Executive Assistant

Executive Assistant to CEO Irvine, CA | 100% Onsite $85,000 - $100,000 DOE | Full-Time About the Role Our client is seeking a highly organized, proactive, and polished Executive Assistant to support a fast-paced CEO within an investment and family office environment. This is a high-visibility position requiring exceptional attention to detail, sound judgment, and the ability to manage confidential information with professionalism and discretion.

Responsibilities

• Manage complex business and personal calendars
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and reservations
• Prepare daily schedules, meeting materials, and executive briefings
• Take meeting notes and Board meeting minutes
• Manage expense reporting and executive administrative support
• Coordinate events, meetings, and special projects
• Assist with contracts, forms, filings, and executive documentation
• Support family office and executive business initiatives
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day operations

Qualifications

• Bachelor's degree required
• 5+ years of Executive Assistant experience supporting C-suite executives
• Extensive experience managing complex calendars and travel arrangements
• Strong proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills
• Exceptional organizational, prioritization, and problem-solving abilities
• Ability to work independently and maintain strict confidentiality
• Stable work history with demonstrated longevity

Preferred Background

• Legal, paralegal, finance, investment, wealth management, private equity, or family office experience
• Experience reviewing contracts or legal documentation
• Familiarity with AI tools such as ChatGPT or Claude
• Event planning and project coordination experience

Ideal Candidate

• Calm, confident, and professional under pressure
• Highly trustworthy, discreet, and genuine
• Analytical and detail-oriented
• Comfortable supporting a direct, fast-moving executive
• Tech-savvy and resourceful
• Seeking a long-term opportunity with a growing organization

What We're Looking For This role is ideal for a mid-career Executive Assistant who thrives in a demanding environment, takes ownership of their work, and enjoys being a trusted partner to an executive leader. The right person will bring a service-oriented mindset, strong initiative, and a commitment to excellence. Compensation: $85,000 - $100,000 DOE Schedule: Monday-Friday, 100% onsite in Irvine, CA Employment Type: Full-Time

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