Summary The incumbent serves as Associate District Director for Administration (ADDA) responsible for the administrative operations of Vet Centers within the Readjustment Counseling Service (RCS) District Zone which consists of 16 to 25 Vet Center teams. As the highest responsible administrative operations officer, the ADD/A is part of a management team organized for the purpose of providing a collective of therapeutic and community endeavors in a way that achieves maximum effectiveness in each area. Duties The ADD/A utilizes administrative skills, creativity, and innovation to set the administrative framework to ensure that RCS employees and physical assets provide eligible Veterans, Service members, and their families with high quality, compassionate and effective readjustment counseling services. The ADD/A provides leadership and managerial oversight in the following areas: Budget Management, Program Administration, Contracting Requirements and Quality and Performance and Human Resources.
Budget Formulation and Execution:
- Serves as the primary Financial Manager, with full responsibility to plan, develop and execute the Budget for the assigned District Zone.
- Manages all financial resources to include oversight of financial resources related to staff salaries, Vet Center and District Office space leases, employee travel, contract fee program, operating supplies, equipment purchases, purchase card management, Mobile Vet Center and government vehicle fleet management and all other expenses.
- Develops periodic financial reporting and monitoring tools, conducts budget briefings to senior leadership in order to present the fiscal year budget plan and provides ongoing status reports on its execution.
Program Administration:
- Responsible for administering RCS operations of the assigned Vet Centers pertaining to resource management (financial, real property, manpower, quality and outcomes evaluation)
- Serves as the Contracting Officers Representative (COR) and/or COR facilitator for contracts.
- Develops reports and makes presentations to senior leadership related to program outcomes and evaluation.
- Formulates and implements major operating policies and plans for effective administration of readjustment counseling service delivery system.
Human Resources Management
- Responsible for workforce management concerning all matters related to staffing, position management, personnel utilization, human resources regulations, merit promotion system, labor management relations and equal opportunity.
- Oversees performance management systems for pertinent staff, assisting all supervisors within the District Zone in establishing, maintaining and monitoring effectively the performance management program to plan, monitor, develop, rate and award staff performance.
- Provides oversight of workforce training and development activities to include planning, coordination and management of learning activities within the District Zone.
- Manages a mentoring and coaching program with the supervisors in order to ensure that new employees are well oriented and guided on all aspects of their job assignment.
Work Schedule: Monday-Friday, 8:00am-4:30pm
Telework: Available on an ad-hoc basis
Virtual: This is not a virtual position.
Position Description/PD#: Management Analyst/PD11686A
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized
Preferred Experience: Preferred experience to include experience with budgets, contracting/leasing, and human resources actions/support.
NOTE: Open to current, permanent Readjustment Counseling Service employees. Selected employee must be located within 50 miles of a VA facility within the District 3 catchment area and have space available for assignment. (Kansas, Nebraska, North Dakota, South Dakota, Minnesota, Iowa, Missouri, Indiana, Ohio, Michigan, Illinois or Wisconsin.)
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2026..
CTAP is designed to improve your chances of finding a new job in your agency through selection priority. To receive selection priority, you must:
- Be "surplus" or "displaced";
- Have a current performance rating of at least "fully successful" (Level III) or equivalent;
- Occupy a position in the same local commuting area of the vacancy;
- Apply for a specific vacancy at or below your current grade level with no greater promotion potential than your current position;
- Meet the application deadline in the announcement; and
- Be found "well qualified" for the job.
You are "surplus" if you:
- Are in the competitive service;
- Are in tenure group I (career) or tenure group II (career-conditional); and
- Have an official notice from your agency saying that your position is no longer needed. This notice could be:
- a "Certificate of Expected Separation" (CES);
- an agency certification that you are in a surplus organization or occupation;
- a notice that your position is being abolished; or
- a letter saying you are eligible for discontinued service retirement.
You are "displaced" if you:
- Are in the competitive service;
- Are in tenure group I (career) or tenure group II (career-conditional); and
- Have an official notice from your agency saying you will be separated by reduction in force. This notice could be:
- a specific reduction in force separation notice; or
- a notice of proposed removal because you declined a directed reassignment or transfer of function out of the local commuting area.
You are generally NOT eligible for selection priority if you are:
- In the excepted service;
- Downgraded or reassigned due to reduction in force, but not separated;
- In a different local commuting area from the vacancy;
- In a temporary or term position in the competitive service;
- In an agency that is not in the Executive branch;
- In an agency that does not follow OPM hiring procedures (this includes Postal Service, legislative and judicial branch agencies); or
- In the Senior Executive Service (SES).
For additional information on CTAP, see https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 level in Federal service, that equipped with the particular knowledge, skills, and abilities needed to successfully perform the duties of the position and that is typically in or related to this position. Examples of specialized experience would typically include, but are not limited to: Experience with budgeting planning and execution to include oversight of financial resources related to staff salaries, space leases, employee travel, equipment purchases, purchase card management; managing personnel actions and oversight of Human Resources activities such as staffing, performance management and employee relations matters; experience analyzing and evaluating statistical data using information technology and data management systems, experience interpreting and applying laws, policies, and regulations to a complex multi-mission program; experience with communicating ideas clearly both orally and in writing to effectively present findings, make recommendations to a wide range of audiences.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary. There may be some walking, standing, bending, carrying/traveling with items such as books and portable laptop.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education There is no educational substitution at this grade level.
Requirements
- You must be a U.S. Citizen to apply for this job
- To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
- Selective Service Registration is required for males born after 12/31/1959
- Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.How you will be evaluated Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:
- Accountability
- Attention to Detail
- Conflict Management
- Customer Service
- Decision Making
- Financial Management
- Flexibility
- Influencing/Negotiating
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Reading Comprehension
- Reasoning
- Self-Management
- Strategic Thinking
- Stress Tolerance
- Teamwork
Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. How to apply Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/13110653. The application process is as follows:
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents.
- Answer the questions presented in the application and attach all necessary supporting documentation.
- Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 11/10/2026.
- If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
- Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
- Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
- Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed.
Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement.
Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
Helpful Hints for Creating a Two-Page Resume:
- Prioritize most relevant and recent experience
- Use concise, results focused language
- Align language from the job announcement
- Focus on demonstrating skills and competencies
- Remove outdated or unrelated experience
- Use the USAJOBS resume builder
Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limitOther information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.