | Salary, Non-Exempt Reports To: US HR Director About Videndum Videndum is a global provider of premium branded hardware products and software solutions for the professional video, broadcast, and content creation markets. Our industry-leading brands support filmmakers, broadcasters, and content creators worldwide. We are seeking an experienced, detail-oriented Payroll & Benefits Specialist to support U.S. payroll operations, employee benefits administration, and the upcoming implementation of Paylocity. Position Overview The Payroll & Benefits Specialist is responsible for accurate and timely payroll processing for approximately 325 employees across multiple U.S. business entities. This position oversees payroll administration, timekeeping, reconciliations, employee records, and regulatory compliance while supporting benefits enrollment, deductions, and employee inquiries. The ideal candidate will have strong payroll experience, excellent attention to detail, and the ability to collaborate effectively with HR, Finance, and external providers. Hands-on Paylocity experience is highly preferred.

Key Responsibilities

Payroll Administration

• Process accurate, timely multi-state payroll, including regular and off-cycle payments.
• Maintain payroll records, including employee compensation, tax withholdings, direct deposits, deductions, and garnishments.
• Review timekeeping records, overtime, PTO, and payroll adjustments to ensure accuracy.
• Conduct payroll audits, reconciliations, and corrections in partnership with Finance and payroll providers.
• Ensure compliance with federal, state, and local payroll regulations.
• Support payroll tax reporting, year-end activities, W-2 processing, and employee separations.

Benefits Administration

• Administer employee benefits enrollments, qualifying life events, coverage changes, and terminations.
• Support annual open enrollment and coordinate with insurance carriers and benefits providers.
• Reconcile benefits deductions, enrollment records, and provider invoices.
• Respond to employee questions regarding payroll, benefits, deductions, and coverage.

Paylocity Implementation & Process Improvement

• Support the implementation and ongoing administration of Paylocity, including system configuration, data migration, testing, and troubleshooting.
• Collaborate with HR, Finance, and external implementation partners to ensure a successful transition.
• Assist employees with payroll and benefits self-service functions.
• Identify opportunities to improve payroll accuracy, reporting, system utilization, and operational efficiency.

Compliance & Employee Support

• Maintain accurate, confidential payroll and benefits records.
• Support internal and external audits and ensure compliance with applicable regulations and company policies.
• Resolve employee payroll and benefits inquiries professionally and efficiently.
• Monitor payroll deadlines, investigate discrepancies, and escalate issues as needed.

Required Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in payroll processing, benefits administration, or a related HR function.
• Knowledge of payroll regulations, tax withholding, wage-and-hour requirements, and multi-state payroll practices.
• Experience with payroll systems, employee benefits administration, and reconciliations.
• Proficiency in Microsoft Office, particularly Excel.
• Strong analytical, organizational, communication, and problem-solving skills.
• Excellent attention to detail and ability to maintain confidentiality.
• Ability to manage competing priorities and meet established deadlines.

Preferred Qualifications

• Hands-on Paylocity experience, including payroll processing, benefits administration, and reporting.
• Experience participating in a Paylocity implementation, including configuration, data migration, testing, and post-launch support.
• Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Experience processing multi-state payroll across multiple business entities.
• Professional certification such as CPP, FPC, or CEBS.
• Experience with payroll process improvements and HRIS system enhancements.

Why Join Videndum? At Videndum, we value innovation, collaboration, accountability, and continuous improvement. This role offers the opportunity to contribute to essential HR operations, support a significant payroll system implementation, and help deliver a positive employee experience. If you're a detail-oriented payroll professional with strong benefits administration skills and Paylocity experience, we encourage you to apply.