Executive Assistant

Summary Serves as a principal executive advisor to the Executive Director or Deputy Executive Director on significant organizational, administrative, and operational matters affecting Education Service. Provides executive leadership with timely analysis and recommendations concerning emerging program concerns, sensitive management matters, operational risks, organizational effectiveness, resource requirements, implementation problems, and matters requiring executive attention. Responsibilities Specific duties include: Represents the Executive Director or Deputy Executive Director in meetings, conferences, workgroups, briefings and discussions involving Education Service headquarters components, VBA headquarters organizations, district and regional offices, other VA organizations, federal agencies and external stakeholders. Incumbent performs daily in-person administrative work, including direct management of the Executive Director or Deputy Executive Director's schedule and monitoring day-to-day plans. Serve as an expert in short and long-range planning, recommends and participates in developing strategies to ensure timely and adequate participation of the Executive Director, Deputy Executive Director, and other EDU senior leaders in key official events. The incumbent serves as a direct link between the Executive Director, Deputy Executive Director, and other staff, working with program management and operations officials to ensure complete, factually correct, and timely responses on behalf of EDU. Develops long-range management plans, such as strategic plans and milestones for each measure, for efficient and effective EDU operations. Interprets and communicates established executive direction, approved management decisions, administrative requirements, and operational guidance to appropriate officials and organizational components. Maintains continuing awareness of sensitive program developments, emerging risks, legislative and regulatory changes, operational concerns, and other matters that may affect Education Service objectives. Incumbent works in-person with the Executive Director or Deputy Executive Director to access and manage sensitive, confidential, or time-sensitive materials and documents to meet strict deadlines while ensuring proper handling. Develops and prepares meeting and conference materials for EDU senior leaders, often under tight deadlines. Personally coordinates and manages special on-site events initiated or sponsored by the Executive Director or Deputy Executive Director. Plans, organizes, conducts, and completes comprehensive management studies and evaluations concerning significant administrative and operational aspects of Education Service programs. Evaluates the effects of new or revised legislation, regulations, national program requirements, management priorities, and organizational changes on Education Service operations and the administration of education benefits. Responsible for coordination and programming of multiple executive sessions including the agenda, topics to be discussed, logistics, etc. Accompanies or represents the EDU Executive Director, Deputy Executive Director, or other EDU senior leaders in on-site conferences, meetings, hearings, and presentations which involve problems and issues of consequence and importance to EDU and VBA. To the maximum extent possible, sees that essential work continues during absences of EDU's Executive Director or Deputy Executive Director and Executive Management Officer (EMO) by taking appropriate actions. Conducts executive review of correspondence in assigned areas requiring concurrence and/or signature of the Executive Director, Deputy Executive Director, or EDU senior leader officials. Delegated signature authority to commit the support and concurrence of the Executive Director, Deputy Executive Director, and EMO in assigned areas and on specific projects. Participates in executive assistant, budget, space, administrative controls, organizational planning, and other management committees or working groups. Provides information, recommendations, and follow-up concerning issues affecting Education Service operations. Promotion Potential: N/A Work Schedule: Full Time 8:00am- 4:30pm (+-60 minutes) Compressed/Flexible: No Telework: This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position. Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant; PD42317A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the Agency; whether your continued employment would advance organizational goals of the Agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period , your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Additional Conditions of Employment are as follows: You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary or trial period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents. Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement:11/13/2026. TIME-IN-GRADE REQUIREMENT: As a current Federal, GS employee you must meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13 level. If you are a current VBA employee requesting reassignment or change to lower grade via this vacancy announcement, you must currently hold the GS- 13 or higher and the promotion potential of your current position must be at least GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below: GS-14 Grade Level: Specialized Experience: (1) Managing executive calendars, meetings, briefing materials, sensitive correspondence, and time-critical follow up actions.(2) Analyzing complex national program or operational issues and recommending strategies, controls and corrective actions to program management.(3) Preparing high-level correspondence, briefings, speeches, and reports and representing program management with internal and external stakeholders. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work is primarily sedentary, although some slight physical effort may require. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no substitution for the GS-14 level. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), https://www.va.gov/EMPLOYEE/documents/The-Fair-Chance-to-Compete-Act.pdf Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review: Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information) For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting your current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies.