Transportation & Billing Coordinator

Vaco is hiring for a Transportation & Billing Coordinator role in Greenville OH Direct Hire, Onsite Salary: 60,000/yr

Position Overview Seeking a detail-oriented Transportation & Billing Coordinator to support daily transportation operations, freight billing, driver payments, and accounting activities. Responsibilities include maintaining load information, verifying mileage and delivery details, preparing customer invoices, processing driver settlements, and assisting with accounts payable.

Key Responsibilities

• Enter and maintain accurate shipment, load, mileage, and delivery information.
• Track loads through delivery and follow up on missing paperwork or discrepancies.
• Communicate with drivers regarding load status, delivery confirmations, and payment questions.
• Prepare customer invoices and verify contracted rates, mileage, delivery details, and additional charges.
• Review bills of lading and delivery confirmations to ensure accurate billing.
• Calculate driver compensation based on mileage, load rates, and applicable payment arrangements.
• Process approved accessorial payments, including pallet jack use and other special delivery requirements.
• Investigate discrepancies involving mileage, load assignments, invoices, and driver settlements.
• Assist with accounts payable, including invoice entry, coding, verification, and recordkeeping.
• Support basic reconciliations and reporting related to transportation expenses and payments.
• Maintain organized electronic records and ensure accurate, confidential documentation.
• Coordinate with operations, accounting, drivers, and management to resolve issues and support daily operations.

Qualifications

• High school diploma or equivalent required; accounting, business, or logistics education preferred.
• Experience in transportation, logistics, freight billing, accounts payable, or driver settlements preferred.
• Strong data entry, organizational, and attention-to-detail skills.
• Basic understanding of invoicing, mileage calculations, and payment processing.
• Proficiency in Microsoft Excel, Outlook, and standard office applications.
• TMS, accounting software, or freight billing platform experience preferred.
• Strong communication, time-management, and problem-solving skills.

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