Jobs in the United States

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Director Automation and Enablement
Pax8, Inc
Remote, United States
- $175,000 to $200,000 USD / year
…role sits right at that intersection, connecting technology, operations, product thinking, and the people ultimately using what we…
Added just now
Store Manager (Store 3485)
Gamestop
Rosindale, MA
The Store Manager is responsible for all facets of store operations and directly influences the performance of everyone who interacts with guests. Using elements of GameStop's buy, sell,…
Added just now
Store Manager (Store 4170)
Gamestop
Burlington, MA
The Store Manager is responsible for all facets of store operations and directly influences the performance of everyone who interacts with guests. Using elements of GameStop's buy, sell,…
Added 1 min ago
Assistant Broker
Founders Professional
SAINT PETERSBURG, FL
Knowledge of general insurance terminology, processes, and brokerage operations.
Added 1 min ago
VH
Licensed Practical Nurse
VITRA Health
Lowell, MA
- $44 to $47 USD / hour
Field Operations, Care Insights and Leadership Collaboration
Added 1 min ago
VH
Licensed Practical Nurse
VITRA Health
Springfield, MA
- $44 to $47 USD / hour
Field Operations, Care Insights and Leadership Collaboration
Added 1 min ago
VH
Licensed Practical Nurse
VITRA Health
Fall River, MA
- $44 to $47 USD / hour
Field Operations, Care Insights and Leadership Collaboration
Added 1 min ago
VH
Licensed Practical Nurse
VITRA Health
Boston, MA
- $44 to $47 USD / hour
Field Operations, Care Insights and Leadership Collaboration
Added 1 min ago
J
Part Time Supervisor, Levi's® 655 Tyson's Corner, McLean, VA
McLean, VA
- Part-time
Efficient handling of all cash handling and merchandise operations such as shipment processing, floor set, markdown, and replenishment systems while maintaining standards. Perform store…
Added 1 min ago
Policy Coordinator
Department of Administration
Wake County, NC
…Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing…
Added 1 min ago
Orthopaedic Rehabilitation Manager
PROGRESS USA, INC
Raleigh, NC
and daily therapy operations while collaborating with physicians and regional practice leadership to promote
Added 1 min ago
Director, Talent Acquisition - Mission Critical
Suffolk
Boston, MA
This is a highly visible leadership role for someone who can translate business priorities and workforce plans into focused, measurable recruiting strategies. The Director will establish…
Added 1 min ago
Talent Acquisition Partner - Mission Critical
Suffolk
Boston, MA · Herndon, VA
…across Mission Critical. This individual will provide thought leadership and process management, as well as work with stakeholders across Suffolk to drive a successful outcome. Project…
Added 1 min ago
YM
Aquatics Director
YOUNG MENS CHRISTIAN ASSOCIATION KANKAKEE
Kankakee, IL
- $48,000 to $55,000 USD / year
The Aquatics Director provides strategic leadership and daily operational oversight of YMCA aquatic facilities, staff, and programs, including swim lessons, water fitness, and other…
Added 1 min ago
G
Feed Mill Manager
GPAC
Zeeland, MI
- $100,000 to $130,000 USD / year
National livestock company hiring a Feed Mill Manager! Following a promotion on the leadership team, they need someone who can step in and run a mostly cattle feed mill day to day. You'll…
Added 1 min ago
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Feed Mill Manager
GPAC
St Joseph, MO
- $100,000 to $130,000 USD / year
National livestock company hiring a Feed Mill Manager! Following a promotion on the leadership team, they need someone who can step in and run a mostly cattle feed mill day to day. You'll…
Added 1 min ago
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Feed Mill Manager
GPAC
Joplin, MO
- $100,000 to $130,000 USD / year
National livestock company hiring a Feed Mill Manager! Following a promotion on the leadership team, they need someone who can step in and run a mostly cattle feed mill day to day. You'll…
Added 2 mins ago
NI
Intermodal Shipper Experience Manager
NFI Industries
Remote, United States
- $32.83 to $40 USD / hour
…brokerage customers. This position reports to the Intermodal Operations…
Added 2 mins ago
Health and Wellness Specialist
Cogir Management, USA Inc
PNW, OR
The Health and Wellness Specialist is a key traveling clinical leadership role, providing interim Health and Wellness Director support to assigned senior living communities within a…
Added 2 mins ago
Assistant Superintendent
The GOR Group
North Carolina · North Carolina, NC
…development, mass excavation, earthwork, grading, and cut-and-fill…
Added 2 mins ago
Senior Manager, Audio Visual (Workspace Technology)
UMG Recordings Inc
Nashville, TN
Based in Nashville, this is a global leadership role overseeing and enabling a distributed A/V and Workspace Engineering team across Australia, the United States, and the United Kingdom.…
Added 2 mins ago
VH
Floating Care Coordinator
Visana Health
Remote, United States
- $40,000 to $50,000 USD / year
This role bridges leadership and frontline care, ensuring seamless, high-quality experiences for both patients and providers.
Added 2 mins ago
Project General Manager, Strategic Shuttle Programs
CharterUP
San Antonio, TX
…teams, you’ll ensure safe, reliable service and deliver on program commitments. Success requires strong operational leadership, the ability to manage across organizational boundaries, and a…
Added 2 mins ago
Project General Manager, Strategic Shuttle Programs
CharterUP
El Paso, TX
…teams, you’ll ensure safe, reliable service and deliver on program commitments. Success requires strong operational leadership, the ability to manage across organizational boundaries, and a…
Added 2 mins ago
Sr. Systems Engineer - CCA
TD SYNNEX CALA, Inc.
Miramar, FL
Leadership, initiative and a willingness to innovate and lead.

Veseris

Administrative Assistant

Austin, TX, United States

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Job details

Posting language: English
Posted: Nov 6, 2026

Original job description

Description Position Summary We are seeking an organized, proactive, and service-oriented Administrative Assistant to support the day-to-day operations of our corporate office while providing administrative support to company leadership and employees. This role is ideal for someone who enjoys taking ownership of their work, takes pride in keeping things organized, and is comfortable independently managing multiple responsibilities.

The ideal candidate is self-directed, resourceful, and comfortable working in an environment where priorities and activity levels may vary from day to day. This individual takes initiative, identifies what needs attention, and uses available time productively without requiring constant direction.

The Administrative Assistant will play an important role in ensuring the corporate office runs smoothly while coordinating meetings, events, travel, expenses, vendors, documents, and other administrative activities. The successful candidate will be professional, approachable, detail-oriented, and known for strong follow-through and a willingness to step in wherever needed.

Essential Duties & Responsibilities Corporate Office Operations

Serve as a primary point of contact for day-to-day corporate office needs.
Ensure the office is organized, professional, welcoming, properly supplied, and ready for employees, leadership, and visitors.
Manage office, kitchen, breakroom, and general supply inventory and replenishment.
Coordinate facilities, maintenance, repair, and building-related requests.
Work with property management and outside service providers as needed.
Maintain conference rooms, common areas, and shared office spaces.
Coordinate catering, food deliveries, and general office hospitality needs.
Assist employees with routine office-related questions and requests.
Maintain office records, vendor contacts, administrative resources, and shared information.
Track office-related requests and follow through to resolution.
Proactively identify administrative, organizational, and office needs and address them as appropriate.
Look for opportunities to improve office organization, efficiency, and the overall employee and visitor experience.
Support workspace preparation and other administrative needs associated with new employees and office visitors.

Meetings, Events & Employee Activities

Coordinate logistics for corporate meetings, employee events, leadership meetings, and other company activities.
Reserve meeting spaces and coordinate room setup, catering, materials, supplies, and other meeting needs.
Send invitations and track RSVPs as appropriate.
Prepare and organize meeting materials.
Assist with employee recognition, engagement activities, celebrations, and corporate events.
Coordinate awards, gifts, supplies, catering, and event materials.
Maintain event timelines and checklists to ensure details are completed accurately and on time.

Administrative & Calendar Support

Coordinate appointments, meetings, conference calls, and routine calendar requests.
Schedule meetings involving multiple participants and resolve routine scheduling conflicts.
Prepare agendas, presentations, correspondence, reports, spreadsheets, and supporting materials.
Maintain administrative trackers, templates, contact lists, records, and shared files.
Monitor deadlines and follow up on outstanding administrative items.
Provide administrative support to company leadership and other departments as needed.
Identify opportunities to provide additional administrative support when primary responsibilities allow.

Expense Administration

Prepare and process expense reports.
Collect, organize, and maintain receipts and supporting expense documentation.
Follow up on missing receipts or information and assist with timely expense submission.

Documents, Communications & Special Projects

Prepare, proofread, edit, and format correspondence, presentations, spreadsheets, reports, and other business documents.
Assist with routine corporate and employee communications.
Compile and organize information requested by leadership and other departments.
Maintain organized electronic files and confidential administrative documentation.
Assist with departmental projects and special assignments.
Provide administrative coordination and follow-up across departments as needed.
Support additional projects and organizational needs as workload permits.

Requirements

Qualifications

3–5 years of administrative, corporate office, office coordination, or executive-support experience preferred.
Strong organizational, prioritization, and time-management skills.
Demonstrated ability to manage multiple assignments independently and follow through to completion.
Self-directed and comfortable taking initiative without requiring constant supervision.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Professional, approachable, and service-oriented demeanor.
Ability to appropriately handle confidential and sensitive information.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Experience coordinating meetings, events, business travel, expenses, and vendors preferred.
Comfortable learning and working within company travel, expense, HR, and administrative systems.
Ability to adapt to changing priorities and remain productive in a corporate environment with varying workloads and levels of activity.

What Success Looks Like The successful Administrative Assistant is someone employees and leaders can rely on to keep the corporate office organized and running smoothly. They anticipate routine needs, take ownership of administrative details, follow through on open items, and communicate professionally. This individual is comfortable with the natural ebb and flow of an office environment. During higher-activity periods, they effectively prioritize and manage competing needs. During periods of lower activity, they take initiative to identify what can be organized, updated, prepared, improved, or taken off someone else’s plate.

Perks & Benefits

Competitive base pay
Comprehensive medical, dental, and vision insurance starting on day one
401(k) with company match
Company-paid life insurance
Company-paid short-term and long-term disability insurance
Health Savings Account (HSA) with employer contribution (for eligible plans)
Flexible Spending Accounts (FSA) (for eligible plans)
Employee Assistance Program (EAP)
Paid time off beginning on your first day, with 18 days accrued annually
Paid company holidays
One floating holiday each year
Employee Referral Bonus Program
Education Assistance/Reimbursement Program
Career development and advancement opportunities

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More about this job

Skills

Administrative support
Leadership
Coordinate catering
Logistics
Fix meetings
Scheduling
Presentation skills
Documentation
Prioritization
Time management
Communication skills
Attention to detail
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

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