Executive Assistant

Your Role:

The Executive Assistant, Legal is responsible for providing professional administrative support to ensure the effectiveness of the Legal leadership team. This role will manage calendars, travel arrangements, and other legal administrative duties. The ability to solve problems, think ahead, anticipate needs, and take initiative is critical.

Your Impact:

• Ability to manage highly sensitive, confidential, and privileged information with discretion
• Manage complex and ever-changing calendars, strategically prioritizing meeting requests and proactively resolving conflicts while protecting leader capacity and focus
• Proactively manage competing priorities across multiple leaders, ensuring effective use of time and alignment with business & functional priorities
• Prioritize incoming information and appointments and learn each leader’s preferences for response, including email, text, Teams chat, or in person
• Proactively seek out information and insights needed to support leaders, anticipate questions, and facilitate informed decision-making
• Coordinate all details of setting up meetings owned by the leaders (room reservation, table arrangement/set-up, technology support)
• Create, edit, and format executive-level presentations, communications, and meeting materials with a high degree of accuracy and professionalism
• Schedule and manage travel and transportation
• Complete and verify expense reports
• Collaborate closely with the Executive Assistant community and act as a liaison to other partners, including Legal Strategy & Operations, Human Resources, Finance, etc.
• Complete legal administrative tasks, such as opening new matters, processing invoices and settlement requests, supporting litigation needs, and other administrative tasks as required
• Demonstrate flexibility and resourcefulness while managing competing priorities in a fast-paced retail environment.
• Contribute to ongoing improvement of process and support of the team Click here for benefit details related to this position.

Your Experience:

• Minimum of 7 years’ experience as an Executive Assistant providing support to leaders in a fast-paced, dynamic environment required; legal department experience preferred
• Advanced PC skills, including proficiency using Microsoft Windows, Word, Excel, Outlook, PowerPoint, and Teams
• Proven success working in an environment where multitasking is the norm
• Creative problem-solving skills
• Advanced calendar management, travel management, multitasking, and organizational skills
• Excellent interpersonal and communication skills, written and verbal
• Ability to anticipate leaders’ needs
• Strong adaptability, flexibility, initiative, and resourcefulness
• Ability to exercise independent judgment and make decisions
• Demonstrated ability to maintain a high level of professionalism and confidentiality