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Mid-Level Manufacturing Engineer
Huntsville, AL
…products and services in the areas of radar, communication systems, sensors, antennas and other electronics systems to the missile, radar/sensor system, communications, control systems,…
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Engineer II, Systems - Wayne, NJ - Defined Term
Getinge
Wayne, NJ
The Systems Engineer will be responsible for providing technical input to a team of systems and cross-functional engineers. You will support the development, improvement, verification, and…
Added 1 min ago
Human Resources & Executive Support Specialist
DESTINY SPRINGS HEALTHCARE LLC
Surprise, AZ
…engagement, HR operations, and limited executive administrative support for the CEO. This is a great opportunity for someone who can manage details, protect confidentiality, and help keep…
Added 1 min ago
Electrical Engineer - Northeast, Wisconsin
Key Technical Solutions
WI
Design and layout of electrical components and systems for packaging equipment.
Added 1 min ago
Test Engineer
Venus Aerospace
Houston, TX
Support assembly, troubleshooting, and maintenance of test systems.
Added 1 min ago
Staff Nurse LPN- FT Days
Hebrew Rehabilitation Center
Dedham, MA
…the patients. The LPN is an integral member of the clinical support team and collaborates with other multidisciplinary members to meet the clinical needs of the patients. The LPN is an…
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Manufacturing Electrical Engineer
SEDAA
Plano, TX
The Manufacturing Electrical Engineer II will support manufacturing operations through the development, maintenance, troubleshooting, and continuous improvement of electrical test systems,…
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Aftermarket Department Manager
Onewater Marine Inc
Tanner, AL
…aftermarket business - warranty and returns, dealer and customer support, and the aftermarket product line. This role directly manages the department's specialists and coordinators,…
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Senior Manager, Smart Buildings & Connected Environments - Remote (US)
AECOM
Remote, United States
- $150,000 to $185,000 USD / year
…digital transformation outcomes. This individual will also support business development, strategic pursuits, thought leadership, and solution development across corporate real estate,…
Added 1 min ago
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Senior Manager, Smart Buildings & Connected Environments - Remote (US)
AECOM
Remote, United States
- $150,000 to $185,000 USD / year
…digital transformation outcomes. This individual will also support business development, strategic pursuits, thought leadership, and solution development across corporate real estate,…
Added 1 min ago
A
Senior Manager, Smart Buildings & Connected Environments - Remote (US)
AECOM
Remote, United States
- $150,000 to $185,000 USD / year
…digital transformation outcomes. This individual will also support business development, strategic pursuits, thought leadership, and solution development across corporate real estate,…
Added 1 min ago
A
Senior Manager, Smart Buildings & Connected Environments - Remote (US)
AECOM
Remote, United States
- $150,000 to $185,000 USD / year
…digital transformation outcomes. This individual will also support business development, strategic pursuits, thought leadership, and solution development across corporate real estate,…
Added 1 min ago
A
Senior Manager, Smart Buildings & Connected Environments - Remote (US)
AECOM
Remote, United States
- $150,000 to $185,000 USD / year
…digital transformation outcomes. This individual will also support business development, strategic pursuits, thought leadership, and solution development across corporate real estate,…
Added 1 min ago
Project Assistant Onboarding- Mission Critical
STO Building Group
Owasso, OK
…onboarding processes, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business…
Added 1 min ago
Emergency Department Technician,FT, Nights
Prisma Health-Midlands
Columbia, SC
Performs a variety of functions in support and care of patients requiring urgent or emergency care in an emergency medical setting within their scope of practice and under close/general…
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Principal Site Reliability Automation Developer - US REMOTE
Oracle
Montpelier, VT
- $102,300 to $209,500 USD / year
…challenges, and the opportunity to influence how large-scale AI systems are…
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Software Development Manager
Oracle
Montpelier, VT
- $112,800 to $264,100 USD / year
This is a high-impact leadership role for someone who enjoys solving complex problems in distributed systems, identity, security, and cloud infrastructure. You will lead engineering teams…
Added 2 mins ago
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Senior Platform Software Engineer - OCI
Oracle
Montpelier, VT
- $92,500 to $209,500 USD / year
Design and implement solutions leveraging relational databases, NoSQL systems, distributed storage, and persistence technologies to support highly scalable cloud services.
Added 2 mins ago
Director, R&D Portfolio Program Management
Bausch + Lomb
Montpelier, VT
Maintain accurate data in GPPM systems and deliver timely reports to support decision-making.
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Branch Manager- Bourne's Energy
Dead River Company
Milton, VT
Utilize company operating systems and reporting tools to monitor business performance and drive accountability.
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Business Intelligence Analyst
Highmark Health
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…development best practices and innovative use of technologies and…
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Regional Medical Scientific Director, Cardiopulmonary & Pulmonary Hypertension -- Southwest Territory
Merck
Montpelier, VT
Provide in-depth scientific support to Health Systems Teams
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Senior Software Engineering
Pearson
Montpelier, VT
This is a full-stack engineering role with a strong emphasis on backend development, distributed systems, event-driven and stream-processing systems, cloud-native architecture predominantly…
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Senior AI Product Manager
Baylor Scott & White Health
Montpelier, VT
· Support launch planning, adoption, training, stakeholder readiness, and operational handoffs for AI-enabled capabilities.
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Operations Director
The Salvation Army Central Territory
Springfield, IL
- $60,817 to $74,500 USD / year
…property management, and information technology functions to support effective mission delivery and organizational sustainability. Serves as a key member of the leadership team by…

Vanderbilt University

Temporary Services - Admin Asst (FT) Electrical and Computer Engineering

Nashville, TN, United States

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Job details

Education: Bachelor’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary:

The Administrative Coordinator (Temporary) provides comprehensive administrative and operational support for the Department of Electrical and Computer Engineering, with primary responsibility for management of the ECE Seminar Series, managing departmental events, and act as the Procurement manager of the department. This position plays a critical role in ensuring the smooth execution of academic programming, faculty and student engagement activities, and daily departmental operations. The Administrative Coordinator works closely with faculty, staff, students, and external partners and exercises sound judgment, organizational skills, and attention to detail in a fast-paced academic environment.

About the Work Unit:

Electrical and Computer Engineering is primarily responsible for the information technology revolution that society is experiencing. The development of large-scale integrated circuits has led to the development of computers and networks of ever-increasing capabilities. Computers greatly influence the methods used by engineers for designing and problem solving.

Key Functions and Expected Performance:

Event and Seminar Coordination

Pull together resources and supervise all individuals involved in events, including vendors, signage, name tags, tables and chairs, décor, and catering
Schedule meetings and presentations, including room reservations and coordination of audiovisual and technical support
Organize interviews, workshops, seminars, conferences, and symposiums held on and off campus
Work closely with departments across Vanderbilt University and with external partners to set up conferences, workshops, and seminars for ECE faculty
Coordinate guest travel for students, faculty, and visitors, including lodging, transportation, parking, and itineraries
Provide assistance with departmental events, including coordination of visitors, meetings, workshops, and food
Develop and maintain relationships with hotels, restaurants, and other vendors
Support faculty seminars, including senior, invited, special, and endowed seminars
Serve as VECAP Events Committee Chair and support Conference Committee activities

ECE Events Coordination

Manage departmental listservs for faculty, postdoctoral scholars, students, and staff
Coordinate all ECE events, including Friends and Family Day, ECE Day, and other signature departmental events
Attend all committee and staff meetings related to departmental events
Determine décor, food, and signage for each event
Handle all event registrations and attendee communications
Coordinate speaker travel, parking, and logistics and assist with reimbursement processing
Attend events to oversee setup and breakdown
Reserve all event space on and off campus, including parking accommodations
Serve as the primary point of contact for event-related questions via phone, email, and in person
Coordinate EAB meetings and related logistics
Supervise and coordinate students assisting with events, including students supporting events in exchange for attendance Procurement and Expense Management
Manage departmental purchasing activities in accordance with university policies and procedures
Initiate and track purchase requests and requisitions
Coordinate with vendors and manage invoices and payments
Reconcile procurement card transactions and expense reports
Maintain accurate purchasing and expense records
Support basic budget tracking related to seminars, conferences, and events General Administrative Support
Provide general administrative support to faculty, staff, and students
Prepare correspondence, reports, and event-related documentation
Maintain departmental records and calendars
Respond to inquiries and coordinate across departmental units

Supervisory Relationships:

This position does not have supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.

Education and Certifications:

Bachelor’s degree is required; however, we will accept experience in lieu of a degree.

Experience and Skills:

Experience in administrative coordination, event planning, or office management
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to supervise vendors, students, and temporary event staff
Proficiency with standard office software and enterprise systems
Experience in higher education or research-intensive academic environments
Familiarity with university procurement and financial systems
Experience coordinating academic seminars, conferences, or large-scale events

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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More about this job

Skills

Computer engineering
ECE
Procurement
Organizational skills
Attention to detail
Computer technology
Integrated circuits
Problem solving
Fix meetings
Presentation skills
Technical support
Logistics
Attend events
Administrative support
Documentation
Event planning
Office administration
Time management
Communication skills
Office software
Research

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