Overview
ABOUT THE POSITION
VHB is seeking a dynamic, detail-oriented Billing Analyst to join our New England Regional Finance team. In this role, you will play a key part in supporting the billing and financial administration of our engineering projects, helping ensure accurate, timely invoicing and strong project financial performance.
This hybrid position is ideally based in one of our Massachusetts offices: Boston, Springfield, Watertown, or Worcester, MA. We may also consider candidates interested in a hybrid arrangement from another VHB office in New England.
Responsibilities
- Prepare, review, and process client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
- Manage recurring billing cycles, including invoice revisions, credit/rebill activity, and billing corrections.
- Support project setup and budgeting by reviewing contract compensation, billing methods, and project financial requirements.
- Maintain accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and other client-required materials.
- Coordinate accounts payable activities with subconsultants and vendors, including logging, reviewing, coding, and reconciling invoices.
- Research and resolve client questions and discrepancies related to project billing, subconsultant invoicing, payments, and account balances.
- Monitor accounts receivable aging reports and follow up on outstanding invoices in coordination with Project Managers and Finance leadership.
- Apply payments, reconcile unapplied cash, and assist with account reconciliations, credit memos, and billing adjustments.
- Partner with Project Managers and other internal stakeholders to resolve billing disputes and remove barriers to collection.
- Prepare routine billing, AR aging, and trend analyses to support leadership review and project financial decision-making.
- Identify opportunities to improve billing processes, documentation, and reporting accuracy.
- Support the Finance team and Project Managers with additional finance- and contract-related tasks, including tracking general office expenses as needed.
Skills and Attributes
- Strong organizational skills with demonstrated ability to prioritize work, manage multiple deadlines, and coordinate across several projects simultaneously.
- Strong attention to detail and commitment to producing accurate, high-quality work.
- Exceptional problem-solving, critical-thinking, customer-service, and follow-through skills.
- Strong interpersonal and communication skills, with the ability to communicate clearly and professionally both verbally and in writing.
- Ability to work independently, take ownership of routine-to-moderately complex billing and receivables responsibilities, and proactively pursue solutions.
- Comfortable collaborating with Project Managers, clients, subconsultants, vendors, and internal Finance partners.
- Adaptable and eager to learn new systems, processes, assignments, and business needs.
- Strong Excel skills, including experience with formulas, VLOOKUP/XLOOKUP functions, PivotTables, and data analysis.
Qualifications
- Associate’s degree in Accounting, Finance, Business, Management, or a related field; bachelor's degree preferred.
- 0–4 years of experience in billing, accounts receivable, collections, accounting, finance operations, or a related field.
- Experience in a professional services, engineering, architecture, construction, or project-based environment preferred.
- Experience with an ERP or accounting system required; familiarity with Deltek Vision or Vantagepoint is strongly preferred.
The hourly pay range for this position is $28.00 to $36.00 if located in Springfield, MA, $30.00 to $38.00 if located in Worcester, MA, and $30.00 to $40.00 if located in Watertown or Boston, MA. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.
We may consider candidates who will work from another New England VHB office location.
Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.
Details on VHB’s benefits package can be found here: Benefits Checklist
Building what’s next, together.
Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.
When you join VHB, you’ll find:
- Meaningful work on complex projects with real community impact
- A collaborative, inclusive culture that values curiosity and shared success
- Support to grow your skills and lead through change
- Learning and development supported by evolving tools and technologies, including AI
- Best-in-class benefits and a flexible, hybrid work environment
We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.
VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.