Jobs in the United States

25+ jobs

Save this search

Added just now
Security Scheduling Manager
Titan Security Group
Chicago, IL
The Scheduling Manager reports to the Director of Operations and is primarily responsible for supervising the day-to-day security operations of Titan Security. Responsibilities include but…
Added just now
Advertising Sales Account Manager, Full Funnel Seller, Adapt
Amazon
Virtual Location - Washington, WA
Amazon Adapt is a program designed to offer coverage solutions for business gaps which may occur due to extended leave (parental, medical) and unexpected account transitions. Amazon Adapt…
Added just now
Ad Sales Account Manager, Adapt
Amazon
Virtual Location - Washington, WA
Amazon Adapt is a program designed to offer coverage solutions for business gaps which may occur due to extended leave (parental, medical) and unexpected account transitions. Amazon Adapt…
Added just now
Leasing Consultant (Req #1189)
Legacy Partners
University Place, WA
…Summary: Responsible, under the supervision of the Business Manager or Leasing Manager, for marketing, leasing, and pre-leasing apartment homes. Coordinate Move-In information forms and…
Added just now
VM
Clinical Coordinator RN Emergency Department
Virginia Mason Franciscan Health
Enumclaw, WA
- $50.25 to $97.78 USD / hour
…patient care quality and safety, and assist the department manager in overseeing daily work unit operations, ensuring adherence to professional standards and regulatory…
Added just now
Maintenance Supervisor (Req #1188)
Legacy Partners
University Place, WA
…the apartment community under the direction of the Business Manager. This is a full-time, on-site position with a Monday through Friday schedule and requires availability for on-call…
Added just now
Principal Product Manager – Technical, Financial Systems (P2P & O2C Convergence), Finance Technology
Amazon.com Services LLC
Bellevue, WA
Amazon FinTech is building the next generation of financial infrastructure, and we're looking for a Principal Product Manager – Technical to help bring these two worlds together. Our vision…
Added just now
Operations TPM, Leo Supply Chain
Amazon Kuiper Manufacturing Enterprises LLC
Bellevue, WA
As an Operations Program Manager at Amazon Leo, you'll start your day reviewing upcoming deliveries, production metrics, and work-in-progress status across your assigned contract…
Added just now
Onsite Medical Representative
Amazon.com Services LLC
Jeffersonville, IN
…proactively manage the health and wellbeing of our workforce. To support these goals, Amazon is seeking an experienced and dynamic Onsite Medical Representative (OMR) to join our team. In…
Added just now
Machine Operator-Advanced Manufacturing
Central Power Systems & Services
Platte City, MO
Our mission is forging long-lasting partnerships by providing first-class customer support. We live that mission every day through our commitment to quality, innovation, teamwork, and…
Added just now
AA
Aircraft-On-Ground (AOG) Response Specialist
Alaska Airlines
SeaTac, WA
- $78,300 to $149,800 USD / year
Manage arrival time for materials to the Maintenance Operations Manager on duty and immediately report any change of status which will affect aircraft ready time (ETR).
Added just now
Lead Engineer, IT Compliance, Data Integrity
Bristol Myers Squibb
Bothell, WA
…manufacturing site. This position applies technical expertise to support the compliance, integrity, validation, and continuous improvement of GxP computerized systems while contributing to…
Added 1 min ago
Senior Information System Security Officer (ISSO) - Tucson, AZ
RTX
United States
Our cybersecurity team is seeking a Senior Information Systems Security Officer (ISSO) to support our team 100% onsite at our facility in Tucson, Arizona. The successful candidate will…
Added 1 min ago
Information System Security Officer (ISSO) - Tucson, AZ
RTX
United States
Our cybersecurity team, is seeking an Information System Security Officer (ISSO) to support our team 100% onsite at our facility in Tucson, Arizona. You will interface and collaborate with…
Added 1 min ago
Senior Director Product Development - Single Cell
Augusta Life Sciences US OpCo I LLC
United States
…Single Cell Segment. Reporting to the Vice President and General Manager, Single Cell, this leader will oversee the BD Rhapsody portfolio and the development of differentiated single-cell…
Added 1 min ago
Emergency and Critical Care Team Supervisor
Ethos Veterinary Health
Vancouver, WA
Collaborate with the Clinical Operations Manager and Human Resources on personnel concerns requiring additional guidance or intervention.
Added 1 min ago
Staff Assistant
Veterans Affairs, Veterans Health Administration
Vancouver, WA
Added 1 min ago
Sr. Principal Cross Product Team Lead - China Lake
RTX
United States
…problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we…
Added 1 min ago
SE Forecasting & Data Integration Specialist (Onsite)
RTX
United States
We are seeking a highly motivated candidate to join the Support Equipment Data Analytics and Transformation (SEDAT) team. In this role, you will serve as the primary focal point for Support…
Added 1 min ago
ASSISTANT MANAGER
GSP Transportation
Savannah, GA
Act as the Airport Manager in their absence - make independent decisions on staffing, operations, and customer matters
Added 1 min ago
Supply Chain Manager, SSD
Amazon
Bellevue, WA
Join Amazon's dynamic environment as a Supply Chain Manager with a planning background, where you will play a crucial role in shaping and optimizing various facets of our operations,…
Added 1 min ago
Program Manager, Integrated Planning, GEMS, NA Startup
Amazon
Bellevue, WA
Amazon is seeking a Program Manager to join the Startup Integrated Planning team within the Global Engineering, Materials, & Sustainability (GEMS) organization. This team owns the…
Added 1 min ago
Sr. Supply Chain Manager, Network Planning, Network Planning - CA
Amazon
Bellevue, WA
Amazon is seeking a Senior Supply Chain Manager on the outbound (OB) transportation planning team. This role will lead short-term planning and our high-volume event (HVE) planning for…
Added 1 min ago
Sr Program Mgr - Benchmarking & Strategy, AMXL Benchmarking
Amazon
Bellevue, WA
We are seeking a strategic, analytically rigorous Senior Benchmarking and Strategy Program Manager to join the AMXL Global Benchmarking team. This role goes beyond study execution - you…
Added 1 min ago
Vendor Maintenance Program Manager, Business Operations, Global Connectivity Infrastructure Development (GCID)
Amazon
Bellevue, WA
…world of telecom billing reconciliation, Accounts Payable, program management and vendor relationships? If so, the AWS Global Connectivity Infrastructure Development (GCID) Business…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

Apply About employer

More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

Report this job