Jobs in the United States

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Added 1 min ago
IT Support Specialist
LEIDOS, INC.
Crane, IN
Leidos is seeking an IT Support Specialist to join our team in Crane, Indiana. In this role, you will support end user hardware, asset and configuration management, and secure…
Added 9 mins ago
Civil Engineer - Land Development
GPAC
Dearborn Heights, MI
We are seeking a Civil Design Engineer with experience in land development to support a variety of residential, commercial, and mixed-use projects. In this role, you'll contribute to…
Added 12 mins ago
Senior HRSD Developer-ServiceNow supporting Nvidia
Sustainable Talent
Santa Clara, CA
…We are now looking for a Senior ServiceNow HRSD Developer to support Nvidia's growing…
Added 12 mins ago
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Waste Water Engineer
GPAC
South Portland, ME
- $80,000 to $100,000 USD / year
We are seeking a Water/Wastewater Engineer to join a growing, multi-disciplinary engineering consulting firm. This individual will contribute to the planning, design, and delivery of…
Added 13 mins ago
Analyst, Omnichannel Analytics
CVS Health
Boston, MA
The ideal candidate is curious, data-driven, and comfortable working across both technical and business environments. They enjoy uncovering insights from data, building scalable reporting…
Added 14 mins ago
P
Laboratory Specialist
Pfizer
Chesterfield, MO
- $68,600 to $114,300 USD / year
+ Confirm instrumentation and equipment is properly maintained and calibrated for use. Provide technical support to calibration as needed. Resolve calibration alerts. Maintain training and…
Added 14 mins ago
Regional Industrial Sales Representative
GPAC
Kirkwood, MO
Nice to have: a gearing, power transmission or reliability background, an engineering or technical background, and existing contacts in Midwest industrial markets.
Added 14 mins ago
UO
Data & Integration Analyst
University of Colorado Denver
Boulder, CO
- $99,700 to $109,660 USD / year
Works across technical implementation, business analysis, testing, documentation, and operational support.
Added 14 mins ago
UO
CIRES/NOAA Global Monitoring Laboratory, Instrument Developer in Support of Atmo
University of Colorado Denver
Boulder, CO
- $59,888 to $87,770 USD / year
The Cooperative Institute for Research in Environmental Sciences (CIRES) is seeking an instrument developer to support the NOAA Global Monitoring Laboratory's (GML) Technology Transitions,…
Added 15 mins ago
Program Analyst, Testing & Installation Support
PMAT
San Diego, CA
PMAT is seeking Program Analysts to provide technical and analytical support for coordinating testing and installation events in support of NAVWAR's AI pillar. This role requires direct…
Added 16 mins ago
Robot Weld Technician
RFC LLC - dba Roll Forming Corporation
Shelbyville, KY
…continuous improvement of robotic welding systems. Provides technical support to Production while coordinating with Engineering, Maintenance, and Quality. Supports safety, quality, cost…
Added 38 mins ago
OP
Mining Engineer – Open-Pit Mining
Orion Placement
Dragoon · Dragoon, AZ
- $100,000 to $135,000 USD / year
Prepare mine designs, production forecasts, technical reports, and engineering analyses.
Added 38 mins ago
CO
IT Systems Engineer
City of New York
Bronx, NY
- $115,000 to $130,000 USD / year
- Troubleshooting hardware and software problems and coordinating with vendors for technical support when needed.
Added 41 mins ago
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Technical Program Manager Defense Systems
Actalent
Mukilteo, WA
- $140,000 to $160,000 USD / year
This role leads complex aerospace and defense programs that integrate engineering, manufacturing, quality, and customer requirements across hypersonics, strategic missile defense, tactical…
Added 41 mins ago
LEAD LOGISTICS MANAGEMENT SPECIALIST
Naval Sea Systems Command
Keyport, WA
Added 41 mins ago
Laborer/ Depot Technician II 04285 LBYD Federal
North Wind Group
Bangor, WA
…put into action every day. We perform high quality planning, engineering, architecture, and professional services in a fast-paced and collaborative environment, with our employees being our…
Added 41 mins ago
Laborer/ Depot Technician I 04284 LBYD Federal
North Wind Group
Bangor, WA
…put into action every day. We perform high quality planning, engineering, architecture, and professional services in a fast-paced and collaborative environment, with our employees being our…
Added 41 mins ago
Production Metrology Engineer, Amazon Leo Manufacturing Systems
Amazon
Kirkland, WA
Develop and maintain automated metrology programs for various Coordinate Measuring Machine types in support of precise dimensional characterization of space hardware.
Added 41 mins ago
Electrical Engineer
Bonneville Power Administration
Vancouver, WA
…Diagnostics, Metrology and Laboratories (TEZT) organization of Technical Services (TEZ), Engineering and Technical Services (TE), Transmission (T), Bonneville Power Administration (BPA). A…
Added 41 mins ago
Sr. Manager, Engineering- Mars Veterinary Health
Banfield Pet Hospital
Vancouver, WA
The Sr. Manager, Engineering is the senior engineering leader accountable for the people, technology, delivery, and release quality capabilities supporting an assigned product portfolio…
Added 41 mins ago
Application Engineer- Mars Veterinary Health
Banfield Pet Hospital
Vancouver, WA
The Application Engineer is the technical owner for feature delivery within their assigned product pillar. Reporting to the Sr. Manager, Engineering for the pillar, this role serves as the…
Added 41 mins ago
C
Regional Reliability Engineer II - Equipment/Facilities
Cintas
Bellevue, WA
- $109,800 to $142,740 USD / year
…President(s), location management teams, and Corporate Quality and Engineering in overseeing long range capacity planning for assigned locations. In this role, the Reliability Engineer…
Added 41 mins ago
Software Development Engineer, Platform Engineering and Services (AFT Labor Insights)
Amazon
Bellevue, WA
…using modern stream-based architecture, eliminating a decade of technical debt and delivering near real-time metrics. You will be involved in all aspects of the software development cycle…
Added 41 mins ago
Senior AI Agent & Automation Solutions Engineer
Concentrix
Bellevue, WA
…agentic AI technologies. This hands-on role combines software engineering, AI agent development, reusable skills engineering, enterprise system integration, and data-driven problem-solving…
Added 41 mins ago
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(USA) Staff, Product Manager - WMC Data Foundation
Walmart
Bellevue, WA
- $132,000 to $264,000 USD / year
Strong technical fluency and the ability to work effectively with engineering and data teams on architecture, data flows, APIs, data models, reliability, and technical tradeoffs.

Vanderbilt University

Temporary Services - Admin Asst (FT) Electrical and Computer Engineering

Nashville, TN, United States

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Job details

Education: Bachelor’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary:

The Administrative Coordinator (Temporary) provides comprehensive administrative and operational support for the Department of Electrical and Computer Engineering, with primary responsibility for management of the ECE Seminar Series, managing departmental events, and act as the Procurement manager of the department. This position plays a critical role in ensuring the smooth execution of academic programming, faculty and student engagement activities, and daily departmental operations. The Administrative Coordinator works closely with faculty, staff, students, and external partners and exercises sound judgment, organizational skills, and attention to detail in a fast-paced academic environment.

About the Work Unit:

Electrical and Computer Engineering is primarily responsible for the information technology revolution that society is experiencing. The development of large-scale integrated circuits has led to the development of computers and networks of ever-increasing capabilities. Computers greatly influence the methods used by engineers for designing and problem solving.

Key Functions and Expected Performance:

Event and Seminar Coordination

Pull together resources and supervise all individuals involved in events, including vendors, signage, name tags, tables and chairs, décor, and catering
Schedule meetings and presentations, including room reservations and coordination of audiovisual and technical support
Organize interviews, workshops, seminars, conferences, and symposiums held on and off campus
Work closely with departments across Vanderbilt University and with external partners to set up conferences, workshops, and seminars for ECE faculty
Coordinate guest travel for students, faculty, and visitors, including lodging, transportation, parking, and itineraries
Provide assistance with departmental events, including coordination of visitors, meetings, workshops, and food
Develop and maintain relationships with hotels, restaurants, and other vendors
Support faculty seminars, including senior, invited, special, and endowed seminars
Serve as VECAP Events Committee Chair and support Conference Committee activities

ECE Events Coordination

Manage departmental listservs for faculty, postdoctoral scholars, students, and staff
Coordinate all ECE events, including Friends and Family Day, ECE Day, and other signature departmental events
Attend all committee and staff meetings related to departmental events
Determine décor, food, and signage for each event
Handle all event registrations and attendee communications
Coordinate speaker travel, parking, and logistics and assist with reimbursement processing
Attend events to oversee setup and breakdown
Reserve all event space on and off campus, including parking accommodations
Serve as the primary point of contact for event-related questions via phone, email, and in person
Coordinate EAB meetings and related logistics
Supervise and coordinate students assisting with events, including students supporting events in exchange for attendance Procurement and Expense Management
Manage departmental purchasing activities in accordance with university policies and procedures
Initiate and track purchase requests and requisitions
Coordinate with vendors and manage invoices and payments
Reconcile procurement card transactions and expense reports
Maintain accurate purchasing and expense records
Support basic budget tracking related to seminars, conferences, and events General Administrative Support
Provide general administrative support to faculty, staff, and students
Prepare correspondence, reports, and event-related documentation
Maintain departmental records and calendars
Respond to inquiries and coordinate across departmental units

Supervisory Relationships:

This position does not have supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.

Education and Certifications:

Bachelor’s degree is required; however, we will accept experience in lieu of a degree.

Experience and Skills:

Experience in administrative coordination, event planning, or office management
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to supervise vendors, students, and temporary event staff
Proficiency with standard office software and enterprise systems
Experience in higher education or research-intensive academic environments
Familiarity with university procurement and financial systems
Experience coordinating academic seminars, conferences, or large-scale events

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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More about this job

Skills

Computer engineering
ECE
Procurement
Organizational skills
Attention to detail
Computer technology
Integrated circuits
Problem solving
Fix meetings
Presentation skills
Technical support
Logistics
Attend events
Administrative support
Documentation
Event planning
Office administration
Time management
Communication skills
Office software
Research

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