Title: Legal Executive Assistant Location: First 90 days on site. Then 4 days in hybrid Salary: $90,000-$115,000
Professional Executive Assistant An international law firm is seeking a highly organized and Professional Assistant to provide comprehensive administrative and legal support to attorneys, practice groups, and clients. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities while maintaining a high standard of service.
Core Responsibilities & Accountabilities
- Calendar & Travel Coordination: Oversee attorney calendars, inboxes, contacts, correspondence, and matter files. Arrange meetings, conference calls, video conferences, catering, and domestic and international travel.
- Document Preparation & Editing: Prepare, proofread, revise, and format legal documents and correspondence. Assist with client presentations, proposals, RFPs, attorney profiles, engagement letters, and new matter intake.
- Billing & Expense Support: Track attorney time entries, review prebills, coordinate invoice submissions, process expense reports, and communicate with billing teams regarding invoice updates and outstanding payments.
- Records & Document Management: Organize and maintain electronic and physical client files in accordance with firm policies. Ensure accurate document storage, labeling, retention, and file closing, including use of systems such as iManage.
- Attorney & Practice Support: Manage incoming calls and client communications, coordinate document production, assist with e-filings, docket searches, pleadings, and provide general administrative support to attorneys and practice teams.
- Compliance & Team Coordination: Monitor CLE requirements, professional licensing, court admissions, and memberships. Support special projects, team initiatives, and other administrative assignments as needed.
Qualifications & Requirements
- Education: High school diploma or equivalent required; college degree preferred.
- Experience: At least three years of legal secretarial or comparable administrative experience, preferably within a law firm environment.
- Technical Proficiency: Strong Microsoft Office and PDF skills. Experience with document management platforms such as iManage, calendaring tools, and basic accounting or reporting functions is preferred.
- Key Competencies: Excellent written and verbal communication, strong organizational skills, attention to detail, sound judgment, and the ability to handle confidential information while balancing multiple deadlines in a fast-paced environment.
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