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GC
Activity Security Representative II
gTANGIBLE Corporation
Lompoc, CA
- $113,000 to $117,000 USD / year
…Sensitive Compartmented Information (SCI) and Special Access Program (SAP) activities. Duties include the…
Added 1 min ago
Extension Associate (Regional Strategy and Outreach Coordinator)
Louisiana State University Agricultural Center
United States
The coordinator will oversee the development, maintenance, and continuous improvement of regional web content by coordinating the creation of new materials, updating existing resources, and…
Added 1 min ago
L
Warehouse Part Time Days
Lowes
Chesterfield, VA
- Part-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Retail Sales – Part Time
Lowes
Brewer, ME
- Part-time
As a Customer Service Associate, you combine top-notch customer service skills with genuine care for people to help customers feel comfortable while shopping at Lowe's. This is an excellent…
Added 1 min ago
L
Warehouse Part Time Overnight
Lowes
Rochester, NY
- $16.5 to $17.2 USD / hour
- Part-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Warehouse Part Time Days
Lowes
Brewer, ME
- Part-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Cashier Part Time
Lowes
Mechanicsville, VA
- Part-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
FD
Activity Specialist Dance-BSCE
Flatbush Development Corporation
Brooklyn, NY
- $20 to $25 USD / hour
…for students in grades K–8 within a school-based afterschool program. This role emphasizes participant supervision, youth development, and professional growth while ensuring alignment with…
Added 1 min ago
FD
Activity Specialist Cooking-BSCE
Flatbush Development Corporation
Brooklyn, NY
- $20 to $25 USD / hour
…for students in grades K–8 within a school-based afterschool program. This role emphasizes participant supervision, youth development, and professional growth while ensuring alignment with…
Added 1 min ago
L
Retail Sales – Part Time
Lowes
Frederick, MD
- $16 to $16.65 USD / hour
- Part-time
As a Customer Service Associate, you combine top-notch customer service skills with genuine care for people to help customers feel comfortable while shopping at Lowe's. This is an excellent…
Added 1 min ago
L
Cashier Part Time
Lowes
Stony Brook, NY
- $17 to $18.4 USD / hour
- Part-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Cashier Part Time
Lowes
Olympia, WA
- $18 to $18.75 USD / hour
- Part-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Retail Sales – Part Time
Lowes
Lowell, MA
- $17 to $17.7 USD / hour
- Part-time
As a Customer Service Associate, you combine top-notch customer service skills with genuine care for people to help customers feel comfortable while shopping at Lowe's. This is an excellent…
Added 1 min ago
L
Warehouse Part Time Days
Lowes
Frederick, MD
- $16 to $16.65 USD / hour
- Part-time
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Added 1 min ago
L
Cashier Part Time
Lowes
Northbrook, IL
- $16.5 to $18.5 USD / hour
- Part-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
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L
Warehouse Part Time Overnight
Lowes
Frederick, MD
- $16 to $16.65 USD / hour
- Part-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 1 min ago
L
Merchandising Part Time Days
Lowes
Dekalb, IL
- $15 to $15.6 USD / hour
- Part-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 1 min ago
L
Cashier Part Time
Lowes
Chesapeake, VA
- Part-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
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L
Full Time - Merchandising Service Associate - Day
Lowes
Lowell, MA
- $17 to $17.7 USD / hour
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 1 min ago
L
Full Time - Cashier - Day
Lowes
Waterford, CT
- Full-time
…and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond competitive pay and flexible…
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Full Time - Merchandising Service Associate - Day
Lowes
Auburn, NY
- $16 to $16.15 USD / hour
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
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Sales Floor Dept Supervisor - Appliances-Cabinets-Millwork
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Harrisonburg, VA
…and customers across departments. It is important that this associate communicate upward to keep management informed of concerns, issues, praises, and…
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Full Time - Receiver/Stocker - Overnight
Lowes
Winchester, VA
- Full-time
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Part Time - Fulfillment Associate - Flexible
Lowes
Salem, VA
- Part-time
…parental and family-building benefits. Plus, we offer learning and development opportunities to help our associates grow their skills and achieve their…
Added 1 min ago
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Full Time - Fulfillment Associate - Day
Lowes
Salem, VA
- Full-time
…parental and family-building benefits. Plus, we offer learning and development opportunities to help our associates grow their skills and achieve their…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

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Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

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More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

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