Contract Management Specialist

Due to continued expansion, we are seeking a motivated and detail-oriented Contract Management Specialist to join our Procurement / Buy-Side commercial team in our headquarters in Ohio. Reporting directly to the Senior Contract Management Specialist, you will support the day-to-day contractual and commercial management of supplier and subcontractor agreements across key projects.

This is a hands-on role focused on contract administration, documentation, and commercial support - providing an excellent platform for career development within a growing commercial function.

Key Responsibilities

Contract Administration & Support

• Assisting with the lifecycle administration of supplier and subcontractor agreements - from procurement through installation, commissioning, and handover
• Preparing and maintaining contract registers, trackers, and key documentation including Contract Key Terms / Contract Summary sheets
• Drafting and issuing contractual correspondence, notices, and routine communications under the direction of the Contract Management Specialist
• Monitoring contractual notification obligations and maintaining compliance logs to ensure timely and compliant notices are issued

• Supporting the preparation of subcontract documents and ensuring alignment with main contract terms and programme obligations

Variations, Claims & Disputes Support

• Assisting in the identification and documentation of contract variations, including maintaining change registers and supporting proper documentation of changes
• Preparing supporting documentation and evidence packs for claims, counterclaims, and dispute matters
• Tracking and logging all supplier/subcontractor claims and variations, maintaining accurate records and status updates

• Assisting with the review and challenge of subcontractor cost submissions and entitlement positions

Commercial & Cost Control Support

• Supporting the monitoring and reporting of project expenditure across the supply chain
• Assisting with the preparation of financial and management reports for assigned projects
• Maintaining accurate commercial records and filing systems for all contractual documentation

• Conducting research and analysis on contractual matters as directed, including review of contract terms, conditions, and obligations

Stakeholder Liaison

• Liaising with project teams, engineers, and procurement to gather information and support commercial activities
• Attending project and commercial meetings, preparing minutes and action trackers

• Building effective working relationships with internal stakeholders and external suppliers/subcontractors

Qualifications

• Minimum 2 years' experience in a contract administration or junior commercial role, preferably within construction, engineering, or a related industry
• Bachelor's Degree in Quantity Surveying, Construction Management, Law, Business, or a related field
• Good understanding of contract principles and commercial processes
• Strong organisational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Desirable Criteria

• Experience working with supplier or subcontractor contracts on the buy-side
• Familiarity with standard forms of contract (e.g., NEC, JCT, FIDIC)
• Exposure to contract claims, variations, or dispute processes
• Working knowledge of ERP systems
• Progress towards or interest in professional membership (e.g., RICS, CIOB, SCL)
• Interest in pursuing further qualifications in construction law or contract management

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertiv.com