Career Services Advisor Onsite

CAREER SERVICES ADVISOR

SUMMARY

The main duties for this position are assisting graduates to find training related employment by actively seeking career placement opportunities for our graduates and maintaining regular contact with area employers. The position plays a significant role in the ability of Valley College to meet or exceed its placement (accreditation) goals. This position also helps gather data and supporting documentation for compliance and accreditation reports. This role requires excellent customer service skills, adaptability to diverse tasks, and the ability to communicate ideas clearly and concisely in both written and verbal formats. The Career Services Advisor must work creatively and independently, demonstrate strong organizational skills with the ability to assimilate and apply policies and procedures, and maintain a high degree of technical proficiency. Success in this role requires high attention to detail and documentation accuracy, the ability to manage competing priorities in a fast-paced environment, and a professional, student-centered, results-driven approach. The position upholds the highest ethical standards and demands strict discretion in all matters to ensure full compliance with confidentiality and privacy requirements for student information.

RESPONSIBILITIES & DUTIES

Placement Responsibilities

• Participate in Student Orientation, as assigned, by explaining Customized Career Planning (CCP) sessions and the benefits of Career Services.
• Conduct individualized or small-group career planning sessions to assess student interests, capabilities, and career goals.
• Provide career guidance, support, and direction to students and graduates while maintaining ongoing contact with employers, students, and graduates and developing employer partnerships in markets where Valley College graduates reside.
• Provide classroom or virtual presentations on applications, résumés, interviewing, and other job-search skills.
• Facilitate mock interviews in person and through video conferencing platforms.
• Encourage graduates to pursue industry-specific certifications that support employability and career advancement.
• Strive to meet or exceed placement benchmarks and goals established by accreditation and regulatory agencies.
• Work with graduates to obtain documented testimonials, including quotes and photographs when appropriate, for institutional and use following Valley College protocols.

Student/Community Activities

• Take an active role in high school visits, and job/college fairs, as assigned.
• Participate in public relations and community engagement activities such as open houses, graduations, Program Advisory Committee meetings, chamber events, and other campus-sponsored events.
• Schedule and arrange student meetings, tours, workshops, seminars, and guest speakers, either on campus or via video conference, as appropriate.
• Arrange employer visits to the school and support employer engagement activities, where applicable.
• Collaborate with faculty, staff, and administrators to support student success, retention, and program outcomes through student professional development and career readiness initiatives.

Record Keeping

• Maintain and organize placement files for each student. This includes both paper copies and entering data in the Student Management System and using Conext.
• Distribute and collect employment verification forms; perform quality control checks for accuracy and completion.
• Submit documentation to the Director of Career Services Director for approval.
• Distribute, collect and tally results for Employer Satisfaction Surveys.
• Provide current and accurate daily, weekly and/or monthly internal informational reports, as requested.
• Complete CSA Daily Activity Reports (DARs), as required.
• Provide support as requested, including reporting and other related activities for IAIA, PAC, and operations meetings.

Professional Development

• Develop a professional development (self-development and professional growth) plan.
• Provide support documentation that demonstrates the professional development plan has been executed.
• Attend departmental meetings and participate in professional development and compliance training activities.

Other duties as assigned.

JOB SPECIFICATIONS

Competencies

• Professional Communication.
• Detail-Oriented and Organized.
• Critical Thinking and Problem Solving.
• Ethical Conduct.
• Confidentiality and Discretion.
• Independent and Collaborative Work.
• Emotional Intelligence.

Supervisory Responsibility

This position does not have any direct supervisory responsibilities and collaborates with the others to support student success.

Work Environment & Physical Requirements

This position operates within a professional higher education environment, which may include office, classroom, laboratory, clinical, remote, and other work settings as required by the position. The role involves regular interaction and engagement with members of the College community. Employees routinely use computers, real-time communication systems, and other tools, technology, and equipment necessary to perform the responsibilities of the position. The employee must be able to:

• Remain stationary or move about the work environment for extended periods while performing job duties.
• Maintain sufficient visual acuity to read, review, and prepare documents.
• Perform physical tasks associated with the responsibilities of the position, which may include moving, positioning, lifting and carrying, reaching, bending, stooping, or handling materials and equipment.

Travel

Certain institutional assignments require the employee to travel and perform duties at locations other than the employee's primary work location. Such travel is considered an essential function of this position. The Career Services Advisor is expected to travel to businesses and agencies near Valley College campuses to encourage relationships that support student and graduate success

Position Type/Expected Hours of Work

This is a non-exempt, full-time, salaried position. This is a hybrid position. The position is scheduled for 40 hours per week. Standard business hours are Monday, Tuesday, Wednesday and Thursdays, 8:00 a.m. to 5 p.m. and Friday 8:00 a.m. to 3:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Requirements: Education, Licensing, Prior Work Experience & Other

• Education: Preferred: A college credential (bachelor's degree).
• Licensure: No requirements.
• Prior Work Experience: Preferred: Relevant work in such areas as career services, recruiting, or workforce development.

Supervisory Control

Direct Report: Campus Management.

Oversight: Department Management.

May receive collaborative guidance and direction from department management and other Valley College management team members to support institutional goals.

The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice.