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Versar, Inc.

Project Administrator

Remote, United States

$57,000 to $60,000 USD / year

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Job details

Pay: $57,000 to $60,000 USD / year
Experience: Associate’s degree or certification in Business Administration or related field plus 5 years of experience can substitute for an Associate’s degree.
Posting language: English

Original job description

Who We Are:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With team members around the world and a rich legacy spanning more than 50 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

Who You Are:

Project Administrator will possess knowledge and experience to support Versar's team performance on assigned United States Army Corps of Engineers (USACE) Recurring Maintenance and Minor Repair (RMMR) task orders. Individual will serve under the direction of the Deputy Program Manager with duties that include general administration and financial support for all project teams; project reporting; procurement requisition and maintenance of records; invoices and billing; expense reports and expense validation; maintenance and updating of cost control systems; subcontractor information management, including contracts; purchase cards; material shipping and receiving; operation of government information management systems.

What You’ll Do:

Responsible for creating project routine reports and validating data across internal systems.
Support subcontractor/vendor vetting processes and data management within computerized information systems. Maintain information management systems to ensure accurate information is presented and subcontractor/vendor information lapses do not occur.
Submit invoices for government approval. Engage project team to troubleshoot issues and ensure data accuracy. Utilize USACE Resident Management System for official invoice submissions and tracking of line-item budgets.
Provide liaison with Versar's procurement team for establishment and updating of support agreements with applicable vendors. Ensure documents are uploaded appropriately within information management systems.
Provide quality checks between contract funding documents and computerized information systems for all RMMR projects; engage project team and accountants for reconciliation of any issues.
Support processing of purchase requisitions, purchase orders, and invoices. Engage with procurement representatives to troubleshoot issues and track statuses. Ensure program and process training is up to date.
Upload and update contract funding and documents within information management systems (Quickbase). Validate errors with project management team. Ensure timely communication of issues up the chain of command.
Establish and/or maintain lists of information for accounting, validation of expenditures, financial metrics, or other assigned uses.
Provide appropriate purchasing support to RMMR employees if purchase card access is not given to that employee. Understand shipping processes for materials and supplies to RMMR employees, ensuring appropriate project allocation.
Understand Common Access Card (CAC) requirements and process card packages for RMMR employees, if needed.
Support access and permission requests to computerized systems, if assigned.
Other duties as assigned by management team.

What You’ll Bring:

Three years required with experience in supporting projects in a technical industry is preferred. Preference given to candidate with financial or accounting experience.
Associate’s degree or certification in Business Administration or related field plus 5 years of experience can substitute for an Associate’s degree.
Proficient in MS Office suite of tools, including Word, Excel, Database and PowerPoint.
Ability to use/learn Quickbase, eMaint, MaintainX, Timberland and/or other software programs that manage information and schedules.
Proven ability to communicate, both written and verbally, for internal and external clients.
Can work independently and is self-motivated; work well towards timelines and goals.
Recognizes workload priorities and can manage time accordingly.
Has the ability to apply minor mathematical concepts, including fractions, percentages, as they apply to practical situations; can conduct problem-solving.
Ability to use/understand accounting and finance principles.
Able to react to changing situations and retain effectiveness.
Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
Successful results of pre-employment screenings, including federal background check, MVR, and drug screen.
Comply with company drug and alcohol policy.
Be authorized to work in the US or will be authorized by the successful candidate’s start date.

Physical Demands:

This position requires the individual to use the computer working at a desk in either an office or cubicle; must be able to talk and hear, reach with hands and arms, lift 25 pounds, sit, stand, and walk, must have close and color vision, use depth and peripheral vision, be able to adjust focus.

Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The typical noise level is moderate, business office with computers, printers, and light traffic. Occasional field work at construction and client sites may require employee to be exposed to outdoor weather conditions, electrical and fueling facility environments. It is expected that employees will wear hard hats, eye protection, hand protection, foot protection and other appropriate safety equipment as needed in the field.

Travel Requirements:

Occasional attendance at meetings and other on-site events at designated locations requires the ability to provide reliable transportation and maintain a current, valid driver’s license and proof of insurance. Position may require occasional travel to domestic locations. Employee must have the ability to obtain and maintain a Common Access Card (CAC). Access to federal installations or other secure facilities may require security badges and employee must be able to obtain basic security clearances.

Code of Ethics:

All employees are expected to conduct business in an ethical manner and refrain from dishonest or unethical conduct. Employees shall act in a manner which represents their integrity, impartiality and the best interests of the company and its customers.

Compensation

Expected Salary: $57,000 - $60,000/year Versar Global Solutions provides the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law. Location Requirements The position will primarily work remotely. EEO Commitment Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.

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