Jobs in the United States

25+ jobs

Save this search

Added just now
Senior Associate, Project Manager Campaign Delivery | Retail Bank
Capital One
McLean, VA · Wilmington, DE
As a Senior Associate Project Manager supporting the Campaign Delivery team, you will lead critical marketing initiatives that directly impact the company's bottom line. In this role, you…
Added just now
Principal Associate, Data Scientist - SBB Marketing & Deposit Strategy
Capital One
McLean, VA
McLean, VA: $161,800 - $184,600 for Princ Associate, Data Science
Added just now
Sr. IT Associate
Leadership Conference Education Fund
Washington, DC
The Leadership Conference is seeking a Sr. IT Associate to join our Information Technology Department, reporting to the Director, IT. The ideal candidate will have experience providing Tier…
Added just now
OR
Wireless Retail Sales Associate - W1970
OSL Retail Services Inc
HUDSON, MA
- $20 USD / hour
Added just now
CO
Drainage Operations and Maintenance III
City of Austin
United States
- $30.5 USD / hour
Added just now
SD
Front Office Associate - Jonesville Family Dentistry
SGA Dental Partners OPCO LLC
Newberry, FL
- $16 to $20 USD / hour
Front Office Associate – First Point of Contact
Added 1 min ago
In-School Suspension Assistant
Memphis Shelby County Schools
Cordova, TN
Graduation from an accredited college or university with an Associate’s degree, or two (2) years of college (minimum of 48 semester hours) from an, or a passing score on the ParaPro…
Added 1 min ago
W
Auto Care Center Technician
Walmart
OMAK, WA
- $20.5 to $33.5 USD / hour
…is a rewarding place to work with opportunities for advanced associate training, business development, and application of…
Added 1 min ago
W
Auto Care Center Team Associate
Walmart
SHELTON, WA
- $17.5 to $30.5 USD / hour
…is a rewarding place to work with opportunities for advanced associate training, business development, and application of…
Added 1 min ago
ES
Assistant Store Manager
Extra Space Storage
Maple Valley, WA
- $21 to $23 USD / hour
If you have experience in any of the following types of jobs, we encourage you to apply: Sales Associate, Customer Service Representative, Retail Associate, Store Associate, Hospitality and…
Added 1 min ago
Associate, Travel Sales Manager I, Chase Travel
JPMorgan Chase
Brush Prairie, WA
As a Associate, Travel Sales Manager I, Business Development in Chase Travel , you will drive new business across small, medium, and enterprise clients by owning the full sales cycle - from…
Added 1 min ago
Senior Associate, Travel Sales Manager II, Chase Travel
JPMorgan Chase
Brush Prairie, WA
As a Senior Associate, Travel Sales in Chase Travel , you will own the end-to-end sales cycle, uncover client needs, and position travel solutions that deliver measurable value. You’ll…
Added 1 min ago
QS
Project Manager
Quanta Services
Sumner, WA
- $38 to $46 USD / hour
· Interpret and explain plans and contract terms to administrative staff, workers, and clients, representing the owner or developer.
Added 1 min ago
HF
Retail Stocking Supervisor
Harbor Freight Tools
Mount Vernon, WA
- $21.5 USD / hour
Cross-train in all areas of store operations including Stocking/Sales associate duties, and responsibilities
Added 1 min ago
Physician - Associate Chief of Staff (Specialty Care)
Veterans Affairs, Veterans Health Administration
Walla Walla, WA
Added 1 min ago
Registered Nurse - Outpatient Specialty Care
Veterans Affairs, Veterans Health Administration
Walla Walla, WA
Added 1 min ago
Administrative Officer
Veterans Affairs, Veterans Health Administration
Walla Walla, WA
Added 1 min ago
Chaplain
Veterans Affairs, Veterans Health Administration
Walla Walla, WA
Added 1 min ago
Chaplain
Veterans Affairs, Veterans Health Administration
Walla Walla, WA
Added 1 min ago
B
Retail Front End Supervisor - Full-Time
Burlington
Marysville, WA
- $19.13 to $21.13 USD / hour
- Full-time
You will enjoy a competitive wage, flexible hours, and an associate discount. Burlington's benefits package includes medical, dental, and vision coverage including life and disability…
Added 1 min ago
Retail Merchandising & Inventory Supervisor
Staples
Silverdale, WA
Associate discounts on in-store and online merchandise, services and warranty plans
Added 1 min ago
SS
Funeral Director
SCI Shared Resources, LLC
Lynnwood, WA
- $30 to $35 USD / hour
Associate’s or Bachelor’s degree a plus where not required for FD license
Added 1 min ago
T
Vehicle Support Specialist
TEKsystems
Renton, WA
- $35 to $37 USD / hour
Required Technical degree, associate degree, or bachelor's degree in Automotive Technology, Mechanical Engineering, Diesel Technology, or related discipline. Minimum 3 years of automotive,…
Added 1 min ago
Senior Director Product Development - Single Cell
Augusta Life Sciences US OpCo I LLC
United States
Added 1 min ago
W
Auto Care Center Technician
Walmart
VANCOUVER, WA
- $20.5 to $33.5 USD / hour
…is a rewarding place to work with opportunities for advanced associate training, business development, and application of…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

Apply About employer

More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

Report this job