Jobs in the United States

25+ jobs

Save this search

Added just now
JR190 Scheduler
Rycon Construction
Philadelphia, PA
Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, design-build, and program management services nationwide. An ENR Top 400…
Added 1 min ago
Lead Project Scheduler - Utilities
ENTRUST Solutions Group, A Leidos Company
Marlborough, MA · Waltham, MA
We are looking for Lead Project Schedulers to support our client, a major U.S. utility to help in delivering schedules for some of the largest and most complex capital projects in the…
Added 1 min ago
Lead Program Control Analyst
BAE Systems
Jacksonville, FL
Revenue Management: Lead program invoicing and customer cash collection processes.
Added 1 min ago
J
Manufacturing Engineering Manager - The Toro Company
Windom, MN
- $120,000 to $140,000 USD / year
Lead and manage a team of Manufacturing Engineers, fostering a culture of accountability, productivity and safety.
Added 3 mins ago
Lobos System Adminstrator
Axle
Rockville, MD
…With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate…
Added 3 mins ago
Senior Sales Strategy Analyst
Teva Pharmaceutical
Weston
Lead the design and execution of complex sales analyses.
Added 4 mins ago
Program Manager 2 - Palmdale CA
Military Spouse Jobs & VetJobs
United States
Related experience includes professional and/or military experience to include a background in project management, program management, engineering, capture efforts, and/or business…
Added 4 mins ago
SVP/Commercial Relationship Officer
FIRSTAR BANK
Muskogee, OK
…commercial relationships to include loans, deposits, and treasury management services. CROs serve as the bank’s primary contact for business clients, delivering expertise, strategic…
Added 5 mins ago
Deputy Project Director
Equus
Houston, TX
Under supervision and direction of the Project Director, implement total quality management procedures and changes within the case management, enrollment, and customer services units
Added 5 mins ago
P
Senior Compensation Analyst
Payscale
Remote, United States
- $93,000 to $139,800 USD / year
- Strong project management skills with demonstrated ability to independently manage moderately complex client engagements, potentially involving cross-functional teams
Added 5 mins ago
Maintenance Lead Technician 1st Shift
Cornerstone Building Brands
Phoenix, AZ
Assist management with maintenance-related purchasing and project planning.
Added 5 mins ago
Manufacturing Engineer
EOTECH
Plymouth, MI
Lead/support certain budget and schedule activities as required by programs and management.
Added 5 mins ago
Graywolf Pipefitter Foreman In Lebanon, IN
GRAYWOLF INTEGRATED CONSTRUCTION COMPANY
Lebanon, IN
…solutions from design, fabrication, construction, and facility management with a footprint that is nationwide. With more than 45-years of experience in the industry, we have strong…
Added 5 mins ago
Program Manager, Application Service Maintenance
Populus Financial Group
Irving, TX
The Program Manager, Application Service Maintenance (ASM) manages ASM work from intake and prioritization through implementation and transition to ongoing support. Working within the…
Added 5 mins ago
Salesforce Engagement Manager
Capgemini
Chicago, ND
10+ years of program, project, or engagement management experience.
Added 5 mins ago
G
Associate, Service | July 2027 Start
GLG
NY
- $75,000 USD / year
…the skills needed to succeed, including having agency over project delivery, client relationship-building, and expert engagement. In just a few months, you will be owning the project…
Added 5 mins ago
G
Associate, Service | April 2027 Start
GLG
NY
- $75,000 USD / year
…the skills needed to succeed, including having agency over project delivery, client relationship-building, and expert engagement. In just a few months, you will be owning the project…
Added 6 mins ago
Senior Construction Scheduler
Arcadis
Boston, MA · Braintree, MA
Supports the project payment process including invoice analysis, prepares and analyzes cost estimates for various applications, supports change/work order management and tracking, supports…
Added 6 mins ago
MC
Senior Business Continuity Specialist
Metropolitan Council
St Paul, MN
- $46.4 to $75.3 USD / hour
Demonstrated experience with project management best practices and processes.
Added 7 mins ago
Director and Clinical Faculty, Graduate Program in Environmental Science and Natural Resource Journalism
University of Montana Faculty
Missoula, MT
The director will provide strategic leadership and implement a vision for how the program will continue to prepare journalists to define coverage on a beat that impacts all facets of…
Added 7 mins ago
Director, Controls and Automation
Barry-Wehmiller
Greenville, SC
Lead, motivate, and mentor a team of controls and electrical engineers, providing clear direction for all aspects of project execution, engineering standards, and professional development…
Added 7 mins ago
V
Administrative Assistant
VHB
Boston, MA
- $22.5 to $32.5 USD / hour
Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Added 7 mins ago
Production Program Manager, NPI
Anduril Industries
Waltham, MA
Risk Management: Identify, assess, and mitigate potential risks and roadblocks that could impact project timelines or operational readiness. Proactively manage risks and develop mitigation…
Added 8 mins ago
Senior Retirement Benefits Consultant
Liberty Mutual
Boston, MA · Portsmouth, NH · Plano, TX · New York, NY
Lead stakeholder meetings and develop change management communications that explain complex retirement and benefits changes to different audiences.
Added 8 mins ago
Civil Engineer II – Bridge Inspection Assistant Team Leader
Michael Baker International
Rocky Hill, CT
…design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 85 years with…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

Apply About employer

More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

Report this job