Accounting Specialist (AP/AR)

Accounting Clerk (AP/AR) - Contract Position Overview We are seeking a detail-oriented and dependable Accounting Clerk to support day-to-day accounting operations. This position will focus primarily on Accounts Payable and Accounts Receivable, including invoice processing, vendor reconciliations, customer billing, payment posting, and general accounting support.

Key Responsibilities

Accounts Payable

• Process high-volume vendor invoices and ensure accurate and timely entry.
• Match invoices against purchase orders and receiving documentation.
• Research and resolve invoice discrepancies involving pricing, quantities, and sales tax.
• Communicate with vendors and internal teams regarding outstanding accounting issues.
• Assist with weekly check runs and ACH/wire payments.
• Reconcile vendor statements and research outstanding balances.

Accounts Receivable

• Prepare and distribute customer invoices based on completed service documentation.
• Post customer payments, including checks and ACH transactions.
• Monitor aging reports and follow up professionally on past-due balances.
• Research and resolve customer payment and billing discrepancies.

General Accounting Support

• Maintain organized accounting records and supporting documentation.
• Assist with month-end close activities.
• Prepare basic journal entries and account reconciliations.
• Complete credit card reconciliations and process employee expense reports.
• Provide additional accounting and administrative support as needed.

Qualifications

• 1-3 years of Accounts Payable, Accounts Receivable, bookkeeping, or general accounting experience.
• Experience processing a high volume of invoices and transactions.
• Strong attention to detail and ability to maintain accurate financial records.
• Comfortable communicating with both customers and vendors.
• Strong organizational and time-management skills.
• Ability to work effectively in a fast-paced accounting environment.
• Experience with Microsoft Excel and accounting/ERP systems.

Preferred Experience

• Previous accounting experience within construction, HVAC, plumbing, industrial services, or a similar project/service-based environment.
• Experience supporting both AP and AR functions.
• Exposure to month-end close, journal entries, and reconciliations.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.