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Added just now
E T Consultant
World Bank Group
Washington, DC
…fund operations, the Cofinancing Portal, AidFlows, and the Development Partner Center, which together support engagement with development partners and the tracking and reporting of external…
Added 2 mins ago
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Software Engineer Lead
Jobgether
Remote, United States
- $105,000 to $135,000 USD / year
As a Software Engineer Lead, you will oversee the design, development, and lifecycle management of enterprise software solutions supporting digital banking, financial applications, and…
Added 2 mins ago
J
Senior Project Manager, Scrum Master
Jobgether
Remote, United States
- $130,000 to $140,000 USD / year
Demonstrated experience working as an Agile Scrum Master or Agile Project Manager for data engineering, software development, analytics, or systems integration teams.
Added 6 mins ago
O
Senior Manager, Platform Software Engineering
Oracle
United States
- $132,000 to $306,400 USD / year
Oracle Health is seeking a highly skilled and experienced Senior Software Manager to lead development and innovation for the Clinical AI Agent Platform. In this key leadership role, you…
Added 6 mins ago
Principal Electrical Engineer
Oracle
Santa Clara, CA · Burlington, MA
Oracle's Hardware Development Organization seeks to add an experienced On-Board Power Engineer to work within our Server Development team in Santa Clara, California or in Burlington MA. As…
Added 6 mins ago
O
Lead Principal Data Hall Designer
Oracle
Seattle, WA
- $146,300 to $306,400 USD / year
-Provides expert guidance on the development and testing of complex engineering solutions, leveraging advanced modeling, component testing, and engineering principles, ensuring positive…
Added 6 mins ago
O
Lead Principal Data Hall Designer
Oracle
Seattle, WA
- $146,300 to $306,400 USD / year
-Provides expert guidance on the development and testing of complex engineering solutions, leveraging advanced modeling, component testing, and engineering principles, ensuring positive…
Added 6 mins ago
O
Principal Data Hall Designer
Oracle
Seattle, WA
- $114,600 to $234,600 USD / year
-Partners with software engineering team to design data into digital systems for automation.
Added 6 mins ago
O
Principal Data Hall Designer
Oracle
Seattle, WA
- $114,600 to $234,600 USD / year
-Partners with software engineering team to design data into digital systems for automation.
Added 6 mins ago
O
Senior Network Developer
Oracle
Seattle, WA · Nashville, TN · Redwood City, CA · Santa Clara, CA · Reston, VA
- $91,400 to $187,000 USD / year
The mission of our Network Development Engineering team is to provide services that allow our customers to drive operational excellence in OCI networks at scale. Our customers want…
Added 11 mins ago
Full Stack Java Engineer
Miratech
Remote, United States
The role suits a hands-on engineer with strong software development fundamentals who can take features from detailed technical design through implementation, testing, deployment, and…
Added 16 mins ago
Operations Specialist, Level 1-4 (Mountain View, OK)
Kinder Morgan
MOUNTAIN VIEW, OK
Participate in the development of O&M Procedures, Site Specific Procedures, project scopes and work plans.
Added 21 mins ago
A
Mid-Level Civil Construction Engineer (4 years experience required)
AECOM
Fresno, CA
- $80,000 to $140,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
A
Mid-Level Civil Construction Engineer (4 years experience required)
AECOM
Bakersfield, CA
- $80,000 to $140,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
A
Mid-Level Civil Construction Engineer (4 years experience required)
AECOM
Sacramento, CA
- $80,000 to $140,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
A
Railroad Bridge Engineer
AECOM
Sacramento, CA
- $140,000 to $240,000 USD / year
Proficiency with Microsoft Office Suite and engineering software used for structural analysis and design
Added 21 mins ago
A
Railroad Bridge Engineer
AECOM
Fresno, CA
- $140,000 to $240,000 USD / year
Proficiency with Microsoft Office Suite and engineering software used for structural analysis and design
Added 21 mins ago
A
Railroad Bridge Engineer
AECOM
Bakersfield, CA
- $140,000 to $240,000 USD / year
Proficiency with Microsoft Office Suite and engineering software used for structural analysis and design
Added 21 mins ago
A
Civil Construction Engineer (2 years of experience required)
AECOM
Bakersfield, CA
- $80,000 to $120,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
A
Civil Construction Engineer (2 years of experience required)
AECOM
Fresno, CA
- $80,000 to $120,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
A
Civil Construction Engineer (2 years of experience required)
AECOM
Sacramento, CA
- $80,000 to $120,000 USD / year
Familiarity with enterprise systems such as project controls software, ERP platforms, or engineering data systems
Added 21 mins ago
Senior Technical Program Manager I, Security and Compliance, Google Cloud
Google
Sunnyvale, CA
…remediation tracking, and exception governance) across large-scale software or hardware…
Added 21 mins ago
Hardware/Software Co-Design Engineer, Inference
Google
Sunnyvale, CA
We're behind Google's groundbreaking innovations, empowering the development of AI models, delivering unparalleled computing power to global services, and providing the essential platforms…
Added 21 mins ago
Process Engineer Staff
Plexus Manufacturing Sdn. Bhd.
Neenah, WI
…and be empowered to reach your full potential through various development programs designed to accelerate your…
Added 25 mins ago
EG
Senior Java Full-Stack Developer
Eliassen Group
Cheyenne, WY
- $70 to $80 USD / hour
Our client is seeking a Senior Java Full-Stack Developer to design, build, and support scalable software solutions across the full application stack. This individual will work as part of a…

Vanderbilt University

Temporary Services - Admin Asst (FT) Electrical and Computer Engineering

Nashville, TN, United States

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Job details

Education: Bachelor’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary:

The Administrative Coordinator (Temporary) provides comprehensive administrative and operational support for the Department of Electrical and Computer Engineering, with primary responsibility for management of the ECE Seminar Series, managing departmental events, and act as the Procurement manager of the department. This position plays a critical role in ensuring the smooth execution of academic programming, faculty and student engagement activities, and daily departmental operations. The Administrative Coordinator works closely with faculty, staff, students, and external partners and exercises sound judgment, organizational skills, and attention to detail in a fast-paced academic environment.

About the Work Unit:

Electrical and Computer Engineering is primarily responsible for the information technology revolution that society is experiencing. The development of large-scale integrated circuits has led to the development of computers and networks of ever-increasing capabilities. Computers greatly influence the methods used by engineers for designing and problem solving.

Key Functions and Expected Performance:

Event and Seminar Coordination

Pull together resources and supervise all individuals involved in events, including vendors, signage, name tags, tables and chairs, décor, and catering
Schedule meetings and presentations, including room reservations and coordination of audiovisual and technical support
Organize interviews, workshops, seminars, conferences, and symposiums held on and off campus
Work closely with departments across Vanderbilt University and with external partners to set up conferences, workshops, and seminars for ECE faculty
Coordinate guest travel for students, faculty, and visitors, including lodging, transportation, parking, and itineraries
Provide assistance with departmental events, including coordination of visitors, meetings, workshops, and food
Develop and maintain relationships with hotels, restaurants, and other vendors
Support faculty seminars, including senior, invited, special, and endowed seminars
Serve as VECAP Events Committee Chair and support Conference Committee activities

ECE Events Coordination

Manage departmental listservs for faculty, postdoctoral scholars, students, and staff
Coordinate all ECE events, including Friends and Family Day, ECE Day, and other signature departmental events
Attend all committee and staff meetings related to departmental events
Determine décor, food, and signage for each event
Handle all event registrations and attendee communications
Coordinate speaker travel, parking, and logistics and assist with reimbursement processing
Attend events to oversee setup and breakdown
Reserve all event space on and off campus, including parking accommodations
Serve as the primary point of contact for event-related questions via phone, email, and in person
Coordinate EAB meetings and related logistics
Supervise and coordinate students assisting with events, including students supporting events in exchange for attendance Procurement and Expense Management
Manage departmental purchasing activities in accordance with university policies and procedures
Initiate and track purchase requests and requisitions
Coordinate with vendors and manage invoices and payments
Reconcile procurement card transactions and expense reports
Maintain accurate purchasing and expense records
Support basic budget tracking related to seminars, conferences, and events General Administrative Support
Provide general administrative support to faculty, staff, and students
Prepare correspondence, reports, and event-related documentation
Maintain departmental records and calendars
Respond to inquiries and coordinate across departmental units

Supervisory Relationships:

This position does not have supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.

Education and Certifications:

Bachelor’s degree is required; however, we will accept experience in lieu of a degree.

Experience and Skills:

Experience in administrative coordination, event planning, or office management
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to supervise vendors, students, and temporary event staff
Proficiency with standard office software and enterprise systems
Experience in higher education or research-intensive academic environments
Familiarity with university procurement and financial systems
Experience coordinating academic seminars, conferences, or large-scale events

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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More about this job

Skills

Computer engineering
ECE
Procurement
Organizational skills
Attention to detail
Computer technology
Integrated circuits
Problem solving
Fix meetings
Presentation skills
Technical support
Logistics
Attend events
Administrative support
Documentation
Event planning
Office administration
Time management
Communication skills
Office software
Research

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