Commercial Real Estate Assistant

Commercial Real Estate Assistant Location: Birmingham, AL | Full-Time | In Office Salary: $55,000 - $65,000

Vaco is seeking a detail-oriented and proactive Commercial Real Estate Assistant to support a busy commercial real estate team. This person will work closely with brokers and clients to keep transactions, schedules, documentation, and day-to-day operations organized and moving forward.

Responsibilities

• Provide administrative support to commercial real estate brokers
• Prepare and maintain leases, contracts, proposals, presentations, and other documents
• Coordinate meetings, property tours, inspections, and closings
• Track transaction timelines, deadlines, and follow-ups
• Maintain accurate property, client, and transaction records
• Assist with property listings, marketing materials, and presentations
• Communicate with clients, tenants, property owners, attorneys, vendors, and other professionals
• Assist with invoicing, commission tracking, and general office support

Qualifications

• 2+ years of administrative, real estate, legal, or related experience preferred
• Highly organized with strong attention to detail
• Excellent communication and follow-up skills
• Ability to manage multiple priorities and deadlines
• Proficient in Microsoft Office
• Professional, dependable, and proactive
• Commercial real estate or transaction experience is a plus

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.