Administrative Assistant

Administrative Assistant Job Locations

US-MA-Boston

ID 2026-6518

Category Administrative/Clerical

Type Regular Full-Time

Career Stage Type Experienced

# of Openings 1

Overview

ABOUT THE POSITION

VHB is seeking a full-time, in-person Administrative Assistant to staff the front desk and support our Boston office, a busy, collaborative office with a high volume of in-person activity and visitors. As the first point of contact for colleagues and visitors, you will help keep the office welcoming, organized, and running efficiently and professionally. Work Environment In office Monday-Friday, 8:00 am-5:00 pm, with the possibility of overtime and occasional after-hours assistance for events. Overtime and after-hours work are coordinated in advance. Professional attire at the level of "business casual" or higher, consistent with VHB dress code policies. Able to lift 20 lbs.

Responsibilities:

Front Desk and Visitor Experience Serve as the first point of contact, greeting guests in a professional, friendly, and hospitable manner in a high-traffic office environment. Manage building security and visitor access. Answer phone calls and respond to emails promptly and professionally. Office Operations Lead overall office organization, working closely with the Boston Office Manager and VHB Facilities team to identify improvement and maintenance needs. Keep common areas clean, tidy, organized, and presentable. Maintain the cafe/kitchen area, including light surface cleaning, dishwashing, and refrigerator organization. Order and maintain office supplies and inventory so the office is fully stocked. Track all purchases, retain receipts, and reconcile payment activity promptly and accurately. Meetings and Events Work proactively with meeting hosts to arrange meeting needs, including materials and lunch when required. Set up conference rooms and work with local IT representatives on audio and video connections for presentations and virtual meetings. Provide occasional after-hours support for office events. Office Communication and Culture Maintain the Boston office calendar and support the publication of a regular office newsletter that promotes in-office events and activities. Help build connection and engagement among Boston staff by coordinating and promoting office events. Clerical and Administrative Support Prepare documents, including office correspondence and presentations. File, scan, copy, and organize... For full info follow application link.

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusionsupported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.