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Vesta Home

Logistics Coordinator

Pembroke Park, FL, United States

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Job details

Experience: 2+ years of experience in logistics and dispatch administration
Posting language: English
Posted: Nov 4, 2026

Original job description

About Vesta Home Vesta Home (operating as Showroom Group) is revolutionizing the home marketing and furniture sales industries. Our full-service offerings - which include interior design, luxury staging, elevated furniture rentals, and custom furniture production - are all driven by our proprietary technology and logistics expertise, ensuring an exceptional client experience.

Established in 2017, our team of over 50 designers creates sophisticated, beautiful interiors for residential, commercial, and hospitality projects globally. We are proud partners with top realtors, developers, the design trade, and high-profile individuals on some of the most exclusive properties in the high-end market. Our work has been featured in major design magazines and popular shows such as Bravo's Million Dollar Listings and Netflix's Selling Sunset.

As the leading home staging brand in the country, Vesta leverages its deep design and local market knowledge in Los Angeles, New York, San Francisco, and South Florida to help sell multimillion-dollar properties faster and above the asking price, allowing buyers to seamlessly move into beautifully furnished spaces.

Position Overview The Logistics Coordinator plays a critical role in supporting the daily execution of delivery and logistics operations. While routing is handled by dispatch, this position serves as the central point of coordination for all other logistics-related activities, ensuring that teams in the field, warehouse, and office are aligned and supported. This role is responsible for triaging delivery issues, supporting field teams with documentation and communication, coordinating with third-party partners, and maintaining accurate logistics records. The Logistics Coordinator works closely with Operations, Customer Experience, Design, and Warehouse teams to resolve issues quickly and keep projects moving forward. By acting as a control point between dispatch, field execution, and internal stakeholders, the Logistics Coordinator helps maintain service quality, operational consistency, and compliance across all logistics functions.

Key Responsibilities

Logistics Coordination & Issue Triage

Serve as the primary in-house logistics point of contact for non-routing related matters
Triage delivery and retrieval issues in real time (missed windows, damages, access issues, crew constraints) and determine next steps
Partner with Operations, Customer Experience, and Design to resolve field issues quickly and minimize downstream impact
Escalate critical issues to leadership with clear context, documentation, and recommended options

Field Team & Driver Support

Provide day-of and next-day support to delivery teams for job clarity, documentation, and issue resolution
Process and review Bills of Lading (BOLs), delivery receipts, and required driver paperwork
Ensure all logistics documentation is completed accurately and submitted on time
Support DOT-related documentation collection and coordination as required

Dispatch Coordination

Vet routing information for accuracy, feasibility, and completeness prior to execution
Ensure dispatch has correct job details, load information, access notes, and special handling requirements
Act as an internal quality check between Operations, Warehouse, and Dispatch
Communicate updates, corrections, or exceptions to dispatch in real time

3PL & Partner Coordination

Assist with identifying and sourcing third-party logistics (3PL) partners based on operational needs
Support onboarding and setup of approved 3PL partners by collecting documentation, confirming availability, and aligning on scope
Coordinate day-to-day communication with approved 3PL partners
Track performance issues, service gaps, or cost concerns and escalate findings to the Logistics Manager for review and approval
Support issue resolution by gathering facts, timelines, and documentation related to 3PL performance
Ensure 3PL partners follow company documentation, safety, and communication standards

Recruiting & Staffing Support

Support recruiting efforts for logistics and delivery roles in partnership with HR and Operations
Coordinate interviews, onboarding logistics, and start-date readiness for field staff
Assist with staffing coverage planning to align labor availability with operational demand

Process & Documentation Support

Maintain logistics-related workflows, checklists, and documentation standards
Identify process gaps or recurring breakdowns and escalate improvement opportunities
Partner with Operations and Continuous Improvement teams to support process updates

Cross-Functional Communication

Act as a central point of communication between Logistics, Warehouse, Design, Sales, Customer Experience, and external partners
Ensure internal stakeholders have visibility into delivery risks, constraints, and execution status
Support leadership with summaries, reporting, and operational insights

Compliance & Risk Awareness

Support adherence to DOT and regulatory requirements through documentation and coordination
Flag potential compliance risks related to drivers, documentation, or field execution
Assist with safety incident reporting and follow-up coordination

These duties and responsibilities are intended to describe the general nature and level of work and are not an exhaustive list. The employee may be required to perform other duties as assigned.

2+ years of experience in logistics and dispatch administration
Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems
Excellent organizational and communication skills
Ability to manage priorities in a fast-paced environment
Strong attention to detail and process follow-through
Spanish language proficiency is a plus
Onsite availability required at one of Vesta’s operational facilities
Benefits package (PTO, medical, dental, vision, 401K)
Life insurance.
Opportunity to work with a passionate and dynamic team.
Career growth and development opportunities.
Be a part of a company dedicated to excellence and innovation in the luxury home staging industry.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.

Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.

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Jobs in the United States