Jobs in the United States

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Added 2 mins ago
FS
Program Coordinator (Lee County) Civil Case Management
Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts
Fort Myers, FL
- $61,515.6 USD / year
The Program Coordinator is a highly professional supervisory position that assists with the day-to-day operations of the Circuit Civil Case Management Program. The Program Coordinator acts…
Added 8 mins ago
Human Resource Generalist
E11EVEN Club Hotel & Residences
Miami, FL
…through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio…
Added 8 mins ago
Technical Program Manager III, Site Reliability Engineering, Google Cloud
Google
Sunnyvale, CA
…down the street or across the globe. As a Technical Program Manager at Google, you’ll use your technical expertise to lead complex, multi-disciplinary projects from start to finish. You’ll…
Added 8 mins ago
Program Manager III, Software Engineering, YouTube
YouTube
San Bruno, CA
Experience with the software development life cycle and managing engineering programs.
Added 8 mins ago
Group Product Manager, Google Messages
Google
Mountain View, CA
7 years of experience in a business function or role (e.g., strategic marketing, business operations, consulting).
Added 8 mins ago
Logistics Commercial and Network Strategy Manager
Google
Sunnyvale, CA · Atlanta, GA · New Albany, OH · Midlothian, TX
We're the driving force behind Google's groundbreaking innovations, empowering the development of our cutting-edge AI models, delivering unparalleled computing power to global services, and…
Added 8 mins ago
Senior Product Manager, Compute
Google
Sunnyvale, CA · Seattle, WA
We're the driving force behind Google's groundbreaking innovations, empowering the development of our cutting-edge AI models, delivering unparalleled computing power to global services, and…
Added 12 mins ago
Biomedical Technician
Fresenius Medical Care
Hazlehurst, MS
…Technician role as well as a leadership path from Area Technical Operations Manager, Regional Technical Operations Manager, and Senior Director Technical Services, overseen by a Vice…
Added 12 mins ago
Order Manager
Siemens Energy
Richland, MS
Bachelor's degree in Business, Supply Chain Management, Operations Management, or a related field preferred; alternatively, an equivalent combination of education and relevant experience…
Added 19 mins ago
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Copy of Client Operations Lead
Barry's
Wainscott, NY
- $25 USD / hour
Participate in all relevant training and development programs and meetings as directed by Operations leaders
Added 20 mins ago
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Product Engineer (Remote - US CT/ET)
Zen Educate
Remote, United States
- $130,000 to $190,000 USD / year
Today the platform we are building supports internal operations teams on filling roles, educators on finding roles via our mobile app and schools on getting educators in for both short-term…
Added 21 mins ago
B
Retail Front End Supervisor - Full-Time
Burlington
Nampa, ID
- $15.5 to $17.5 USD / hour
- Full-time
…Management in the areas of Merchandising, Customer Service, Operations, and Human Resources. This leadership position is the stepping-stone to a management role within our expanding…
Added 21 mins ago
Practice Manager - Neurology
St. Luke's Health System
Boise, ID
…Services (PAS) team, which is led separately by a neurology PAS Manager. Because clinical operations, patient access, scheduling, referrals, and other shared services are closely…
Added 21 mins ago
Carpenter/Maintenance Worker
Idaho Division of Human Resources
Boise, ID
Assists Maintenance Operations Managers with minor project development tasks to include research, contractor escorts, scope of work development, work order management, and other tasks.…
Added 23 mins ago
International Disc Golf Center (IDGC) Assistant
Professional Disc Golf Association
Appling, GA
Assist with IDGC Pro Shop operations, including sales and customer service, when necessary
Added 28 mins ago
VH
Senior Psychologist (National Manager)
Veterans Health Administration
Location Negotiable After Selection
- $147,945 to $197,200 USD / year
Maintains professional engagement with relevant organizations and VA healthcare facilities to support collaboration, professional development, and awareness of clinical operations.
Added 28 mins ago
VH
Program Manager
Veterans Health Administration
Lakewood, CO · Washington, DC · Location Negotiable After Selection
- $125,776 to $197,200 USD / year
Plans, schedules, and carries out major projects concerned with the analysis and evaluation of organizational operations or effectiveness, determining whether to broaden or narrow project…
Added 28 mins ago
CN
Recreation Assistant - Navy Marine Golf Course
Commander, Navy Installations Command
Honolulu, HI
- $19 USD / hour
Knowledge of safe use and operation of fitness equipment, facility operations, and basic fitness equipment maintenance/repair.
Added 28 mins ago
UC
Facility Services Assistant
U.S. Coast Guard
San Pedro, CA
- $58,827 to $76,476 USD / year
…requests, department budget tracking, and electronic systems manager responsibilities in support of internal management operations and management of workload for the Public Works…
Added 28 mins ago
VH
Clinical Lab Scientist (Ancillary Testing Coordinator)
Veterans Health Administration
New Orleans, LA
- $113,525 to $147,585 USD / year
Added 28 mins ago
VH
Clinical Laboratory Scientist - Core Laboratory
Veterans Health Administration
New Orleans, LA
- $63,999 to $123,138 USD / year
…Coordinator, Education Coordinator, Laboratory Information Manager, Quality Manager, Laboratory Manager, Regional Technical Specialist, National Quality and Compliance Agent, Regional…
Added 28 mins ago
VH
Lead Medical Support Assistant (Clinical Contact Center)
Veterans Health Administration
Remote, United States
- $64,909 to $84,384 USD / year
Ability to provide staff development and training.
Added 28 mins ago
VH
Physician (Gastroenterology)
Veterans Health Administration
Albuquerque, NM
- $350,000 to $400,000 USD / year
Added 28 mins ago
VH
Accountant
Veterans Health Administration
West Palm Beach, FL
- $65,735 to $103,399 USD / year
…responsibility for complex financial management, accounting operations, internal controls, reporting, and stewardship of federal resources across the health care system and its…
Added 28 mins ago
BO
Park Manager
Bureau of Reclamation
Angels Camp, CA
- $89,508 to $116,362 USD / year
…Recreation Resources Branch, Angels Camp, California. Serves as a Manager, Park Ranger, and senior advisor to the Resource Manager on all park administration, recreation, and visitor…

Vanderbilt University

Temporary Services - Admin Asst (FT) Electrical and Computer Engineering

Nashville, TN, United States

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Job details

Education: Bachelor’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary:

The Administrative Coordinator (Temporary) provides comprehensive administrative and operational support for the Department of Electrical and Computer Engineering, with primary responsibility for management of the ECE Seminar Series, managing departmental events, and act as the Procurement manager of the department. This position plays a critical role in ensuring the smooth execution of academic programming, faculty and student engagement activities, and daily departmental operations. The Administrative Coordinator works closely with faculty, staff, students, and external partners and exercises sound judgment, organizational skills, and attention to detail in a fast-paced academic environment.

About the Work Unit:

Electrical and Computer Engineering is primarily responsible for the information technology revolution that society is experiencing. The development of large-scale integrated circuits has led to the development of computers and networks of ever-increasing capabilities. Computers greatly influence the methods used by engineers for designing and problem solving.

Key Functions and Expected Performance:

Event and Seminar Coordination

Pull together resources and supervise all individuals involved in events, including vendors, signage, name tags, tables and chairs, décor, and catering
Schedule meetings and presentations, including room reservations and coordination of audiovisual and technical support
Organize interviews, workshops, seminars, conferences, and symposiums held on and off campus
Work closely with departments across Vanderbilt University and with external partners to set up conferences, workshops, and seminars for ECE faculty
Coordinate guest travel for students, faculty, and visitors, including lodging, transportation, parking, and itineraries
Provide assistance with departmental events, including coordination of visitors, meetings, workshops, and food
Develop and maintain relationships with hotels, restaurants, and other vendors
Support faculty seminars, including senior, invited, special, and endowed seminars
Serve as VECAP Events Committee Chair and support Conference Committee activities

ECE Events Coordination

Manage departmental listservs for faculty, postdoctoral scholars, students, and staff
Coordinate all ECE events, including Friends and Family Day, ECE Day, and other signature departmental events
Attend all committee and staff meetings related to departmental events
Determine décor, food, and signage for each event
Handle all event registrations and attendee communications
Coordinate speaker travel, parking, and logistics and assist with reimbursement processing
Attend events to oversee setup and breakdown
Reserve all event space on and off campus, including parking accommodations
Serve as the primary point of contact for event-related questions via phone, email, and in person
Coordinate EAB meetings and related logistics
Supervise and coordinate students assisting with events, including students supporting events in exchange for attendance Procurement and Expense Management
Manage departmental purchasing activities in accordance with university policies and procedures
Initiate and track purchase requests and requisitions
Coordinate with vendors and manage invoices and payments
Reconcile procurement card transactions and expense reports
Maintain accurate purchasing and expense records
Support basic budget tracking related to seminars, conferences, and events General Administrative Support
Provide general administrative support to faculty, staff, and students
Prepare correspondence, reports, and event-related documentation
Maintain departmental records and calendars
Respond to inquiries and coordinate across departmental units

Supervisory Relationships:

This position does not have supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.

Education and Certifications:

Bachelor’s degree is required; however, we will accept experience in lieu of a degree.

Experience and Skills:

Experience in administrative coordination, event planning, or office management
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Ability to supervise vendors, students, and temporary event staff
Proficiency with standard office software and enterprise systems
Experience in higher education or research-intensive academic environments
Familiarity with university procurement and financial systems
Experience coordinating academic seminars, conferences, or large-scale events

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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More about this job

Skills

Computer engineering
ECE
Procurement
Organizational skills
Attention to detail
Computer technology
Integrated circuits
Problem solving
Fix meetings
Presentation skills
Technical support
Logistics
Attend events
Administrative support
Documentation
Event planning
Office administration
Time management
Communication skills
Office software
Research

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