Jobs in the United States

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Added 2 mins ago
Operations Group Manager - Payments
U.S. Bank National Association
Cincinnati, OH · Atlanta, GA · Charlotte, NC · Saint Paul, MN
The Operations Group Manager will lead enterprise-wide strategies across payment operations, service delivery, payment investigations, digital adoption, technology resiliency, automation,…
Added 6 mins ago
P
Senior Compensation Analyst
Payscale
Remote, United States
- $93,000 to $139,800 USD / year
…years, Payscale has combined trusted market data with AI-powered technology to deliver actionable insights that turn pay from a cost into a catalyst for growth. The Payscale Intelligence…
Added 8 mins ago
V
Administrative Assistant
VHB
Boston, MA
- $22.5 to $32.5 USD / hour
Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Added 9 mins ago
Production Program Manager, NPI
Anduril Industries
Waltham, MA
The Production Program Manager will play a critical role in new product introduction (NPI) and continuous improvement projects for advanced defense technologies. This position requires…
Added 10 mins ago
Manufacturing Maintenance Supervisor - 1st Shift
Advanced Technology Services
Glendale Heights, IL
· Manages the Site Safety Program and ensures all policies are being followed by employees
Added 10 mins ago
Senior Manager – Customer Identity & Access Management Operations (Remote)
United Airlines
Chicago, IL
The Senior Manager– Customer Identity and Access Management Operations is responsible for the operational aspects of our CIAM program platforms, ensuring seamless, secure, and effective…
Added 11 mins ago
Diesel Technician III
Penske
Milford, DE
…about our vehicle maintenance processes and the cutting-edge technology we use. And we will make sure you are getting the industry certified training you need to succeed and grow your…
Added 11 mins ago
EG
Sr Technical Project/Program Manager
Eliassen Group
Springfield, IL
- $48 to $53 USD / hour
Our client seeks a Sr Technical Project/Program Manager to lead a complex, multi-year Workday migration for affiliates covering benefits, payroll, learning, recruiting, HR, and finance. The…
Added 15 mins ago
Process Lead (Virtual, US)
Sirva
United States
The Process Lead provides coordination, administrative, and project support for Apple’s mobility program. Working under the direction of Account Management and program leaders, this role…
Added 18 mins ago
Maintenance Manager
Bozzuto
Nashville, TN
As a Maintenance Manager, your primary responsibilities include:
Added 18 mins ago
Maintenance Manager
Bozzuto
Foster City, CA
As a Maintenance Manager, your primary responsibilities include:
Added 20 mins ago
Event Operations Supervisor- Audio Visual- The Ritz Carlton Naples
Encore Global
Naples, FL
…development. This position reports to the DET, DOO, or Operations…
Added 22 mins ago
Senior Configuration & Data Manager
Modern Technology Solutions Inc
Wright-Patterson Air Force Base, OH · Wright-Patterson AFB, OH · Wright-Patterson AFB
MTSI is seeking a Senior Configuration & Data Manager to support the Collaborative Combat Aircraft (CCA) Program Office at Wright-Patterson AFB, Ohio. This role requires leadership…
Added 22 mins ago
VT
Telecom Client Technician
ViaPath Technologies
Stafford, VA
- $19 to $23 USD / hour
…Field Services team. Under the direction of the Field Service Manager, but working largely independently, the Site Administration Technician 1 will handle field service maintenance,…
Added 22 mins ago
Vice President, Client Success
Visa U.S.A. Inc.
Ashburn, VA · Denver, CO · Atlanta, GA
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and…
Added 23 mins ago
Director, Conservation
National Audubon Society, Inc. (C3)
Charleston, SC
Oversee the Community Building Program Manager in developing and implementing strategies that expand and engage Audubon’s supporter base, mobilizing communities, chapters, and individuals…
Added 26 mins ago
Owners Representative
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Vicksburg, MS
Advanced knowledge of the practical application of engineering science and technology to power generation. This includes applying principles, techniques, procedures, and equipment to the…
Added 26 mins ago
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Technical SETA – Synthetic Biologist
Systems Planning and Analysis
Arlington, VA
- $150,000 USD / year
…programmatic support to DARPA Biological Technologies Office (BTO) Program Manager translating core synthetic biology at the nucleic acid and protein synthesis level to advanced scaling,…
Added 28 mins ago
A
Project Manager
Actalent
Auburn Hills, MI
- $33 to $48 USD / hour
Junior Project Manager / Project Manager Robotics and AutomationJob DescriptionThis role starts as a Junior Project Manager supporting a Project Manager with a strong focus on advanced…
Added 32 mins ago
UE
Senior Project Manager - Power
Ulteig Engineers, In
Greenwood Village, CO
- $130,400 to $176,500 USD / year
Ulteig is seeking qualified candidates for the position of Senior Project Manager for the Power Lifeline Sector. As leader of the project team, you will be responsible for managing the…
Added 34 mins ago
Professional Staff Nurse
UPMC - Pittsburgh Medical Center
New Castle, PA
Top clinicians, leading researchers, and the most modern equipment and technology in health care today
Added 36 mins ago
EG
Sr Technical Project/Program Manager
Eliassen Group
Topeka, KS
- $48 to $53 USD / hour
Our client seeks a Sr Technical Project/Program Manager to lead a complex, multi-year Workday migration for affiliates covering benefits, payroll, learning, recruiting, HR, and finance. The…
Added 39 mins ago
Project Manager
MANTECH
Annapolis Junction, MD
Unlock the secrets of intelligence with MANTECH! Join a dynamic team at the forefront of national security, providing advanced solutions to government intelligence agencies. Since 1968,…
Added 44 mins ago
Assistant Nurse Manager - Surgical Unit
WellSpan Health
Ephrata, PA
In the absence of the Nurse Manager (NM), the Assistant Nurse Manager (ANM) assumes roles and responsibilities of the NM or applicable “one up” position.
Added 44 mins ago
Nursing Assistant and Unit Secretary - Neonatal Intensive Care Unit
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…departments to the team members and the charge nurse/nurse…

VHB

Administrative Assistant

Boston, MA, United States

$22.5 to $32.5 USD / hour

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Job details

Pay: $22.5 to $32.5 USD / hour
Apply by: Nov 5, 2027
Experience: 2-5 years of office administration experience
Posting language: English
Posted: Nov 5, 2024

Original job description

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally.

Work Environment

In office Monday–Friday, 8:00 am–5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance.
Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies.
Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience

Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment.
Manage building security and visitor access.
Answer phone calls and respond to emails promptly and professionally.

Office Operations

Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs.
Keep common areas clean, tidy, organized, and presentable.
Maintain the café/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization.
Order and maintain office supplies and inventory so the office is fully stocked.
Track all purchases, retain receipts, and reconcile payment activity promptly and accurately.

Meetings and Events

Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required.
Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings.
Provide occasional after-hours support for office events.

Office Communication and Culture

Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities.
Help build connection and engagement among Boston staff by coordinating and promoting office events.

Clerical and Administrative Support

Prepare documents, including office correspondence and presentations.
File, scan, copy, and organize mailings.
Sort and deliver daily mail and ship packages.
Learn and, over time, support project administration tasks such as contract documents and invoices, with training provided.

Health, Safety, and Office Initiatives

Assist the Health and Safety Team in delivering on office-specific needs.
Support office initiatives as needed and requested.

Skills and Attributes:

Ability to anticipate the needs of the office and act accordingly
Strong organizational skills and attention to detail
Excellent time management and the flexibility to multitask and prioritize in a fast-paced environment with firm deadlines
Ability to stay composed and organized while managing a steady flow of visitors, requests, and interruptions
Positive composure, good judgment, and strong problem-solving and decision-making skills
Articulate phone demeanor, a strong customer service orientation, and solid interpersonal skills
Excellent verbal and written communication skills, including correct grammar and punctuation
Strong written communication skills for internal communications such as newsletters and event announcements
Strong focus and the ability to understand, respond to, and retain information, supporting effective collaboration with colleagues and clients
Integrity, sound judgment, and strong attention to detail in handling company funds and monitoring card activity
Self-motivation and the ability to think proactively and work independently without direction, which is essential to this role, along with the ability to accept direction on assignments
Keen situational awareness in a team environment, with a professional, positive attitude
Willingness to learn new systems and processes, including project administration and financial administration tasks
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)

Minimum Qualifications:

2-5 years of office administration experience
High school diploma or GED
Associate's degree or some advanced administrative coursework preferred
Experience working with a multi-disciplinary engineering firm is a plus

The hourly pay range for this position, located in Boston, MA is $22.50 to $32.50. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted hourly range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

Meaningful work on complex projects with real community impact
A collaborative, inclusive culture that values curiosity and shared success
Support to grow your skills and lead through change
Learning and development supported by evolving tools and technologies, including AI
Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

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More about this job

Skills

Front Desk
Greet guests
Cleaning
Dishwashing
Presentation skills
Communication skills
Administrative support
Health and safety
Organizational skills
Attention to detail
Time management
Multitask
Problem solving
Decision making
Customer service
Interpersonal skills
Collaboration
Think proactively
Work independently
Financial management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Office administration
Compensation and benefits

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