Human Resources Assistant

Position Summary:

The Human Resources Assistant is responsible for supporting the daily operations of the Human Resources Department, including recruitment, employee engagement, and general administrative functions. This position promotes the agency to prospective employees, volunteers, and the community while providing support to employees and department leadership. This position requires strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Primary Duties & Essential Functions:

• Manage the daily operations of the HR hallway, including answering the doorbell, monitoring the HR email inbox and door mailbox, and maintaining the agency sign.
• Maintain office equipment, including copiers, fax machines, and printers.
• Order and maintain office supplies.
• Maintain HR files, records, databases, and electronic documentation.
• Organize and maintain the HR shared drive, including agency policies and procedures.
• Coordinate employee engagement activities, including birthday cards, welcome cards, anniversary emails, and employee recognition communications.
• Coordinate and plan employee recognition initiatives and agency-wide engagement activities.
• Respond to Quality Assurance (QA) requests for information related to investigations.
• Provide administrative backup and support to other members of the HR team as needed.
• Coordinate and support the recruitment process in collaboration with hiring departments.
• Forward qualified applicants to appropriate departments, assist with applicant communication, and maintain the applicant tracking spreadsheet.
• Update and disposition applicants in the Human Capital Management (HCM) system.
• Distribute monthly job opening announcements.
• Attend job fairs, college recruitment events, and community tabling events to promote employment opportunities.
• Participate in Sanctuary and DEI Committee meetings.
• Assist with special projects and other HR initiatives as assigned.
• The duties and responsibilities listed above are not intended to be all-inclusive. Additional tasks and responsibilities may be assigned from time to time as organizational needs require.

Required Education, Knowledge, and Skills:

• High School Diploma/GED required.
• Associate’s Degree in Business Administration or Human Resources preferred.
• Two (2) years of relevant administrative or human resources experience required; equivalent experience and exceptional credentials will be considered.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Experience with Human Resources Information Systems (HRIS/HCM) preferred.
• Experience in event planning is preferred.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to maintain confidential information.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.

Abilities and Working Conditions:

• Demonstrates dependability, integrity, initiative, self-control, and professionalism.
• Maintains a positive, proactive, and professional attitude while completing quality work aligned with the agency’s mission.
• Exhibits a friendly, courteous, and professional demeanor when interacting with internal and external constituents.
• Demonstrates the ability to work collaboratively, seek alternative viewpoints, and respect the expertise and perspectives of others.
• Ability to adapt to changing priorities and organizational needs.
• Must possess a valid New York State driver’s license.
• Ability to lift and carry up to 25 pounds, with or without reasonable accommodation.
• Ability to sit and use computer equipment for several hours per day.

Compensation: $25-$28 an hour depending on education and experience.

Vanderheyden is committed to the National Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

As an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, domestic violence victim status, predisposing genetic characteristics or prior arrest or conviction record or any other category protected by applicable federal, state, or local laws