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BC
Prime Time Teaching Assistant
Bartholomew Consolidated School Corporation
Columbus, IN
- $17.07 to $18.47 USD / hour
…with students in the classroom to meet instructional goals and objectives, and to free certified professional employees from non-professional duties to enable them to make a contribution to…
Added 1 min ago
SO
Information Technology Manager II - Application Development & Services
State of Utah Office of the Governor
West Jordan, UT
- $45.84 to $84.97 USD / hour
Assess technical capabilities across development teams to identify skills gaps; establish structured mentorship, cross-training, and continuous learning programs that reduce single-point…
Added 2 mins ago
V
Administrative Assistant
VHB
Boston, MA
- $22.5 to $32.5 USD / hour
Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Added 5 mins ago
Production Operator - Day Shift - Seasonal
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This position is responsible for daily operations of the production floor; ensuring the shift meets established safety, quality, and production goals in compliance with all applicable legal…
Added 6 mins ago
Manager, Marketing Technology & Automation
CULTURAL EXPERIENCES ABROAD LLC
Phoenix, AZ
You will own marketing automation, audience segmentation, customer journeys, workflow development, platform administration, and integration between Salesforce and marketing technologies.…
Added 6 mins ago
Manager, Financial Planning and Analysis
Ascension
Remote, United States
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Added 6 mins ago
3rd Shift Production Manager I
Pilgrim\'s
Natchitoches, LA
Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and…
Added 7 mins ago
TA
Behavior Associate, Recovery & Rehabilitation Center
The American Society for the Prevention of Cruelty to Animals
Pawling, NY
- $31.25 to $37.1 USD / hour
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Added 9 mins ago
PRODUCTION MANAGER I
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Added 10 mins ago
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Partner closely with Compensation, Benefits, Talent Acquisition, People Analytics, Learning & Development, and other Centers of Excellence to deliver scalable solutions aligned to business…
Added 11 mins ago
HSE Manager- Palestine, TX
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Palestine, TX
Verdant Specialty Solutions is seeking an HSE Manager to lead site health, safety, and environmental performance, driving a proactive safety culture through frontline engagement,…
Added 12 mins ago
Sales Manager
Shane Co.
Tukwila, WA
No jewelry experience? No problem! The Sales Manager career track includes an innovative training program in which you will attain a high level of proficiency in sales, coaching, training,…
Added 15 mins ago
Freight Conductor - Lansing, MI
CSX
Lansing, MI
Miscellaneous activities and responsibilities as assigned by manager
Added 16 mins ago
V
Administrative Assistant
VHB
Boston, MA
- $22.5 to $32.5 USD / hour
Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Added 17 mins ago
Sr. Payroll Manager
LJA 2025
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Our culture champions continuous learning and personal growth
Added 18 mins ago
Territory Sales Manager II - Chicago, IL
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The Territory Sales Manager is responsible for acquiring new mid market customers and expanding relationships with existing accounts within the assigned geography. This role focuses on…
Added 18 mins ago
Associate Director, Microbiology
BD (Becton, Dickinson and Company)
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The Associate Director, Microbiology provides strategic, scientific, and functional leadership for microbiology activities supporting the discovery, development, registration,…
Added 18 mins ago
A
Warehouse Technician - Quincy, IL
ADM
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- $25 USD / hour
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
Added 18 mins ago
OPS SENIOR MANAGEMENT ANALYST II - 64801941
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TALLAHASSEE, FL
planning and prioritizing activities to ensure a high level of oversight. Review and conduct analysis on procurement and contract management activities for program offices as assigned by…
Added 19 mins ago
Customer Service Manager, Airport Customer Operations (Ramp)
American Airlines
Chicago, IL
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the…
Added 20 mins ago
Nursing Supervisor Surgical Center
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The Nursing Supervisor assumes responsibility to manage the shift to shift operations of the unit/department to provide high quality and safe patient care in a safe practice environment.…
Added 21 mins ago
Assistant Moving Center Manager
U-Haul Co. of New Hampshire, Inc.
Manchester, NH
…consider becoming U-Haul Company’s newest assistant general manager! As assistant general manager, you will frequently be responsible for the day-to-day operations of your center, working…
Added 22 mins ago
RS
Lead Custodian (Swing shift)
Rancho Santiago Community College District
Santa Ana, CA
- $60,055.94 to $76,767.69 USD / year
…students: 51% Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% are African American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves predominately historically…
Added 23 mins ago
Process Lead (Virtual, US)
Sirva
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Ongoing opportunities for learning and career development
Added 23 mins ago
Senior FMS Financial Manager
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This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits,…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

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Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

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More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

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