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VCA Animal Hospitals

Client Service Representative

Ridgecrest, CA, United States

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Job details

Experience: Minimum of 1-2 years of experience in a client-facing role, preferably within a veterinary, healthcare, or customer service environment.
Posting language: English
Posted: Nov 9, 2026

Original job description

JOB TITLE

Client Service Representative

SUMMARY OF JOB PURPOSE AND FUNCTION

The Client Service Representative (CSR) serves as the primary point of contact and the welcoming face of VCA Animal Hospitals. This role is essential in establishing and maintaining trust and confidence with clients and their pets by delivering exceptional customer service and support. The CSR is responsible for managing front-desk operations, including greeting visitors, handling appointment scheduling, processing payments, and providing product and service information. Additionally, the CSR supports clinical teams by managing medical records and ensuring the hospital environment is clean, safe, and inviting. Through effective communication and organizational skills, the CSR helps facilitate smooth hospital operations and contributes to the overall mission of prioritizing pet health and client satisfaction.

ESSENTIAL RESPONSIBILITIES AND TASKS

Client Interaction & Customer Service
Greet clients and their pets upon arrival, answer telephones, and direct to exam rooms.
Provide a welcoming, professional, and compassionate experience.
Address client questions and concerns promptly and courteously.
Appointment Scheduling & Confirmation
Schedule, confirm, and coordinate appointments.
Manage the appointment calendar to optimize workflow.
Place outbound calls for appointment reminders and follow-ups.
Financial Transactions & Fee Presentation
Present and explain fees for services and products.
Process payments, handle billing inquiries, and maintain accurate financial records.
Product & Service Recommendations
Recommend, select, and obtain products and services, including prescriptions.
Educate clients on available options and their benefits.
Medical Records & Administrative Support
Manage and update medical records, charts, reports, and correspondence.
Ensure accuracy and confidentiality of client and patient information.
Facility Maintenance & Cleanliness
Maintain a clean, safe, and inviting hospital environment (including removal of animal waste).
Ensure all areas (inside and outside) meet hospital standards for cleanliness and safety.

EDUCATION/EXPERIENCE EDUCATION Required

High school diploma or equivalent is required.

TYPE & YEARS OF EXPERIENCE

Required

Minimum of 1-2 years of experience in a client-facing role, preferably within a veterinary, healthcare, or customer service environment.

Preferred

Experience handling appointment scheduling, payment processing, and customer inquiries is highly desirable.
Familiarity with veterinary terminology, medical records management, and prescription handling is advantageous.
Proven ability to manage multiple tasks efficiently in a fast-paced setting while maintaining professionalism and empathy.

CREDENTIAL/LICENSE/CERTIFICATION Required

Additional coursework or certification in customer service, veterinary assistance, or related fields is a plus.

COMPUTER PROFICIENCY

Preferred

Proficiency with scheduling software, point-of-sale systems, and basic computer applications (e.g., Microsoft Office).
Experience with veterinary practice management software (e.g., AVImark, Cornerstone) or similar platforms to streamline scheduling, billing, and record-keeping processes.

LANGUAGE PROFICIENCY

Preferred

Multilingual Abilities: Ability to communicate effectively in multiple languages to better serve a diverse client base and enhance client experience.

PREFERRED SKILLS AND QUALIFICATIONS

Strong communication and interpersonal skills to effectively interact with clients, colleagues, and clinical staff.
Attention to detail and organizational skills to maintain accurate records and support hospital operations.
Compassion for animals and commitment to delivering excellent client service aligned with VCA’s mission.
Conflict Resolution Skills: Demonstrated capability to handle difficult situations and resolve client concerns calmly and professionally, ensuring positive outcomes.

If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs. Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com

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More about this job

Skills

Corporate social responsibility
Customer service
Front Desk
Scheduling
Process payments
Communication skills
Organizational skills
Prioritization
Workflow
Administrative support
Confidentiality
Veterinary terminology
Record keeping
Point of sale
Microsoft Office
Interpersonal skills
Communicate with customers
Attention to detail
Conflict resolution

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