Senior Accountant

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Payroll Administration

• Process bi-monthly payroll for approximately 70 employees using ADP.
• Maintain accurate employee payroll records and ensure payroll data is complete and up to date.
• Review and validate timesheets, timekeeping records, and other payroll inputs.
• Research and resolve payroll discrepancies and respond to employee payroll questions.
• Coordinate payroll-related reporting and maintain compliance with applicable federal, state, and local regulations.
• Serve as the primary internal resource for ADP payroll administration.
• Maintain confidentiality of sensitive employee and payroll information.

Accounts Payable

• Receive, review, and enter vendor invoices into QuickBooks using the appropriate chart of accounts.
• Prepare and process vendor payments accurately and timely.
• Assist with vendor setup and maintenance, including collecting and maintaining W-9 forms.
• Assist with annual 1099 preparation and reporting.
• Reconcile vendor statements and research discrepancies as needed.

Accounts Receivable

• Receive and post payments in QuickBooks.
• Monitor outstanding balances and follow up on past-due accounts.
• Maintain accurate customer and donor records.
• Assist with researching and resolving accounts receivable discrepancies.
• Generate invoices for customers, donors, and supporting organizations.

General Accounting & Finance Support

• Maintain accurate financial records and accounting transactions in QuickBooks.
• Perform bank and account reconciliations.
• Assist with the monthly and year-end close process, including reviewing transactions, reconciling accounts, and ensuring financial records are complete and accurate.
• Assist with preparing and reviewing monthly financial statements and management reports.
• Assist with account analysis and research variances or discrepancies.
• Support credit card reconciliation processes.
• Prepare deposits and maintain appropriate supporting documentation.
• Assist the CFO with preparation for the annual financial audit.
• Provide general bookkeeping and administrative support to the Finance Department.
• Assist with special projects and other accounting-related duties as assigned.
• Maintain strict confidentiality of financial, employee, donor, and organizational information.